Executive Assistant
Resume:
ADINA WILDER
LinkedIn Profile
*****.*********@*****.***
PROFESSIONAL SUMMARY
Dynamic career Executive Assistant with over 15 years of experience supporting C-suite executives in high-paced, collaborative environments. Proven ability to manage complex schedules, foster strong stakeholder relationships, and ensure seamless executive operations. Skilled at handling confidential information with discretion, anticipating needs, and process improvements that enhance efficiency. A proactive problem solver and relationship builder with a passion for supporting leadership in achieving strategic goals. SKILLS
● Executive calendar management ● Travel logistics and itinerary management
● Expense reporting and budgeting
● Cross-functional collaboration ● Board and committee support ● Event & meeting planning EXPERIENCE
Executive Assistant, Office of the CEO
United Network for Organ Sharing
January 2024 - February 2025
Serve as the primary liaison for the Chief Executive Officer, Chief Technology Officer, Chief Legal Officer, Chief of Staff and Chief Medical Officer
● Executive Time Management: Ensure schedules are aligned with key business priorities by utilizing strategic prioritization techniques and a deep understanding of company goals.
● Prioritize conflicting needs and manage high-pressure situations by handling tasks expeditiously, proactively, and confidentially, ensuring timely and successful completion of special requests.
● Perform a broad range of administrative tasks, including organizing travel arrangements, preparing and processing expense reports, drafting itineraries and agendas, and compiling documents and presentations for meetings.
● Lead and mentor the support team, fostering organized and efficient workflows to enhance team performance and productivity.
● Designed and implemented comprehensive onboarding plans and schedules for senior leadership, facilitating smooth integration and alignment with organizational objectives.
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Senior Executive Assistant
Ada Support, Inc.
August 2022 - January 2024
Provided executive support to the Chief Executive Officer, Chief Customer Officer and Chief Marketing Officer
● Proactively managed multiple executive calendars and prioritize competing demands, including customer meetings, product launch timelines, quarterly kickoffs, and cross-functional team requirements.
● Optimized executive schedules to enhance productivity and ensure timely completion of commitments in an organized and efficient manner.
● Planned and coordinated customer-facing events and internal team-building activities, overseeing vendor relationships, logistics, and event execution.
● Monitored and managed budgets, processed expense reports, and streamlined approval workflows to increase operational efficiency.
● Created detailed meeting agendas, documented meeting minutes, and tracked follow-up action items to ensure accountability and alignment with organizational objectives. Facilities & Administration Manager
SNAGAJOB February 2017 - August 2022
Provided executive support to the entire C-Suite as well as the Chairman of the Board, acting as a trusted advisor to leadership and delivering hands-on support to executives and the Board of Directors.
● Led learning and development initiatives, including Leadership Development programs, performance management processes, onboarding strategies, and ongoing training efforts to enhance organizational effectiveness.
● Planned and managed company-wide events, overseeing vendor coordination, logistics, and project management to ensure successful execution.
● Supervised and mentored the support team, fostering a high-performance culture and ensuring operational excellence.
● Facilities management of 139,000+ square foot portfolio with property management, including property management, brokerage partnerships, vendor oversight, and maintenance operations. Executive Assistant & Office Manager
SINGLESTONE Glen Allen, Virginia
February 2013 - October 2016
Provided comprehensive executive support to the Chief Executive Officer, Partners and Human Resource Director
● Coordinated executive meetings and developed processes for seamless office management. Executive Assistant
CARMAX Richmond, Virginia
October 2011 - February 2013
FP&A, Accounting and Shared Services
Executive-level support to the Vice President of Finance and Assistant Vice President/Controller. Office Administrator
AECOM TECHNICAL SERVICES, INC, Glen Allen, VA
August 2008 - October 2011
EDUCATION
Bachelor - Business Administration
AVERETT UNIVERSITY
Magna Cum Laude
AFFILIATIONS
Henrico County Community Emergency Response Team (CERT) American Heart Association: CPR, AED and First Aid Certified
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