Document Controller General Mechanic

CURRICULUM – VITAE

Name: - Abdul Quddus Dafali

Nationality: - Nepali

Contract Address: - P.O. No. 400272, Dubai UAE.

Mobile No: - +971*********

E- Mail Address: - ******.******@*****.***

Driving License: - UAE Driving License

Language Known: - English, Arabic, Hindi, Urdu and Nepali OBJECTIVE:

To start a challenging career in a reputed and dynamic organization where I can find opportunities to make full use of my education and experience.

CAREER PROFILE:

General Mechanic Company (Sharjah Branch) Sharjah UAE 2024 - 2025 Dubai Properties Group LLC Dubai, U.A. E 2006 – 2024 Emaar Properties PJSC Dubai, U.A. E 2003– 2006

QGPC (Qatar General Petroleum Corp.) Doha-Qatar 1996-2002 WORK EXPERIENCE IN U.A.E & QATAR

General Mechanic Company (Sharjah Branch)

Job Profile:

Document Controller

Register and transmit internal, vendor and client documentation for SD, AD & FM (Shop Drawings, As Built Drawings & Final Measurement Drawings) as per project wise.

Check documentation to ensure that formats comply with company and client standards.

Archiving Project and Corporate Records, either hardcopy or electronically; and the identification, indexing, transfer, storage, protection, retrieval, and retention of the records.

All project documentation is imported into the document management system and filed accordingly.

All documentation is transmitted to the client as per client requirements and in an expedient manner.

Archiving and retrieval of historical documentation

Responsible for the handling of requests for new Document numbers / hard copy documentation

Scanning, printing, and copying of project documentation.

Process and record accurately all technical documentation in accordance with agreed procedures.

Company documents, Contracts, Correspondence letters, Agreement, Commercial documents, Samples, Method Statements, RFI (Request For Information), ITR (Inspection and Test Request), MIR (Material Inspection Request), NCR (Non Conformance Report), MAR (Material Approval Request), QOR Quality Observation Report), WIR (Work Inspection Request), WSN (Work Start Notification) etc. are properly Prepare and accurately recorded in project wise.

Documents distribution internally/externally as per the approved distribution matrix to the concern departments.

Dubai Properties Group LLC

Snr. Document Controller & Sales Administrator

All the approved Draft SPA (Sale Purchase Agreement) print out and sent to Buyer (Investor) for sign on the SPA via Aramex courier based on email confirmations as per register email address.

All the Buyer singed SPA sent to Contract manager for final Signature purpose and sent to final notification for SPA collection.

All the final SPA scan upload and update in shale force system.

Prepare Aramex shipment All SPA once buyer confirmed complete mailing address and dispatch the contract. If buyer wish to collect SPA from Sales Gallery himself or initial POA person for collecting of SPA, we handover final SPA as per email confirmation with SPA Transmittal acknowledgement.

All the Aramex shipment Air Waybill (AWB) and SPA Transmittal acknowledgement scan and uploaded in salesforce system for record purpose.

Track and follow-up with Aramex team for SPA safe reach and on time.

Reply and commination every customer interaction email, calls, and attend the meeting. Build to Sale

Since 2012 to 2019 working in DP LLC Property sales department as a Snr. Administrator

Handle DP projects (Remraam, Business Bay and Dubai Land) for Termination in Oracle System once got approval from Customer Service and Collection Dept.

Terminate the Contract in Oqood System and prepare the document for DLD (Dubai Land Dept.) for cancelation of overdue payment of the purchasing units.

Terminate the above unite in oracle system for vacant record and resale purpose.

All the termination activities also update in Excel sheet for department records.

Prepare for all DP projects Consolidation – Customer have many units and he need to be less unit, Swap – Customer having old unites and he want to move new unites and Voluntary – customer give his unite without any refund.

Daily updating Consolidation, Relocation and Voluntary data in Consolidating & Relocation Request Approval Form.

Every week send report to line Manager for reviewing and up-loading Oracle System.

