Office Administrator Data Entry

Eleonor R. Arambulo

** ********* ***. **** ***, North York, ON

647-***-**** ********************@*******.***

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Construction Office Administrator

~ Successfully handles multiple projects to meet deadlines without minimizing work quality or integrity~ SUMMARY OF QUALIFICATIONS

• Over 3 years of experience as Construction Office Administrator

• Accounting/Administrative competencies include, invoicing, calendar management; electronic and manual filing; document preparation and distribution; data entry; and event coordination; billing clients and processing payouts to sub-contractors

• Microsoft Office Suite: Excel; Word; Power Point; Access; Outlook; QuickBooks Premier Construction software user

• General office management

PROFESSIONAL DEVELOPMENT

Computerized Accounting & Office Administration Certificate 2014 - 2015 Metro College of Technology, Toronto, Ontario

Financial Software: QuickBooks; Simply Accounting; ACCPAC; SAP FI; and Yardi Voyager EMPLOYMENT HISTORY

Construction Office Administrator

Xana International Inc. Sept. 27, 2021 – PRESENT

· Handling administrative task, managing documents and supporting the construction team while ensuring compliance with company policies and regulations

· Manage office supplies and equipment

· Preparation of payroll report in a timely manner

· Payouts for all Vendors (printing of cheques from QuickBooks Online)

· Billing the Clients in a timely manner

· Follow up for payment from Clients in a timely manner

· Request and process Statutory Declarations, WSIB and Certificate of Insurance per project

· Generate Profit and Loss Report from QB

· Generate Project Cost in QB

· Generate Unpaid Bills per Project in QB

· Process the Certificate of Insurance coverage for all the projects and all the company’s vehicles

· Pick up Cheque/s from Clients

Eleonor R. Arambulo

68 Driftwood Ave. Unit 155, North York, ON

647-***-**** ********************@*******.***

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· Deposit the Cheque in the company’s bank account

· Order and maintain office supplies to ensure availability for the team.

· Printer/copiers/kitchen supplies. Contact for receiving and picking up of Toner for printer.

· Manage office mail, recording and sending cheques to the Vendors and scheduling couriers using Net Parcel

· Pay and monitor the bills for the CBSA import duties and taxes for the products we order from the USA.

· Perform other as instructed by the business owners and Project Managers related to the operations of the company

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Office Administrator

Custom Biologics Sept. 23, 2019 – Sept. 27, 2021

· Responsible for management and organization of office documentation (including bills and invoices)

· Purchasing of all laboratory and office supplies; Liaise with Vendors in regard to ETA.

· Receiving of all lab and office supplies; Ensuring lab supplies are stored at appropriate temperature loca- tion, completing receiving forms and obtaining Certificate of Analysis for all chemicals and reagents.

· Track project expenses using Microsoft Excel and update purchase orders in QuickBooks, create project specific budgets.

· Assist with management and organization of laboratory documentation.

· Support general lab organization and housekeeping routines.

· Organize and oversee the biohazardous waste pick up (Stericycle) and HWIN account.

· Organize paperwork for all outbound shipments.

· Assist company President with communications and marketing projects including, but not limited to, company website content, social media and email marketing campaigns.

· Interact with other lab personnel, scientists, suppliers, clients/customers.

· Assist with the maintenance of the chemical/reagents and labware inventory.

· Maintain the Quality System at Custom Biologics by adhering to Standard Operating Procedures (SOPs).

· Maintain the confidentiality of all documents pertaining to the work conducted at Custom Biologics.

· Participate in training activities pertaining to this position and the overall Quality System at Custom Bio- logics and maintain complete and accurate training records. Eleonor R. Arambulo

68 Driftwood Ave. Unit 155, North York, ON

647-***-**** ********************@*******.***

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· Maintain compliance to all health and safety standards, Good Laboratory Practices (GLP), Good Manufac- turing Practices (GMP), regulatory guidelines and the Quality System at Custom Office Support Clerk

DBPC Group of Companies Ltd. June 16, 2018 – Sep. 201*-***-*** Consumers Road, North York, ON

· Collecting time keeping information, incorporating variety of deductions into a periodic payroll

· Prepares payroll according to information by analyzing, collecting time keeping information, calculating and incorporating variety of deductions into a periodic payroll, and entering data

· Updates payroll records by entering changes in exemptions, benefits, insurance coverage, savings deduc- tions, union dues and other taxable and non-taxable benefits

· Preparation of T4 or Statement of Remuneration Paid

· Handling customer's accounts

· Managed email and correspondence memos

· Maintains a filing system, ensuring it was kept organized, up-to-date and easily accessible Office Administrator Sept. 26, 2016 – August 4, 2017 Signature Window Fashions, Toronto, Ontario

• Managing Incoming and outgoing phone calls and emails

• Managed work orders through email and responded to emails for service requests

• Prepared Estimates, Invoices, scheduled Service Calls, and processed payment over the phone from customers for service

• Assist the sales representative with the proposals, such as preparation of quotes, sending it to the customers by email and confirmation; Organized, scheduled and accurately monitored appointments of the consultant using calendar software

• Issued work orders for the Installers, and booked Installation appointments to Clients

• Follow on the ETA of the clients' orders

• Scanning, Faxing, emailing Estimates and Invoices to customers

• Planned meetings, prepared presentation materials

• Wrote and distributed email, correspondence memos, letters and faxes in a timely manner

• Maintained a filing system, ensuring it was kept organized, up-to-date and easily accessible

• Used social media tools such as Mail Chimp, Facebook, Twitter, Linked-in, Survey Monkey and others to advertise the business and expand the customer base

• Monitoring of weekly to monthly sales report

Accounts Receivable/Payable Clerk (co-op) Oct. 1, 2015-Feb.28, 2016 Eleonor R. Arambulo

68 Driftwood Ave. Unit 155, North York, ON

647-***-**** ********************@*******.***

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C&C Business Services, Toronto, Ontario

• Sorting invoices, coding, entering data and generating cheques in QuickBooks

• Paid invoices by verifying transaction information; scheduled and prepared disbursements

• Maintained ledgers by posting account transactions; assisted with monthly bank reconciliations; and verified accounts by reconciling statements and transactions

• Obtained revenue by verifying transaction information; prepared and mailed invoices; identified delinquent accounts and insufficient payments

• Resolved account discrepancies by investigating documentation; issued stop payments, payments or adjustments according to the situation

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