Accounts Payable Construction Project

PROFESSIONAL SUMMARY

Experienced Accounts Payable Supervisor, Property Accountant, and Construction Project Administrator with extensive expertise in financial reporting, general ledger management, and accounts payable/receivable. Key contributor to The Hoboken Connect $900 million waterfront redevelopment project, offering comprehensive administrative support. Demonstrated ability to lead teams, manage budgets, and ensure adherence to tax and audit requirements. Skilled in preparing bid packages, tracking subcontractor engagements, and managing contracts. Proficient in Yardi, Northspyre, and Timberline software, with a strong emphasis on maintaining organized financial records and facilitating decision-making through detailed financial analysis.

KEY SKILLS

Accounts Payable and Receivable

Audit Support

Budget Management

Cash Flow Management

Contract Preparation and Management

Document Control

Financial Analysis

Financial Reporting

General Ledger Management

Insurance Certificate Management

Lease Administration

Problem-Solving

Process Improvement

Project Coordination

Stakeholder Communication

System Utilization (Yardi, Northspyre)

Tax Compliance

Team Management

PROFESSIONAL EXPERIENCE

Construction Project Administrator, LCOR, Incorporated, New York, NY Mar 2022-Jan 2025

Project Administration

Provided administrative support on The Hoboken Connect $900 million waterfront redevelopment project.

Collaborated with the Project Manager to review and approve invoices.

Maintained and updated the project directory.

Ensured clear and consistent communication with all project stakeholders, including clients, architects, engineers, and subcontractors.

Coordinated with expeditors and contractors/subcontractors on permit processes, including DOB filings.

Prepared monthly reports for principals as required.

Monitored and reviewed insurance certificates for each project.

Assisted in coordinating project schedules and timelines to ensure timely completion of tasks and milestones.

Maintained organized and up-to-date records of all project documentation, including contracts, permits, and correspondence.

Financial Oversight

Played a crucial role in compiling bid packages, ensuring completeness and accuracy.

Tracked subcontractor award letters and supervised buyout progress.

Monitored all RCP-related items, including union correspondence and subcontractor engagement.

Input and maintained all construction and development contacts.

Prepared and managed contracts and change orders to upload into Northspyre (AI accounting system).

Supported the implementation of quality control measures to ensure compliance with project specifications and standards.

Risk Management & Compliance

Identified and monitored potential risks and contributed to developing mitigation strategies.

Tracked and processed change orders, ensuring all modifications were documented and communicated to relevant parties.

Liaised with the Project Accountant and the accounting department.

Contract Management

Drafted contracts and addendums to proposals.

Prepared bid packages, tracking subcontractor engagements, and managing contracts.

Staff Accountant, LCOR Incorporated, New York, NY Apr 2008-Mar 2022

Financial Reporting & Compliance

Filed tax returns and prepared governmental reports in compliance with strict standards.

Prepared and maintained accurate financial reports for multiple properties, ensuring compliance with company standards and regulations.

Prepared quarterly reports for the GSA.

Provided support during internal and external audits, preparing necessary documentation and responding to audit inquiries.

Analyzed monthly balance sheet accounts for corporate reporting.

General Ledger & Accounting

Maintained the integrity of the general ledger, including the chart of accounts.

Handled bookkeeping and accounting functions for several REIT properties, including cash management and general ledger posting.

Assisted with the conversion to Yardi software.

Managed accounts payable and receivable, ensuring timely payments and collections.

Property Management

Managed rent up/commercial billing and prepared financial packages for multiple properties.

Monitored and managed cash flow for properties, ensuring timely payment of expenses and accurate forecasting.

Assisted in the preparation and monitoring of property budgets, providing regular updates and variance analysis.

Conducted financial analysis to support property management decisions and identify opportunities for cost savings and revenue enhancement.

Oversaw lease administration, including rent rolls, lease abstracts, and tenant billings.

Administration & Coordination

Maintained organized and up-to-date records of all property documentation, including contracts, permits, and correspondence.

Ensured clear and consistent communication with all stakeholders, including tenants, property managers, and regulatory bodies.

Accounts Payable Supervisor, Douglaston Development, Douglaston, NY 2006-2008

Established priorities in daily workflow to ensure all tasks were performed accurately and timely.

Managed and supervised a team of accounts payable staff, providing guidance and support to ensure efficient operations.

Reviewed invoices for proper approval, ensuring compliance with company policies.

Initiated weekly payables batches and efficiently managed the payment process.

Processed the weekly open payables report and submitted it to the Controller.

Reconciled monthly bank statements, ensuring accurate financial records.

Ran the Cash Summary Report daily to monitor various bank accounts and maintain optimal cash flow.

Collaborated with project accountants to ensure proper general ledger (G/L) entries, cost coding, and adherence to contractual commitments.

Assisted with the conversion to Timberline software, facilitating a smooth transition and system implementation.

EDUCATION

Associate in Science of Business Administration, Queensborough Community College

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