Data Entry Administrative Assistant

Extensive background in Human Resource, including experience in employee recruitment and retention,

employee development, conflict resolution, compensation and benefits, Payroll, HR Record management, HR policies development and legal compliance

Proficient in Microsoft (Word

,Excel, Word, and Power Point)

HRIS Sprout Application

Canva

Payroll

Compensation and Benefits

Employee Relations

SOP, Policies

Team Player

Communication

Operations Management

Workplace Relations

Freelance (Project-Based AU Client)

Administrative Assistant

February 2025 - March 2025

HUMAN RESOURCES PROFESSIONAL

+63-917-***-**** • *****.*****@*****.***

Grand Chesnut Grove Pulong Sta Cruz Sta Rosa Laguna CATHERINE ALVIAR-CHRA

PROFESSIONAL EXPERIENCE

STRENGTHS AND EXPERTISE

Managed email correspondence and responded to inquiries on behalf of senior staff. Scheduled appointments, meetings, and travel arrangements. Prepared and maintained contact lists, filing systems, and administrative records. Assisted in preparing regularly scheduled reports and presentations. Researched and created presentations; generated various reports. Handled sensitive and confidential information with discretion. Reconciled expense reports and coordinated logistics for conferences and meetings. Implemented clerical duties and administrative processes for operational efficiency. Conducted data entry and performed other assigned duties. Integrated Office Solutions Inc

HR Associate

August 2019 - October 2024

Managed end-to-end payroll processing by overseeing data entry, calculating wages, deductions, and withholdings, and ensuring compliance with both legal standards and internal policies. Collaborated with finance and accounting teams to reconcile payroll, resolve discrepancies, and guarantee timely and accurate payouts.

Processed employee life cycle changes, including hiring, terminations, promotions, and salary adjustments, ensuring precise documentation and alignment with organizational policies and legal requirements. Conducted regular audits to maintain data integrity within the HRIS. Led comprehensive onboarding and offboarding processes, including conducting in-depth training sessions for new employees and exit interviews for departing employees. Ensured a seamless transition by effectively managing documentation, payroll adjustments, and feedback collection during these critical periods.

Monitored employee attendance, leave, and tardiness, applying company policies consistently to manage corrective actions and ensure workplace discipline. Leveraged the HRIS system to track absences and implement proactive solutions to address attendance issues. Administered and managed employee benefits programs, including HMO, Group Life insurance, and government-mandated benefits such as SSS, PhilHealth, and Pag-Ibig. Facilitated the enrollment, renewal, and termination processes while serving as a liaison between employees and providers to resolve coverage issues, claims, and loan application.

Developed and implemented HR policies, procedures, and process maps to streamline operations, enhance organizational efficiency, and ensure compliance with local employment legislation. Created workflows and Standard Operating Procedures (SOPs) to guide HR activities and support internal audits. Collaborated closely with management to maintain a 98% employee retention rate by fostering a positive workplace culture. Promoted employee engagement through feedback channels, mediation of conflicts, and the rollout of the company’s code of conduct to reinforce a productive work environment. Coordinated with Australian partners on employee deployment and international HR operations, ensuring compliance with both local and foreign employment standards while facilitating smooth collaboration across borders.

HR Assistant

Global Visions Events and Marketing December 2016 - July 2019 Recruits and provide manpower (brand ambassadors, team leader, merchandiser, helper and skilled workers) for seasonal deployment in execution of events for operation departments. Field scouting of manpower nationwide (Greater Manila Area, North Central Luzon, South Luzon and Visayas & Mindanao) and Attends Malls, Barangay and Schools Job fairs

Partner with Operations and other concerned Department in solving employee benefits issues • Handles HR information system and maintain 201 files

Provides feedback to management concerning possible problems or areas of improvement in their respective function. Receives and process all timekeeping documents such as leave applications and overtime • Monitors Vacation Leave, Sick Leave and Compensatory Leave credits

Organized Company’s outreach programs (Mass baptism, Feeding Programs, Medical missions, and First Friday Masses) Toyota Material Handling

HR Assistant

November 2015 - April 2016

Enrolls biometrics for new applicants

Monitors Leave Claims

Monitors gasoline usage of vehicles

Monitors the third party attendance

Monitor and Handles the payroll of third party employee Enrolling new applicants BIR, Pag-ibig and Philhealth online PMFTC Inc

Sales Finance Assistant/Admin Assistant

October 2012 - July 2015

Process and handle the SSS, Phil health, Pag-ibig Loans Of Employees. Supervise and requesting LOA for fleet such as; change oils, tire replacement, OR CR vehicle, insurance and other concerns in fleet.

Files and Retrieves corporate documents, record, and reports. Handling Daily Sales Accountability Reports and process data from source documents, to understand the interdependencies of the different sets of data encoded, and to resolve errors in order that the sales office will meet a strict daily deadline

Ensure accuracy, timeliness, and completeness in encoding at least five types of source documents as follows: invoices, collections, checks, inventory movement and credit/debit memos. Acquire solid understanding of the Direct Sales Distribution (DSD) business in relation to how daily sales transactions are done and the subsequent partial or mixed payments of customers, and valid customer deductions such as on Expanded With-holding Tax (EWT).

Secure self-detect errors in encoding by analyzing the verification documents/reports, and in being able to self-resolve data mismatches to prevent delays in subsequent posting and report generation by the Sales Finance Analyst-Sales Office.

Ensure an accurate first screening of the Remittance Reports versus the actual banknotes, checks, and deposit slips. Verify all cash and check remittances received are accurate by comparing the Remittance Summary and Remittance Form to the total amount of a) banknotes, b) validated deposit slips, and c) actual checks. Provide support to the Cashier to manage revolving funds including disbursements of vendor payments, reimbursement of expenses, monitoring revolving fund levels, and submission of branch expense report to Accounts Payable. Support the implementation of Finance initiatives and ensure execution of tasks are aligned with Finance and Sales objectives

Assist in ad hoc administrative Sales Office matters. Monitors the day to day transactions of Sales Office. Consolidate the Conformity and Non-Conformity Reports References are available on request.

EDUCATION HISTORY

Centro Escolar University - Bachelor of Science Major in Psychology Colegio San Agustin - Biñan Highschool Diploma

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