Executive Assistant Support

JILL WARFIELD

Plainfield IN 812-***-**** *************@*****.***

Jill Warfield LinkedIn

SUMMARY

Dynamic, mission-driven Executive Assistant with proven ability to manage complex projects with a calm and detailed approach. Adept at liaising with executive leadership, board members, and clients understanding organizational priorities, and anticipating business needs. A proactive problem solver with a track record of driving efficiency, streamlining operations, and ensuring the seamless execution of executive functions. Recognized for flexibility, supporting team culture and commitment to lifelong learning and making a positive difference.

SKILLS

Strong Organizational Skills

Confidentiality & Discretion

Adaptability & Flexibility

Board & Stakeholder Liaison

Experience with Engineers

Meeting & Event Coordination

Travel & Expense Management

Contract & Vendor Negotiation

EXPERIENCE

Executive Assistant 04/2024 to 04/2025

Labcorp Indianapolis IN

Provided executive-level support to the EVP & President of Clinical Lab Services Global, managing complex international travel arrangements and optimizing scheduling efficiency by 30%.

Spearheaded process improvements in proxy approvals, reducing approval turnaround times by 25%.

Partnered with the Chief of Staff to facilitate executive-level engagements, ensuring seamless coordination for leadership international high-value clients and customers.

Mentored administrative assistants, enhancing professional communication with internal and external stakeholders.

Manager of President's Event and Assistant to Vice President 03/2023 to 04/2024

DePauw University Greencastle IN

Managed end-to-end high-profile presidential events, including VIP invitations, strategic venue selection, and contract negotiations, increasing event attendance by 40%.

Coordinate Board of Directors' meetings, minutes, ensuring accuracy and timely follow-up on action items.

Developed post-event surveys and analytics, leading to a 25% improvement in future event planning and stakeholder satisfaction.

Administrative Manager & Assistant to President 2014 to 2023

Cook Regentec Bloomington & Indianapolis IN

Provided executive support at a 90-person, privately held start-up, streamlining scheduling processes and increasing operational efficiency.

Led the planning and execution of domestic and international events in London and Denmark, successfully enhancing global brand presence.

Supervised and mentored a team of three administrative professionals, fostering career growth and improving departmental efficiency.

Executive Assistant to CFO & VP, Institutional Effectiveness 2012 to 2014

Belmont University Nashville TN

Coordinated board committee meetings, drafted resolutions, and ensured 100% follow-through on action items, enhancing governance efficiency.

Led a 6-month initiative to categorize and organize all off-campus housing, improving accessibility to tax and insurance records by 50%.

Facilitated cross-functional collaboration, bringing students, faculty, and staff together to support leadership's 2020 vision and improve student engagement.

Office Manager, Pediatric Nephrology 2010 to 2012

Riley Hospital for Children Indianapolis IN

Supervised a team of three patient coordinators, optimizing patient service coordination and improving workflow efficiency. Designed and implemented a new patient escort system, increasing overall patient satisfaction.

Assisted with faculty tenure review letters, ensuring timely submissions to the promotion and tenure committee with a 100% compliance rate.

EDUCATION

Bachelor of Science: Business Management 12/2005

INDIANA WESLEYAN UNIVERSITY Marion, IN

GPA: Cum Laude

OTHER

Indiana Notary Public

Exchange Student Host Parent

Honor Flight Volunteer

Passion for making a difference

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