Consulting to the Customer Services regarding missing document or uncompleted documents. Built to Lease

Since 2010 to 2012 worked as Snr. Administrator in DPG Leasing department.

Enter all the Tenancy Contract in Revenue Operations master file for the CRM purpose. (Cash Revenue Meeting)

Worked on leasing project such as Liwan, Shurooq, Ghuroob, Nuzul, Al Khail gate phase 1, 2 & 3, Cardoba Villa, Remraam.

Update all the Addendum in RO master file for live Lease or Non-Live Lease records,

Immediate Terminate once received from COC (Cancellation of Certificate) from collection team.

Daily update about Amendment to the Executive Director or Project Manager

Replying immediate information of cash flow to the Line Manager weekly.

Daily updating Consolidation, Relocation and Voluntary data in Consolidating & Relocation Request Approval Form.

Every week send report to line Manager for reviewing and up-loading Oracle System.

Consulting to the Customer Services regarding missing document or not complete documents.

All the documents are prepared by Salesforce system. DPG Finance Department Payable Team

Worked as Snr. Finance administrative in Finance dept. from 2006 to Nov. 2010.

Receiving & checking for proper approval (DOA)

Entering invoice in Oracle AP System.

Process payments cheques and payment certificate.

All the Payment Certificate receives from C & C dept and enter in PC Tracking system and distribute to payable team for payment process.

Emaar Properties PJSC

Since 2003 to 2006 worked as a Snr. administrator in Commercial and Contract dept.

Receiving the entire payment certificate from consultant and contractor and entering in oracle system immediately.

Prepare internal letter to PM (Project Manager) Project Director and executive Director to review the payment certificate and forward to the account dept for payments process.

All the payment certificates are sent to the Q.S for making internal payment certificate for release and certified reports.

Attached all the first payment certificate with LOI (Letter of Intent), RTP (Request to Proceed) and necessary documents.

Keep daily records for all outgoing and incoming documents. Write letter to consultant and contractor for meeting with Director, Exc. Director for project progress meeting, report and update.

All incoming mail or any issue of payment certificate reply immediately with proper tracking and recorded under daily tracking Sheet.

Qatar General Petroleum Corporation, (DOHA, QATAR)

Worked as an administrator in Commercial and Contract (Procurement) dept. from 1996 to 2002

Received all the Procurement request forms from different departments and logged into the requisition logbook.

Enter all the requested items in LPO (Local Purchasing Order) and send them to the Procurement Manager for approval.

PM (Procurement Manager) checked and forwarded to buyer for quotations and price list.

Sending emails to listed suppliers for their quotations.

3 to 7 working days we received quotation and sample of material, and we forwarded to end user for checking of materials.

If any quotation marked more than a limit of 300K Qatari Riyal will forward to Tender committee.

Once material is selected by the end user, we issue LPO to supplier for delivery of materials on requested locations with Delivery note.

Once the supplier submits the invoice along with delivery note will update in the system and do cross verification with end user and will forward it to finance department for payment process.

Enter all the LPO in the system (Oracle –Purchasing Module) and forward it to finance dept. Along with original invoice, LPO copy, procurement request form and DN copy for payment process.

Ensuring that all forwarded documents to finance have been scanned and uploaded in the system for future reference.

EDUCATIONAL BACKGROUND:

Passed BBA (Bachelor in Business Administration)

Oracle Aconex.

TECHNICAL EDUCATION:

SharePoint

Sales Force

Microsoft Office

Email etiquette & Mail Merger.

Data entry

Note taking.

Google Drive

Communications

4 Months Course on DOS, WPS 1, Lotus, D Base lll + from Integrated Computer System, Kathmandu, Nepal.

TRAINING:

Training of Interacting with customers

Developing a team of creative gurus

Communication with the confidence

Rapport building in customer service

How culture impact communication

Training of customer care

Training of Oracle Financial and Data – Entry

Training of Up Your Services 100

Training of Up Your Services 200

Training of Teamwork Circular

Training of Excellent Project Management Services

interpersonal communication skill

DPG Foundation Program (Basic-Business Continuity, Fraud, Management of Policies and Process.

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