Administrative Assistant Support

Bright Naa-Mwinebom Tater

taterjoseph*@gmail .com/ 050*******

Objective

A detail-oriented and organized young person with a bachelor's degree in planning from the University of Development Studies, seeking the position. I possess strong administrative skills and a commitment to ensuring the success of my work.

Education

Bachelor of Science in Planning, 2019-2023

University of Development Studies, Tamale

Second Class Upper Division

Experience

Administrative Assistant- Office of the Dean of Students, SDD-UBIDS

University of Business and Integrated Development Studies, October 2023 - November 2024

The Administrative/Personal Assistant to the Vice Dean of Students (Prof. Cuthbert Baataar) provides high-level administrative support to the Vice Dean, ensuring the smooth operation of the office and effective management of student-related initiatives. This role requires exceptional organizational, communication, and interpersonal skills.

Key Responsibilities

Administrative Support

1. Manage the Vice Dean's calendar: Schedule appointments, meetings, and events, ensuring the Vice Dean's time is utilized efficiently.

2. Prepare correspondence and documents: Draft, edit, and finalize letters, memos, reports, and other documents on behalf of the Vice Dean.

3. Maintain records and files: Organize and maintain accurate, up-to-date records and files, both physical and digital.

Communication and Liaison

1. Serve as a liaison: Communicate with students, faculty, staff, and external partners on behalf of the Vice Dean, responding to inquiries and resolving issues.

2. Manage email and phone correspondence: Respond to emails and phone calls, ensuring timely and effective communication.

3. Develop and disseminate communications: Create and distribute letters, announcements, and other communications to students, faculty, and staff.

Field Data Collection Officer: SOCO Baseline Project World Bank/UBIDS, Wa

June 2023 - October 2023

The Field Officer/Data Collection Officer is responsible for collecting high-quality data in the field, ensuring timely and accurate data submission, and providing support to the research/project team. This role requires excellent communication, interpersonal, and organizational skills.

Key Responsibilities

Data Collection

1. Conduct interviews, surveys, and focus group discussions with respondents, ensuring informed consent and adherence to ethical standards.

2. Collect and record data accurately, using various methods (e.g., paper-based, mobile devices, or computer-assisted personal interviewing).

3. Ensure data quality, completeness, and consistency, following established protocols and guidelines.

Field Operations

1. Plan and coordinate fieldwork, including scheduling interviews, arranging transportation, and managing equipment.

2. Establish and maintain relationships with local authorities, community leaders, and respondents.

3. Identify and mitigate potential risks, ensuring the safety and security of respondents, data, and equipment.

Data Management

1. Review, edit, and clean data for accuracy, completeness, and consistency.

2. Enter data into databases, spreadsheets, or other data management systems.

3. Ensure data confidentiality, security, and integrity, adhering to established protocols and guidelines.

Reporting and Communication

1. Submit timely and accurate reports, including field notes, data summaries, and progress updates.

2. Communicate effectively with the research/project team, providing feedback, and addressing concerns.

3. Participate in team meetings, training sessions, and workshops, as required.

Intern: September 2021 – September 2022

University for Development Studies, Wa

Thoroughly examined and evaluated District medium term development plans, organizational strategies as well as local plans.

Engaged in community profiling initiative and assumed leadership in guiding a team through community entry processes.

Helped individuals fill out questionnaires and answers to questions to foster accuracy.

Skills

Strong organizational and multitasking abilities

Ability to communicate effectively, both written and oral

Proficient in Microsoft Office Suite (Word, Excel, PowerPoint)

Familiar with library management systems and cataloging procedures

Ability to work collaboratively with students and staff to promote library resources

Passion for promoting literacy and encouraging a love for reading

Contact this candidate