Executive Assistant Administrative Support

JANET CESARIO CARTINA Executive Assistant

*** ***** ***** *******, ******* Lake, IL 60014

815-***-**** **************@*****.*** https://www.linkedin.com/in/janetcesariocartina/ Proactive and trusted Executive Assistant with over 10 years of experience supporting C-suite leaders across multiple industries, with additional expertise in real estate sales, seeking to be an essential partner in an executive’s success. Janet enhances efficiency by managing complex calendars across time zones, expertly coordinating events, and handling intricate travel logistics with precision, ensuring the executive is always prepared and focused. Trust Janet with the details so you can focus on strategic decision-making and key initiatives across the organization. CORE SKILLS

Calendar & Schedule

Management

Advanced Microsoft

Office & Google Suite

Skills

Expense & Budget

Management

Event & Meeting

Coordination

Project Management

Travel Planning &

Logistics

Prioritization & Time

Management

Office Management

Professional Written &

Verbal Communication

Interpersonal &

Relationship Building

Discretion &

Confidentiality

Emotional Intelligence

Proactive Decision

Making

Crisis Management &

Adaptability

Strategic Thinking &

Situational Awareness

PROFESSIONAL EXPERIENCE

Executive Assistant Remote / Libertyville, IL Dec 2022 – Feb 2025 Pivot Point Consulting, a Vaco Co.

Provided top-tier executive support to the President, Leadership Team of eight, and three Business Partners, serving as a strategic advisor (elected to the Navigators Taskforce) brainstorming and offering innovative solutions and insights to the Executive Leadership Team, to enhance business efficiency.

Gatekeeper & Key Partner to the President, by managing her time and priorities implementing daily balanced focused work sessions and breaks to enhance productivity and prevent burnout.

Strategic Operations and Logistics Management, including managing multiple sophisticated calendars and applying forward-thinking skills to mitigate potential conflicts; coordinated internal and external meeting forums and events by planning travel with precision, ensuring seamless logistics.

Expense Management & Budget Oversight, by optimizing financial tracking by implementing streamlined processes for monitoring expenditures and ensuring accurate and timely P-Card reconciliation to maintain budget integrity in Chrome River.

Led workplace culture transformation initiatives by revamping the employee recognition program to boost engagement, collaboration, and retention, while serving as the company’s Happy-ologist.

Collaborated with the Marketing team to design and publish visually engaging content for the company’s monthly newsletter called “Monthly Happyology Newsletter”, the biweekly quick-hit-summary newsletter called

“Things You Need to Know”, and the president’s holiday messaging using Canva, Publisher, and PowerPoint.

Utilized Greenhouse to process job applications, schedule interviews, and track report cards.

Partnered with the President’s house manager to synchronize the President’s schedule. Executive Assistant Hoffman Estates, IL Jun 2022 – Dec 2022 Sensient Technologies

Supported three General Managers in the food & beverage industry, ensuring seamless operations.

Managed complex calendars and arranged multi-time zone meetings.

Orchestrated international and US travel & logistics.

Managed contract & legal document processing and retention.

Managed purchases, expense tracking, and reconciliation. Executive Assistant Hoffman Estates, IL Nov 2021 – Jun 2022 Alexian Brothers Behavioral Health Hospital

Provided executive-level support to the CNO in a fast-paced healthcare setting.

Designed and oversaw the creation and maintenance of the monthly nursing staff schedule for the hospital.

Developed vendor relations and negotiated fair pricing on goods and services.

Processed purchase orders and invoices for payment. Administrative Assistant II Remote / Barrington, IL Mar 2015 – Nov 2021 Advocate Healthcare

Held progressive leadership support roles from executive support to supporting strategic operations.

Supported Vice President, Finance at Good Shepherd Hospital, Barrington, IL, by assisting in data entry to create financial reports, maintaining records for various meetings, and creating presentations.

Supported Vice President, Business Development at Good Shepherd Hospital, Barrington, IL, by implementing events in the community to improve patient satisfaction.

Recognized as the Project Lead at Good Shepherd Hospital, Barrington, IL, for assisting a 3 rd party consulting firm with the oversight of the hospital’s modernization project.

Supported Chief Nursing Officer at Good Shepherd Hospital, Barrington, IL, by managing the CNO’s schedule,

processing and maintaining confidentiality with sensitive information and assisted with data collection for supporting departmental project activities.

Updated 350 hospital policies at Good Shepherd Hospital, Barrington, IL, ensuring compliance with hospital standards and regulations.

Supported Vice President, Human Resources at Sherman Hospital, Elgin, IL, by managing daily activities including scheduling and recording minutes to facilitate effective decision-making. Privy to sensitive information and maintained confidentiality in all communications and documentation.

Supported Vice President, Spiritual Care at Sherman Hospital, Elgin, IL, by processing applications for financial hardship for employees, and overseeing payment.

Supported Vice President, Operations at Lutheran General’s Children’s Hospital, Park Ridge, IL, by assisting in special projects involving data compilation, analysis, and reporting to support decision-making processes.

Managed sensitive information related to strategic planning, employee matters, and other confidential topics with discretion and professionalism. Assisted in the interview process for hiring new physician specialists to the hospital.

Supported Director, Behavioral Health at Lutheran General’s Children’s Hospital, Park Ridge, IL, by managing high-volume financial processing including invoice payments, registrations for medical conferences; and provided cross-departmental support on scheduling interviews between newly graduated residents and current physicians.

Supported Chief Medical Officer at Lutheran General’s Children’s Hospital, Park Ridge, IL, by managing confidential projects at his request.

EDUCATION

Will soon be enrolling in an advanced business program certificate course, which is widely recognized across the industry.

Computer Training Source – Certified Executive Assistant certificate; Microsoft Office Specialist certificates in Word and PowerPoint.

Columbia College – completed 20 semester credit hours toward degree programs in Business Administration. PREVIOUS ROLES

TZA Business Consulting – Executive Assistant to President/Owner Developed a comprehensive template for engineers to utilize during field assignments, streamlining data collection and ensuring consistent reporting standards.

Illinois Tool Works – Administrative Assistant to Service Parts Manager Spearheaded the department’s United Way campaign, exceeding the monetary goal by 400% at Illinois Tool Works. Increased monthly sales of construction tools and accessories by $30,000 above the forecast. Conducted experiential learning in Financial Literacy, Work Readiness, and Entrepreneurship for K-12 youth through Junior Achievement, highlighting that Customer Service is more than just a department, it’s a mindset.

Coldwell Banker – Realtor Consistently recognized for surpassing Dollar and Unit targets. Let’s Connect!

Contact this candidate