Contracts Management
Resume:
Carl Busby Sr.
Apt. ***
Fredericksburg VA, 22033
***************@*****.***
PROCUREMENT AND CONTRACTS PROFESSIONAL (Top Secret Clearance) Highly resourceful and result oriented. Procurement and Contracts Professional with over 18 years of extensive experience in Procurement, Subcontract administration and Contracts management. Possess strong background in UNANET management, Military camp operations, Database administration, SAP, SHAREPOINT, forecasting, purchasing, consulting, base closures, and property appraisals. Knowledgeable in preparing HQ reports, formulating requests for proposals (RFP), handling invoice payments, expediting functions, proposal evaluations, LOTD Request, Contract Modifications and managing Project tasks. Excellent knowledge of SAP, Windows NT, SHAREPOINT and PSR tracking applications. Possess excellent writing and communication skills, organized, time-management, problem solving, interpersonal skills and the ability to develop strong internal and external relationships. Experience in resolving CPSR issues. HIGHLIGHTS OF EXPERTISE
Contracts Management
Unanet Administrator
Subcontract Administration
FAR / DFAR Knowledge
LOTD Request
Contract Modifications
Database Administration
Forecasting & Purchasing
Request for Proposals
Reducing Financial Risk
Maximizing Operational Performance
Complex Problem Solving
Contract Proposals
CAREER EXPERIENCE
Expansia
Contracts Administrator (Nov 2024 – April 2025)
PROJECT INFO – My work consists of administering and issuing Subcontracts, Invoices, Quotations, Non-Disclosure Agreements (NDA), Teaming Agreements (TA), Contracts & Projects set-up in Unanet. Issue Subcontract Agreements
Creating modifications to existing agreements
Create Contracts Profiles (Unanet)
Create Projects with Pricing (Unanet)
Issue Quotations for Wrike’s Licenses (Reseller)
Process Purchase Orders for Payments
Process Invoices to Clients
Respond to Requests for Quotations/Proposals
Maintain Contracts / Projects in Unanet
Review / Process Government modifications
Maintain / Update Sam.gov entries
Writing SOPs (Standard Operating Procedures)
Softek International Inc
Contracts Administrator (August 2023 – Sept 2024)
PROJECT INFO – My work consists of administering and issuing Subcontracts, Invoices, Quotations, Non-Disclosure Agreements (NDA), Teaming Agreements (TA), Contracts & Projects set-up in Unanet. Issue Subcontract Agreements
Creating modifications to existing agreements
Create Contracts Profiles (Unanet)
Create Projects with Pricing (Unanet)
Issue Quotations for Wrike’s Licenses (Reseller)
Process Purchase Orders for Payments
Process Invoices to Clients
Respond to Requests for Quotations/Proposals
Maintain Contracts / Projects in Unanet
Review / Process Government modifications
Maintain / Update Sam.gov entries
Mission Technologies Corp
Formerly – HII / ALION SCIENCE & TECHNOLOGY
Sr. SUBCONTRACTS ADMINISTRATOR (May 17, 2021 – July 25, 2023) PROJECT INFO – My work consists of administering and issuing Subcontracts relating to Standalone, Consulting, IDIQs, etc. and other agreements.
Issue RFPs for new & existing Subcontracts
Creating modifications to existing agreements
Create Price Analysis for new proposals.
Resolve discrepancies with Potential Subcontractors responses Requests Compliance approvals and resolve any existing issues. Learning Cost Plus (CP) – migrating into new system from Share Point Assisting as Subcontracts representative to Proposals Group ALION SCIENCE & TECHNOLOGY (QUADRANT AGENCY)
SUBCONTRACTS ADMINISTRATOR (OCT 2020 – May 17, 2021) PROJECT INFO – I joined Alion in October 2020 as a Subcontracts Administrator. My work consists of administering and issuing Subcontracts relating to Standalone, Consulting, IDIQ and other agreements. Issue RFPs for new & existing Subcontracts
Creating modifications to existing agreements
Create Price Analysis for new proposals.
Resolve discrepancies with Potential Subcontractors responses Requests Compliance approvals and resolve any existing issues. VECTRUS, Sarah Complex. KUWAIT
SENIOR SUBCONTRACTS ADMINISTRATOR (July 2019 – Jan 2020) PROJECT INFO – I joined Vectrus to work closely with the Contracts Manager to help assist and lead a group of Buyers and a Subcontract administrator. This Project handled multiple Subcontractors and over 30 various subcontracts in four (4) countries. The Procurement department had consolidated multiple branches of operations with the goal of consolidating efforts as well as procedures. I assisted in the creation of new procedures as well as improving existing procedures to improve our processes.
