Executive Assistant Administrative Support

Location:

Harare, Zimbabwe

Salary:

$1,300us

Posted:

April 14, 2025

Contact this candidate

Resume:

MARTHA C. NEMHARA

*** ******* ****, ** ********, HARARE

(077*******)

(**************@*****.***)

PROFILE

Flexible in carrying out of all duties and able to think rapidly when there is urgent need. Have a good time management skill which enables me to become accustomed to new troubles and rearrange as required to finish a task. Am a lady who takes up responsibilities, can multitask and I possess a developmental, multi-cultural, organizational and excellent communication skills which can be adopted across all organizations and drive an organization forward achieving its objectives. My greatest assert is the ability to supply the company with all required administrative support to achieve the main goal of the company.

PERSONAL DETAILS

SEX : FEMALE

LANGUAGES : ENGLISH AND SHONA

RELIGION : CHRISTIAN

EDUCATIONAL AND PROFESSIONAL QUALIFICATIONS SUMMARY

LCCI Executive Secretarial Diploma (Speciss College)

Five ‘O’ Levels including English language

International Computer Driver’s License

CURRENT STUDIES

Bachelor Of Arts Honors Degree In English and Communication Studies MEMBERSHIP OF PROFESSIONAL INSTITUTION

International Global Association of Secretaries (IGAS) EMPLOYMENT HISTORY

EXECUTIVE ASSISTANT TO (Chairman, CEO and General manager)-

(Redgrave T/A ALRO TRANSPORT (August 2024 to date)

Setting reminders and alerts, sending daily meeting schedule to the Executives.

Arranging meetings and scheduling appointments and managing the calendar.

Making all travel arrangements, accommodation, flights, and vehicle hire

Data entry and re-cord keeping

Managing Data bases and spread sheets

Taking minutes during meetings, filing minutes and sending reminders on anyone who has a task to do on the minutes

Running errands like buying months (groceries, stationery etc.)

Arranging team building programs, award winning programs and any other functions within the company

Keeping and maintaining all employees’ files and making sure that all their information is in their respective files, and they are easily accessible.

Controlling calls, and visitors who come to see the Executives

Monitoring the cleaning staff and the receptionist, making sure the premises are all clean and maintained. Monitoring those teas, and refreshments are served.

Taking note of all expiry dates of Golf Clubs, motor vehicles licenses, Insurances etc. for the Executives

Answering calls for the Executives and responding

Intermediating between Managers and Executives

Participate in the employee’s hearings, taking minutes and keeping the records in employee’s files

Ensure Driver Trends schedule is always kept up to date.

Instruct the office maid on teas, refreshments for Executives and their visitors, arrange lunches (ordering or booking) lunches for the Executives

Any other duties instructed by the Executives and/or their Wives

Administration Manager/Personal Assistant to The MD Paddock Gears and Engineering (2010- July 2024)

Duties:

Formulating, updating and enforcing policies and procedures.

Assisting in projects development and management.

Facilitating team building, training and learning functions

Human resources development and management.

Office/Facilities management.

Creating and maintaining relationships and liaisons.

Filing and emailing.

Arranging meetings and functions.

Provide intermediary role between executives and managers, employees and managers, and between management and customers/suppliers.

Prepare documents for processes and projects.

Making travel arrangements.

Manage the company’s diary.

Prioritizing The Managing Director’s diary.

Preparing the time sheets for employees’ salaries

Vehicle, transport management (monitoring the movements of vehicles, maintenance of vehicles and updating vehicle licenses and insurance

And any other duties required by the Managing Director.

Assisting in preparation of tenders.

Personal Assistant to The Managing Director – Boka Tobacco Auction Floors (2006-2010)

Duties:

Office/facilities management.

Human resources management.

Filing and emailing.

Travel arrangements.

Arranging meetings and functions.

Set up appointments.

Receiving visitors and assisting them on behalf of the Managing Director.

Retrieve and file corporate records, documents and reports.

Organizing, facilitating and safekeeping of Company documents.

Client contact management.

Administering petty cash.

Producing reports.

Communicate and liaise verbally and in writing between supervisors and manage tasks and interpret and respond clearly and effectively to requests over the phone or in person, and to verbal or written instructions.

Safe keeping of confidential information and documents.

Receptionist- Zimbabwe Fertilizer Company – (2003-2005) Duties:

Answering calls and directing calls to relevant destinations.

Receiving visitors and assisting them.

Set up appointments and arrange meetings.

Filing and emailing.

Managing petty cash.

Operating a variety of machines.

Contacting clients on behalf of other employees.

Maintaining files and records.

Receptionist – Aroma Bakeries – ( 1999-2003)

Duties:

Receiving and assisting visitors.

Typing and filing records.

Answering calls, directing them and taking messages.

Scanning, photocopying and faxing.

Managing inventory and office supplies

Arranging meetings/functions

Any other duties assigned by the branch Manager. WORK EXPERIENCE AND AREAS OF COMPETENCE

20 years of Administration and Secretarial experience which would give expertise in the following:

Depth knowledge of Microsoft Office through the typing correspondences, preparing power presentations and computations.

High level of etiquettes in the line of telephone handling, grooming and deportment, diplomatic handling visitors and delegates of varying profiles.

Expert organizer of events like meetings, seminars and workshops.

Effective communicator and write through participation in meeting and events, face to face discussion with different profiled people and writing correspondences and documentations both internally and externally.

Organization of documents and records for quick retrieval using effective filing system.

Extensive networking with travel agents, conferences and hotels due to the extensive local and international travelling by the senior executives.

Handling highly classified information due to security classified documents coming in and out of the senior executives’ offices.

Providing the intermediary role between the senior executives and middle level managers as well as the supervisor staff by acting as communicator between the parties.

HOBBIES

Engaging in Community Social Responsibility activities by participating in church activities like fundraising and community resource mobilization for the less privileged.

Studying the bible.

Watching current affairs.

REFERENCES

Person 1 Human Resources Manager- Mr Kevin

Paddock Gears and Engineering

077*******/024*******

*****@***.**.**

Person 2 Managing Director

Ms R. Boka - Boka Auction floors

077******* email; ****@**********.***

Person 3 Human Resources Manager

Mr Museva – Zimbabwe Fertilizer Company