Senior Human Resources Assistant
Resume:
Madonna Smith
*******.*******@*****.***
Highly organized and detail-oriented individual providing thorough Administrative Assistant skills; independent and self-motivated professional with excellent research and writing skills; ability to grow and maintain positive relationships with clients and colleagues at all organizational levels; able to prioritize, follow-through and complete multiple tasks to achieve project goal; capable of working independently or in a team environment to complete set tasks. Proficient at safeguarding confidential documents.
Education:
Rets Technical College, Centerville, OH
Paralegal Program
(Associates Degree)
Skills:
●Proven organizational and time management skills
●Detail oriented and capable of multi-tasking
●Excellent written and verbal communications skills with a professional appearance
●Self-starter with a very positive attitude
●Ability to exercise strong and independent judgment
●Capability of meeting critical service levels within tight time frame
Technical Skills and Training:
●Microsoft Office 365 ProPlus
●Microsoft Word
●Microsoft Outlook 2013
●CBIZ EMS
●iCIMS
●esa - Employment Screening Associates System
●SharePoint
●Excel
●PowerPoint
●Unanet
●Internet Explorer
●Automated Time and Attendance System
●Air Force Records Information Management System (AFRIMS)
●Military Correspondence
●Video Teleconference
●Photocopy, Scan, Fax
Professional Experience:
Frontier Technology, Inc., Senior Human Resources Assistant, 4141 Colonel Glenn Highway, Suite 140, Beavercreek, Ohio 45431
January 2018-March 2018 (Robert Half Temp Agency) March 2018 to Present
Responsibilities:
●Thoroughly provides Human Resources esaChecks for new online application Background Check screening request and retrieves completed reports in esa Employment Screening Associates system with status updates.
●Efficiently inputs new hires demographic information into the CBIZ Employee Portal.
●Expeditiously follows-up daily answering e-mail inquiries from Employment Screening Associates representatives to comply with the appointed start date for the applicant.
●Covered the reception desk when Corporate Admin was at lunch or on leave.
●Files Travel, Vendor, Corporate and Human Resources documents.
●Maintains employee folders, electronic files and weeds out older documents to be shredded.
●Archives outdated and older files from backlog and continuing to archive going forward.
●Assist in clearing out office space in corporate offices currently used as storage.
●Provided Purchase Requisition and Travel Authorizations to employees as needed.
●Enter in log files Purchase O by my pl dorder, Check Request, and travel data and cost information.
AFSC/LGS, Senior Administrative Assistant, Wright-Patterson Air Force Base, Ohio 45433
April 2015 to March 2017
Responsibilities:
●Worked with Director and higher offices to maintain a deconflicted calendar that enabled the Director to perform his assigned commitments.
●Coordinated with other admins to set up meetings; validate meeting request templates and forward up to higher offices for approval and scheduling.
●Conducted a thorough review of all AFSC Command Section meeting request, AFSC/LG Directorate meeting request, eSSS, RTS, IOIs and BPPs for proper grammar, formatted with correct information prior to forwarding to AFSC/LGS Division Chief for coordination.
●Managed content on AFSC/LG SharePoint. Supported AFSC/LG by managing AFSC/LGS SOCCER workflow tasks. Ensured all policy and regulations were followed per records management directives.
●AFSC/LGS staff meeting slide updates and AFSC/LGS bi-weekly WAR (Weekly Activity Report) updates were input and consolidated into a single standard and seamless product.
●Assisted with Time and Attendance (T&A) review of data input in order to make sure timesheets were concurred by employees and in compliance with the procedures prior to being certified by the Director.
●Handled high level/distinguished visitor requirements with smooth protocol directions. Scheduled conference rooms for various meetings and occasionally Video Teleconference backup.
AFSC/WIJK, Administrative Journeyman, Wright-Patterson Air Force Base, Ohio 45433
November 2014 to January 2015
Responsibilities:
●Answered multi-line phone and directed calls politely and accordingly. Took accurate messages with correct information. Acted in the capacity of front office coverage in the secretary’s absence.