• Met with Subcontractors / Vendors for various resolutions
• Create and tracked Subcontracts Log
• Create and Update the Request for Proposals process
• Review and improve CTIP Procedures
• Create and update memorandums
• Reference the FAR - DFAR as required
• Write / Modify Work Policy & Procedures
• Assist the Contracts Manager (as required) (Mgr. departed in Nov 19)
• Processed Subcontractors invoices
AECOM - URS, Arifjan, KUWAIT
CONTRACTS ADMINISTRATOR (DEC 2017 – July 2019)
PROJECT INFO – After the Egypt project closed, I joined the Kuwait APS-5 contract that needed Contract experience to set up Policy and Procedures, Invoice Procedures, Work Instructions for various departments. I work directly with the Contracts manager to write and ensure that LOTDs are necessary, ensure compliance with the PWS, create and maintain Modifications logs. I established working procedures using SharePoint and established a system of archiving data. I also created a CTIP (Combat Trafficking in Person) process that allowed the company to ensure 100% compliance. This is a US Military equipment maintenance contract to restore military vehicles / equipment to a ready-status.
• Facilitate LOTDs (Letter of Technical Direction) APS-5 contract (Kuwait & Qatar)
• Review & make recommendations to Performance Work Statement (PWS)
• Review & make recommendations to Potential Contract Modifications
• Create and track Modifications Log
• Create and Update SHAREPOINT (Administrator)
• Assists Subcontract Administrator with CTIPs Interviews
• Create and update memorandums
• Reference the FAR - DFAR as required
• Write / Modify Work Policy & Procedures
• Record Risk Management Assessments
• Assist the Contracts Manager (as required)
AECOM – HNSI
SHARM EL SHEIKH, EGYPT
CONTRACTS ADMINISTRATOR (MARCH 2017 – OCT 2017)
PROJECT INFO – I was hired as the Contract / Subcontracts manager. This project worked directly with the Multi-National Forces Observers (MFO). This group primary mission was to oversee the peace treaty between Egypt and Israel. My role was to work directly with the MFO Contracts manager and oversee the chief subcontractor that provided services. HNSI was contracted to provide restoration and basic life support (BLS) services to over 1,000 US and participating country military forces. This project was shortened because the MFO decided to take over the contract services to save funds.
• Assistant to Project Manager in his absence.
• Conducts interviews and determine employee’s administrative actions.
• Subcontract Administration (CARE Services) 400 + employees.
• Contract Facilitator with MFO (Multinational Force & Observers) Contracts manager
• Interact with (Forces Multinational Police Unit) FMPU on Force Protection issues involving Subcontractor employees.
SAUDI ARAMCO SERVICES Dhahran Saudi Arabia
CONTRACTS ADVISOR (Apr. 2013 – Feb 2017)
PROJECT INFO – As a Contracts Advisor (CA), I was brought in to manage the Midyan Gas-Condensate contract which was established in Northern Tabuk area of Saudi Arabia. This was a new technological project which was to product and process 75 MMcfd of non-associated gas and 4,500 b/d of condensate. This was to be a new “state of the art” gas processing facility. Saudi Aramco chose Larsen & Toubro Arabia (LTA) as the main Subcontractor for this huge project. LTA brought over 1,700 workers and established over 15 Subcontractors for this project. My role as Chief negotiator was to advise the Project Manager and Engineers on the legalities of the contract as well as to advise on all change orders. I worked directly with the assigned attorney and was responsible for securing the Vice President / President signature as needed. This was a “Remote-Controlled” state of the art facility that would be the corner-stone and future for the next generation of Saudi Aramco projects.
• Assistant to Business manager in his absence
• Accountable for EPC contracts management
• Organize HQ reports for Project management
• Interact with PMO Management for approvals
• Interact with Legal team on Contract disputes / changes
• Extensive SAP administration
• Create / Negotiate Potential Change Orders
• Negotiate Amendments to the Contract
• Process purchase orders for payments
• Create / Review Potential Subcontractors
• Create short, mid and long form contracting procedures.
• Subcontract administration (Contractor 900 + employees)
• Create / Evaluate Subcontractor Performance reviews
• Finalize subcontract closeouts
• Negotiate and finalize contract disputes
INNOVATIVE TECHNICAL SOLUTIONS INC. (ITSI), Kabul Afghanistan CONTRACTS ADMINISTRATION / SUPERVISOR (Oct. 11 – Apr.13) PROJECT INFO – The Ministry of Defense (MOD) Headquarters Security project exceeded $150 + Million. This five (5) story, 120,000 + square-foot building was built to house Kabul, Afghanistan government and various military forces. I was brought in to work directly with the Subcontractors in Oct. 2017. The project was started in Feb. 2016. My role was Senior Subcontracts Administrator in which I became the Point-man for an office of one admin and two local buyers. I was established directly at the Site daily to work with the PMO staff overseeing the Subcontractors and ensuring that contracts and supplies were readily available and onsite at all times. There were over twenty (20) Subcontractors which provided labors daily. I was directly responsible for ensuring that we received quality materials for the project. I also met with suppliers in Dubai for specialized materials needed for the MOD.
• Managed three (3) procurement personnel on construction site (buying local material)
• SAP administration to ensure that subcontractor invoices were accurately paid.
• Managed the subcontractor’s contracts and verified construction progress.
