Executive Assistant Project Management

Chelsey E. Honhold

Executive Assistant - Calendar & Travel Management, Microsoft Office, Google Suite, Productivity Tools 724-***-**** *******.*******@*****.*** www.linkedin.com/in/chelsey-honhold PGH, PA Portfolio Professional with 9+ years of C-Level Executive Assistant and Project Management experience o Specializing in Microsoft Office, Productivity Tools, and presentation preparation. o Proficient in managing multiple tasks in fast-paced environments with independent judgment and flexibility. o Expertise in working across multiple time zones, coordinating complex calendars, and reducing scheduling conflicts. o Proficient in transcribing meeting minutes, handling confidential information with discretion, planning professional events, and arranging complex travel plans.

PROFESSIONAL WORK EXPERIENCE

EXECUTIVE ASSISTANT to PRESIDENT OF NORTH AMERICAN REGION & MANAGING DIRECTOR PARTNER STS Capital Partners Global mergers & acquisitions firm, specializing in sell-side consulting and advisory services for entrepreneurial business owners Remote Oct 2024- Present

● Prioritizing and managing calendars, including meetings, appointments, and conferences in international time zones and utilizing Outlook, Zoom, and Teams.

● Acting as the primary point of contact and communication for the MDs’s

● Meeting support with background information creation, presentations, and attending meetings to take minutes.

● Potential client-lead organization, including MNDA creation, contact reports, research reports, and follow-up emails.

● Pipeline report management and keeping the database current and accurate

● Maintaining Monthly Forecast reports and submitting them on behalf of the Executive

● Creating Hotlist reports for client leads and Monthly Forecast reports of current deals

● Managing Lead database and updating to stay current

● Managing YPO, CEOCI, and IPI events, speaking arrangements, and travel

● High-level administrative operations for the Managing Director’s non-profit foundation and managing board materials/meetings

● Ad Hoc project support as needed

Personal Assistant

Self-Employed Providing personal assistance services to busy executives Remote Apr 2024-present

● Providing high-level administrative and personal support to executives

● Handling confidential correspondence, documents, and sensitive information with discretion and professionalism

● Assisted with personal errands, household management, and vendor coordination to enhance work-life balance.

● Managed expense reports, invoices, and budgeting for both personal and business-related expenses.

● Maintained a proactive approach to problem-solving, anticipating needs, and streamlining daily tasks.

● Acted as a liaison between vendors and service providers to ensure seamless operations. EXECUTIVE ASSISTANT TO SIX EXECUTIVES AND RESPECTIVE TEAM MEMBERS Time ETC Award-winning virtual assistant service for executives Remote Apr 2024-Oct 2024

● Manage multiple Google & Outlook calendars for the CEO of 2 Companies, 1 SVP, and 3 Presidents in different time zones

(EST and CST). Calendar management included work-related (50+ internal and external meetings) and personal activities.

● Created the PowerPoint/Canva presentations for Board Meetings and Client Presentations.

● Transcribed the minutes of all meetings and wrote emails on behalf of the CEO.

● Confidentially: High discretion regarding personal, financial, and sensitive information, ensuring the task is promptly completed with the utmost professionalism and trust.

● Travel Planning & Travel Arrangement: arranged 50+ domestic and international flight plans and flight reservations, managed reward points, TSA Precheck, and Clear.

● Onboarded all new employees: confirmed laptop setup, software, and introductory material created by me.

● Social Media Management: posting to 5 social media accounts,including Facebook, Instagram, Google Business, and LinkedIn to increase engagement by 25% within 1 quarter

● Document and Spreadsheet Creation: Creating, formatting, and editing documents, reports, presentations, meeting notes, agendas, contracts, invoices, and SOPs with a detail-oriented focus.

● Reconciliation of Receipts and Expenses for both clients and Executives.

● Event Planning and overseeing logistics for 10+ professional events.

● Using Initiative to anticipate the needs of Executives and staff before they arise.

● Implemented a budget tracking system that reduced departmental overspending by 15% over six months, utilizing Excel to monitor expenditures and reconcile accounts, ensuring alignment with corporate financial objectives. SENIOR ADMINISTRATIVE ASSISTANT TO VICE PRESIDENT

Federated Hermes Leading global investment asset manager firm Hybrid, Pittsburgh Jan 2019-Jan 2022

● Provided executive and business support to the VP of Compliance, Head of Anti-Money Laudering Team, and Compliance Examiners

● Collaboration: Teaming with Compliance Examiners to manage digital marking materials via Seismic.

● Create, edit, and proofread correspondence and legal documents for grammar and formatting.

● Enhanced communication between compliance examiners and VP by acting as the intermediary.

● Managed 10+ daily reports and organized them into Excel pivot tables, documents, and logs for the Compliance team

● Conducted Research for strategic planning and prepared presentations.

● Managed internal and external stakeholder communication, resulting in improved transparency and engagement.

● Ensured that sales teams had 100% compliance with company policies and procedures and completed quarterly screenings.

● Acting as the point of contact and liaison between the VP and Compliance team, Sales team, and external contacts. ADMINISTRATIVE ASSISTANT TO CEO

The McQuillan Group CPA Group that specializes in Pgh Film Tax Credits and provides public accounting, due diligence, and business consultation services Pgh Nov 2015- 2019

● Event Planning: Organized 3+ team-building events, executive meetings, and corporate events. Organized catering services and coordinated events by liaising with vendors and managing budgets.

● Customer service: Handled customer calls and emails for the Pittsburgh office.

● Decreased the cost of invoicing by 80% through the reduction of inventory that needed to be mailed out.

● Staff Training: Supervised staff (25 employees) training and team meetings.

● Negotiated favorable terms and pricing agreements with suppliers, office service vendors, and supply management.

● Prepare bank deposits with a fast turnaround for client invoicing and financial reconciliation.

● Handled day-to-day operations by communicating with clients, managing incoming calls, and ensuring smooth operations and timely responses.

● Resolving issues with clients and being the point of contact for concerns. SPECIAL EDUCATION TEACHER

The Watson Institute Pittsburgh Jan 2013-Nov 2015

● Maintained confidential records for students.

● Managed classrooms of up to 12 students and one support staff employee.

● Coordinated interdepartmental meetings and prepared meeting materials for attendees. EDUCATION

Bachelor of Science Geneva College 2013

Special Education/Elementary Education Cum Laude, 3.7 TECHNOLOGY SKILLS

Google: Drive, Gmail, Calendar, Docs, Sheets, Slides, Google Chat, Google Meet Microsoft Office: Excel (Pivots and Lookups), Outlook, PowerPoint, Word, Access, OneNote, OneDrive, Teams CRM: Salesforce

Product Management Tools: Asana, Monday.com, Trello, ClickUp Expense Reporting: Concur, Extend

Calendar Management: Calendly, Doodle

Presentation Creation: Jasper, Canva, Loom

Invoice and Contracts: Pandadoc, Quickbooks, Docusign Document Sharing: Seismic, ShareFile, DropBox

Communication Tools: Slack

Password Management: 1Password, LastPass

Video Conferencing: Zoom

Other: Adobe, DocuSign, iWorkProducivity Suite, Scribe, Maximizer

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