●Timely tracked responses coordinated/approved for SOCCER taskings which were immediately elevated to a higher level for coordination/and or final approval.
●Updated functional personnel roster.
●Mirrored multiple calendars together to schedule meetings and reserved conference rooms.
●Notated and followed-up on action items assigned during the AFSC/WIJK staff meeting.
●Consolidated and communicated with the individual who ordered supplies the requirements needed for our organization.
●Maintained records management files for the Directorate.
AFLCMC/WIGPA, Administrative Journeyman, Wright-Patterson Air Force Base, Ohio 45433
October 2013 to September 2014
Responsibilities:
●Transmitted In-Processing Data Sheet to sponsors for new hires completion.
●Entered In-Processing Data Sheet information into the In-Processing Toolkit for the Directorate.
●Updated seating charts, functional roster, cubicle name tags, travel order tracking spreadsheet.
●Scheduled meetings, conference rooms and meet me calls. Ordered and provided supplies as requested.
●Notated and followed up on action items assigned during the AFLCMC/WIG/AFLCMC/DAG/AFLCMC/WIGPA Staff Meetings.
●Requested Deputies and Chiefs submit inputs for In-Bound/Out-Bound charts to SharePoint site.
●Occasionally, answered multi-line phone and directed calls accordingly in the front office.
●Provided Out-Processing document for completion to individuals leaving the organization.
●Maintained records management files for the Directorates front office staff.
88 MSG/LGR, Secretary, Wright-Patterson Air Force Base, Ohio 45433
April 2009 to April 2012
Responsibilities:
●Received visitors and directed calls for the Directorate of Logistics Readiness, Director/Deputy Director.
●Monitored the 88 MSG/LGR Workflow Mailbox, 88 MSG/LGR Organizational Mailbox and 88 LGR/UCC Mailbox for suspenses.
●Exercise information to ensure actions were taken to meet suspense dates.
●Mail retrieved from the mailroom was observed closely to identify mail that needed to be brought to the supervisor’s immediate attention.
●Director’s calendar appointments, meetings, and conference room schedules were reviewed daily to minimize conflicts.
●Updated 88 MSG/LGR staff meeting slides/displayed slide presentation.
●Submitted timesheets in a timely and accurate manner.
●Proofread, reviewed, edited correspondence in accordance with rules, regulations, and policies for consistency and regulatory compliance.
●Followed up with notes taken during the 88 MSG/LGR Suspense/Calendar Review with the Director/Deputy Director with project statuses.
755 IMATS, Air Force Security Assistance Center, Secretary, Wright-Patterson Air Force Base, Ohio 45433
June 2008 to April 2009
Responsibilities:
●Attended the 555 IGP Group Staff/Suspense Review Meeting.
●Initiated establishing an efficient suspense tracking system to assure squadron leadership suspenses were tracked on time.
●Instrumental in developing a complicated Electronic Records Maintenance plan for both squadrons.
●Carefully sorted and expeditiously delivered incoming mail to both squadrons.
●Kept both squadrons current monthly on updating rosters.
●Accurately, typed, formatted, edited and proofread correspondence and award write-ups.
●Consistently kept both squadron leaders, calendar’s up-to-date. Conference room scheduler for meetings.
●Scheduled interview times on panel member’s calendars.
●Transmitted interview questions to interview candidates.
●Escorted interview candidates to interview and provided interview questions to interviewers.
Performance Awards:
(Jun 11), (Jun 10), (Jun 09), (Jun 07), (Jun 06), ((Jun 05), (Jun 03), (Jun 01), (Jun 99), (Jun 98), (Jun 97), (Sep 96), (Sep 95), (Sep 94), (Sep 92), (Sep 91)
Letter of Certificate/Commendation:
(Apr 98), (Apr 91) Special Act/Service Award: (Dec 01)
Contact this candidate