Accounts Payable In-Charge

MA. CRISTINA P. GARCIA

OBJECTIVE:

To pursue a challenging career where my education and job experience will contribute to the success of the business.

SKILLS and QUALIFICATIONS:

Highly organized & detailed oriented professional with extensive experience in Accounts Payable. Strong computer skills, attention to detail, communication and learning comprehension; Able to make effective decisions; Good at teamwork; Ability to learn quickly; Proficient in MS Word & MS Excel; 80 wpm; Ten key

MS Excel; MS Word; Prolaw; QuickBooks; Aderant; Filevine; Bill.com; Terminus Pro; CMS, ProForma Paperless

WORK EXPERIENCE:

Dec. 2021 – March 2025: Greene, Broillet & Wheeler LLP

Accounts Payable Lead

In-charge of high-volume vendor’s invoices and check requests (200-400 invoices per week) ensuring accurate 3-way matching of invoices

Processed fourteen attorney credit cards monthly ensuring proper receipts, documentation & verified transaction

Obtained monthly attorney costs reports for approval and resolved any discrepancies

Responsible for running daily check register and positive pay import to the bank

In-charge of expense reimbursements, retainer refunds & preparing trust settlement

Bi-weekly importing of duplication charges

Full month-end and year-end closing process for accounts payable

Managed up to date vendor open items ensuring payments were processed and scheduled on time, handled vendor inquiries and resolved issues

Prepared and maintained journal entries for accounts payables

Researched, reconciled and corrected discrepancies on vendor statements

Weekly meetings with Controller and Director regarding actions of the week, cash flow overview, expenses, deadlines, upcoming projects and initiatives

Assisted Controller with electronic transfers and payments

Assisted Controller with year-end reports and yearly 1099 process

Assisted accounts receivable with bank reconciliation

Maintained accurate fees and costs expense records

May 2019 – Nov 2021: Raines Feldman LLP

Accounts Payable Coordinator

Responsible for posting all invoices and check requests

Daily bank reconciliation of firm’s operating and trust account

Paid vendors through monthly credit card system and reconciled the account

Processed in and out wire payments

Worked closely with the Controller to ensure invoices were approved and processed

In-charge of semi-monthly and month end accounts payable check run

Opened new clients/matters in the system

Maintained current vendor addresses in the system along with requesting W-9 forms and verifying Fed I.D. numbers

Responded to all vendor inquiries

In-charge of yearly electronic filing of vendor’s 1099

Supported and participated in collaboration activities to promote and implement continuous process improvement

Assisted with month end closing and mailing out client statements

Assisted with attorney time entries

January 2004 – April 2019: Pond North LLP

Accounts Payable Coordinator

Entry of high volume of vendor’s invoices

Entry of attorney’s expense reports

Coded invoices with detailed GL account numbers & file numbers

In-charge of daily financial reports such as General Ledger, Check Register, Cash Management and AP Aging

Performed calculations to determine appropriate payment schedules and amounts, and made modifications as necessary

Received, reviewed, processed daily check requests and mailed checks to vendors or returned to the requestor

Responsible for employee’s weekly parking and transportation checks

Resolved vendor issues, discrepancies of questions

Assisted billing with editing & mailing out billing statements to clients

Assisted with attorney’s time entry

Assisted with deposits when needed

Maintained filing of all client billable & admin invoices

March 2002 – January 2004: Burke, Williams & Sorensen

Biller/ Accounts Payable

Edited, processed & mailed out invoices to clients

Ran reports such as client ledgers and A/R reports for attorneys

Prepared month end accrual reports;

Performed regular reconciliation of related general ledger accounts

Conflict checks of new Matter/Client

Opened new clients/matters

Performed clerical duties in accounts payable such as invoice processing & entry of disbursements

July 2001 – March 2002: Buchalter, Nemer, Fields & Younger

Accounting Assistant

In-charge of all cost recovery

Maintained entry of all invoices

Researched invoices & followed-up with vendors with resolution as required

Coded & prepared invoices to be entered in the A/P system

Matched checks to invoices and mailed out checks

Conflict checks of new Matter/Client

Opened new clients & matters

Prepared deposits and balance with A/R

February 1999 – June 2001: Prindle, Decker & Amaro

Biller

Entry of vendor’s invoices and attorney’s expense report

Imported/exported time entries from Carpe Diem to Legal Master

Maintained new & closed cases

Edited, processed & mailed out billing statement to clients

Created cover letters to attached required vendor invoices with billing statement

Maintained download of postage to Legal Master

Forwarded and followed-up with vendors about direct billing items with clients

September 1998 – January 1999: Prindle, Decker & Amaro

File/Docket Clerk

Updated calendar & sent weekly calendars to attorneys

Organized & created new case file

Maintained filing of important legal documents

EDUCATION:

1998 – 1999: Computer Learning Centers: Los Angeles, CA – Diploma

1993 - 1997: Far Eastern University: Manila, Philippines – High School Diploma

REFERENCES:

Available upon request

Contact this candidate