• Expedited construction material and verified deliveries KELLOGG BROWN & ROOT (KBRS), Houston, TX
Tikrit, Iraq (Log base III-USD North Speicher-C1 and Mosul (H7)) PROCUREMENT SENIOR SUBCONTRACT ADMINISTRATOR (June 08 – Oct. 11) PROJECT INFO - In Northern Tikrit, my responsibilities was to oversee the Subcontracts office and worked with the management team. I created and revised Contract and Procurement procedures. Ensured that our Contracts were compliant and established negotiation procedures for additional / new work on the existing contracts. I worked on the team to oversee the Base closures and Subcontractors evaluations.
• Managed multiple subcontractors with 1700 + foreign and local national workers
• Overseen the work for 6 subcontract employees
• Worked with DCAA on Contract compliance
• Ensured contract procedures were followed
Prepared and issued request for proposals (RFP)
• Headed negotiation team for contract change orders
• Worked base closures and subcontractors’ evaluations KELLOGG BROWN & ROOT SERVICES (KBRS), Houston, TX
Mosul, Iraq (Log base III-Camp Qwest H-sites)
PROCUREMENT SENIOR SUBCONTRACT ADMINISTRATOR (Feb 07 – May 08) PROJECT INFO – In Camp Mosul, I was brought in to oversee two (2) major Subcontractors that were responsible for providing over 1,700 + Foreign Nationals (FN) and Local Nationals (LN) personnel to support the Basic Life Support to the US and Coalition Armed Forces. This contract mainly provided restoration and the maintaining of existing buildings camp-wide.
• Overseen Master Labor Agreement – MLA (4 Sites – 1700 workers)
• Overseen two major subcontractors for MLA
• Worked with Finance to verify MLA invoices
• Reported, planned and managed new and existing projects. Administered SCW related disputes
• Worked with office of the PMO regarding planning
• Collaborating with KBR personnel and attending management conference calls & meeting HALLIBURTON KELLOGG BROWN & ROOT (KBR), Houston, TX Diwaniyah, Iraq (Log base III-Camp Echo-G6)
Camp Echo – G6, PROCUREMENT SENIOR EXPEDITER (Oct 05 – Jan. 07) PROJECT INFO – Responsibilities included building of a major DFAC (Dining Facility and Cafeteria) to support 2,500 personnel. I was mainly responsible for the coordination of expediting Procurement of supplies from local vendors as well as long lead items from the USA. As Senior Expediter of a staff of five (5), I was responsible for updating the Program and Project Manager’s Office (PMO) on the status of the Procurement Purchase Requisitions.
• Evaluated Expediting processes for possible enhancements to accelerate
• Provided software assistance to the procurement departments
• Managed Expediting for Logcap-III
OPERATIONS SPECIALIST
NAJAF, IRAQ (LOG BASE III-CAMP DUKE-G8)
Camp Echo (G5) / Camp Duke (G8), (May 04 – Oct. 05) PROJECT INFO – Responsibilities consisted of building the base camp consisting of fire stations, hospital, dining facility for 2,000 + people. Provided Basic Life Support (BLS) to ensure that the American military and Coalition forces were always prepared to engage outside hostile forces. This was a part of the Reconstruction of IRAQ Logcap multi-billion-dollar Global Logistics support.
• Performed accountabilities report
• Communications coordinator for Camp Operations
• Facilitate personnel movement
• Created and managed service desk duties
• Prepared management reports
• Hired Subcontractors as needed
• Hired Local Nationals to support Camp management CAREER NOTE
Transportation Security Screener Lead (Oct. 2002 – May 2004) - Department of Homeland Security Houston Texas (Bush International Airport)
Commodity Expediter Analyst (Jan. 1999 – Oct. 2002) - Compaq Computer Corporation / HP Purchased Harris County Appraisal District, (Management) (1984 - 1997) Director of Special Projects (Liaison Officer) (Jan. 96 – Oct. 97) Market Analytical Research Section (MARS) Director (Jan. 92 – Dec. 95) EDUCATION & CREDENTIALS
BACHELOR OF SCIENCE (MATHEMATICS) - 1980 Graduate
Texas Southern University
ASSOCIATES OF ARTS (DESIGN DRAFTING) - 1980 Graduate Texas Southern University
BUSINESS PROGRAMMING / ACCOUNTING
Massey Business College
New Horizons Technical School
REGISTERED PROFESSIONAL APPRAISER (RPA) (30 + HRS. (IAAO) MOUSE TRAINING, A-Plus CERTIFICATION
SPECIAL ACCOMPLISHMENTS
Published 2nd book: Poems from the Sand II (December 2016) National Contract Management Association (NCMA member – 2017) KBR Star of the Week Award (April 1st), 2011 – Sr. Subcontract Administrator Published “Poems from the Sand” book, December 2007 Procure-IT Access Database Design, 2006
SAP (Train the Trainer), 2006
Access Database Design (SAP Data), 2000
Special Product Patent, 1997 Inventor (D-Wash-Net) (Dishwasher Aid Company) Who's Who Among Professionals, 1996
Achievement Award, 1995
TECHNICAL SKILLS
Unanet
SharePoint
Lotus 1-2-3
Microsoft Access
Microsoft Word
Microsoft Works
PowerPoint
Microsoft Excel
SAP
Windows NT
PP+ Tracking
PSR Tracking
SPOT Administrator
Cost Point (beginning stages)
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