Executive Assistant Office Manager
Resume:
Victoria Stimmel *** Merrimack Meadows Lane, Tewksbury, MA 01876 (617) - 824-0180 ********@***.*** LinkedIn
Technological Competence
Computer savvy – SAP, Oracle, Salesforce (ERP/CRM), SharePoint, MS Office 365 (Word, Excel, PowerPoint, Outlook, Visio), Concur, Streamlinx / Snapcount, DocuSign
Well trained to working remotely on platforms like Webex, TEAMS, Skype (Business), FaceTime, Zoom, Go-to-Meeting, Google Meet
Related Work
Experience
Senior Executive Assistant to Chief Research Officer, Chief Scientific Officer,
Chief Data Sciences Officer – R&D Leadership / Office Manager (contract)
Neumora Therapeutics Feb 2021 - June 2024
Executive support, office management
Complex Calendar Management
Expense Reports processing
Correspondence
Setting up conference rooms
Power Point Presentations
SharePoint Site Management
Preparing agendas for various meetings
Supply inventory maintenance
Senior Executive Assistant to 4 busy executives: Chief of Staff, VP of Affiliate Relations, Director of Risk Management & Signal Management, Director of Medical Safety – Oncology & Target Organ Toxicity (contract)
Takeda Pharmaceuticals, Inc. Jan 2020 – Feb 2021
Executive support
Complex Calendar Management
Travel Arrangements (domestic and international)
Setting up conference rooms
Organizing conferences for more than 170 participants
Preparing agendas for various meetings
Power Point Presentations
Expense Reports processing
Distribution Lists Management
SharePoint Sites Management
Special projects
Executive Assistant to CEO, CFO & CSO / Office Manager (contract)
TetraGenetics Pharmaceuticals, Inc. Mar 2019 – Dec 2019
Executive support to CEO, CFO & CSO, office management
Calendar Management
Travel Arrangements
Setting up conference rooms
Power Point Presentations
Correspondence
Supply inventory maintenance
Project Management
Executive Assistant to CEO & CFO April 2017 – Feb 2019
OSRAM / Sylvania Lighting Solutions
Executive support to CEO & CFO as well as special projects with Ops
Calendar Management
Travel Arrangements
Expense Reports processing
Setting up conference rooms
Power Point Presentations
Special projects with Ops
Order Management Administrator (contract) Aug 2014 – April 2017
Philips
Processed orders for Color Kinetics Division (SAP & Oracle):
oLarge domestic orders
oSmaller CKDI orders
oOEM orders
oFree of charge sample orders
oReplacement orders
oRMAs
Created Daily Product Availability Report on Excel spreadsheet
Worked with Product Availability Report to determine availability, production and lead time of products for customers and salespeople
Supply chain management
Created freight quotes
Researched data on Excel spreadsheets of customer and agent accounts
Maintained Part Number master list and updated it on Shared Drive
Operations Administrator (contract) Feb 2011 April 2014
SAP
Global Support to numerous sales rep groups
Support Renewal Orders
BP Research & Requests
ISP Maintenance
Executive & Personal Assistant to CEO / Office Manager Nov 2005 – Oct 2010
Cabot Investment Properties
Executive support for CEO / President as well as interaction with the NYC office
Contributed to company’s revenue increase by making sure CEO was being as efficient & productive as possible, including:
Calendar management – maintained schedules for CEO
Database management
Correspondence
Travel coordination (domestic/international)
Scheduled, coordinated & setup offsite conferences
Tracked business expenses and prepared expense reports
Producing presentation materials – collaterals, handouts, etc.
Supply inventory maintenance
Organized conference rooms
Confidential personal projects
Education
Languages
Master’s degree in English – University of Rostov
Bachelor’s Degree in music – Rostov College of Arts
University of New Hampshire/Portsmouth - Certification in Marketing – 6 month accelerated program in strategic and tactical marketing
English and Russian – proficient in speaking, reading and writing
Currently taking a course in Spanish
Contact this candidate