Office Manager Administrative Assistant

646-***-**** **************@*****.***

MADELIZE ADAMES

Skills

Bilingual (Fluent in Spanish & English)

Notary Public NY

Event Planning/ Management

Work History

Chief of Staff (Promoted From Office Manager)

Lee & Associates NYC – New York, NY

Microsoft Word, Excel, PP, Outlook

Executive Calendar Management

Deltek vision/ Salesforce

08/2021 to Current

Manage facilities maintenance, all office vendor contracts Organize and manage large-scale events and meetings, handling all logistics, travel arrangements, and accommodations to support organizational needs.

Manage scheduling, travel arrangements and email marketing material for 23 brokers inclusive of owners, C suite Executives and President

Assist with license requirements and leads for 55 brokers Successfully managed and executed the complete relocation of the NYC office, including initial office setup, vendor coordination, and establishment of operational systems and supplies. Executive Administrative Assistant to CEO

Icreon Tech – New York, NY

Manage calendar for CEO across multiple time zones Prepare visa documents for employees needing L1A & B Visas Serve as A/P and A/R utilizing sales management software 04/2019 to 08/2021

Book conferences, travel arrangements, accommodation and event arrangements Personal assistance with childcare and various ad hoc tasks Handling meeting notes and distribution.

Executive Administrative Assistant /Office Manager Millennia Housing Development – New York, NY

OFFICE RELOCATED TO OHIO

Complete initial office setup for new NY Office

Handle calendar management for Vice President

Book conference, travel, lodging and event arrangements Establish vendor relationships for coffee, office supplies, furniture etc. Administrator

National Geographic Encounter - SPE PARTNERS – New York, NY Report sales and create presentations for weekly and monthly meetings Assist accounting firm to distribute invoices and code data for expenses Assist with budget preparation and report distribution Interface with vendors for pantry, IT, supplies, etc. Manage purchase order policy, file documents and maintain databases Office Manager - Operations / Executive Assistant

Mancini Duffy – New York, NY

Front desk gate keeper and hospitality management

Arrange calendar, travel, lodging, and itinerary for Board of Directors and staff Create expense reports for Board of Directors and staff Handle on boarding and off boarding process for all employees Recruiting assistance- Job posts, scheduling and matrix distribution Complete Ad hoc projects as necessary.

Education

B.S.-Business Studies: Operations Management

Johnson & Wales University, School of Business - Charlotte, NC 09/2018 to 01/2019

02/2018 to 09/2018

03/2014 to 02/2018

11/2016

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