Accounts Payable Specialist

Carla Richards

***/ ***-****/****

**************@*****.***

Experience:

*/**** ** */**** Sr Accounts Payable Analyst, Service Corporation International, Houston, Tx. / Solomon Edwards / Contract Work

Converted Client utility accounts from check payment to autopay (12000 vendors/9000 utility accounts).

Reduced large numbers of disconnect accounts saving late fees and manual processing cost.

Created and enhanced vendor profiles, obtaining and correcting tax information.

Reconciled accounts to ensure all accounts were in profiles and matched Client data.

Gathered fee and paperless billing information and maintained banking information.

Performed conversion and validated first bank drafts.

Required verbal and written communication with utility Vendors, Client and Third Party.

Maintained data in Salesforce database, including login and password changes.

Used Coupa and Urjanet to gather invoice information.

Ran daily Excel Reports for accounts converted to autopay.

Made one time ACH payments on past due accounts to convert to autopay.

7/2022 to 12/2023 Sr Accounts Payable Specialist, Steward Health Care System, Houston, Tx./ Solomon Edwards / Contract Work

Processed high volume invoices for various Branches and review all information on the invoices for accuracy.

Processed and PO matched invoices with multiple Purchase Order numbers.

Processed invoices in various ERP systems such as Meditech, Lawson, Infor and OnBase.

Routed and coded invoices so that the system would send the invoice to the appropriate person for the approval process before payment.

Processed Non-PO invoices.

Worked on special projects as needed for the department.

Processed invoices in a timely manner to assure they would be paid on time.

Review and assist with any discrepancies on Purchase Orders.

3/2019 to 6/2022 Sr Accounts Payable Specialist, Cardtronics Houston, Tx. / Lucas Group / Contract Work

Invoice distribution and Invoice management for all US Branches.

Accounts Payable Email vendor management for statements, vendor inquiries and invoices that came in daily for all US Branches.

Processed Invoices for various Branches and review all information on the Invoices for accuracy.

Processed and PO matched invoices, also on invoices with multiple Purchase Order numbers.

Code invoices for various US Branch accounts and processed them in a timely manner.

Review and Research vendor monthly statements.

Routed invoices for approvals to the appropriate person before the payment process.

Worked on special projects as needed for the department.

Maintained, managed, and processed all Utilities for all US Branches, and made sure they were paid on time.

Logged in all invoices on an Excel Log for US branches, before distribution to AP processors.

Worked with the Purchasing Department in reference to price discrepancies on Purchase Orders.

Assisted with any departmental needs for Closing at the end of the month.

1/2018 to 2/2019 Sr Accounts Payable Specialist, Vopak Incorporated, Houston, Tx. / Lucas Group / Contract Work

Processed Invoices for various Branches and review all information on the Invoices for accuracy.

Worked on special projects as needed for the department.

Processed Invoices daily for PO matching and Non-Po Invoices.

Maintained and updated vendor files and also set up new vendors in the system.

Review and Research vendor monthly statements.

Prepared 1099 and 1042 forms and mailed and e-file by IRS deadlines.

Processed daily Payment Runs for Vendors every week as in ACH Payments and Check Payments.

Investigate and resolve any identified discrepancies in a timely manner.

Audit, Approve and process Expense Reports daily.

Reconcile client payments with open invoices.

Ensure a good relationship with vendors and acknowledge queries.

Review and code invoices and identify if a purchase order is attached to an invoice.

Route Invoices for appropriate approvals.

Processed invoices in a timely manner to ensure that they would be paid on time.

Monitored Department email box to ensure all invoices and emails were distributed to correct person.

Recorded monthly payment batches.

Created a Buyer Number and prepared XB order invoices for approval and processing.

4/2016 to 12/2017 Sr Accounts Payable Analyst & Accounts Receivable Coordinator, Intertek USA, Houston, Tx. / Lucas Group / Contract Work

Worked on special projects as need in Accounts Payable department as needed.

Work as a connection between the branch and corporate accounts.

Establish new vendor profiles and supervise accounts to guarantee payments are updated.

Obtain and validate invoices for suitable authorization and approval.

Ensure a good relationship with vendors and acknowledge queries.

Review and Resolve all discrepancies on a weekly recycle list and update team on correct coding.

Assist in opening and organizing mails as well as handling and processing of emails for the accounts payable department.

Evaluate all invoices for suitable filing and consent before identifying inconsistencies and errors.

Reviewed all returned checks, refunds and daily vendor checks to determine on how to handle.

Collected all unclaimed money for the company from different States.

Processed Credit card payments.

Reconcile client payments with open invoices.

Processed Write-offs.

Ran daily Credit Card Reports for each Business Unit.

Prepared weekly FedEx shipments.

Prepared and processed Refund payments for various vendors.

Worked on Departmental projects as needed at supervisor’s request.

Maintained a daily Refund Log.

Handled Third Party Collections.

Prepared 1099 and 1042 forms and mailed and e-file by IRS deadlines.

Made sure all processes were in compliance with IRS regulations.

Monitored the 1099 email box and responded to vendors in a timely manner.

Worked closely with Data Management to ensure all vendors are setup correctly for 1099 reporting.

Prepared a Reconciliations Report for 1099 vendors to distinguish reimbursements and wages.

Used the IRS TIN matching website as needed to validate vendor name and tax information.

9/2008 to 3/2016 Sr Accounts Payable Specialist, Victory Packaging, Houston, Tx.

Handle Full Cycle Payables on a daily basis.

Processed Invoices for various Branches and review all information on the Invoices for accuracy.

Process and audit Expense Reports.

Process daily Payments for Vendors every week as in ACH Payments, Wire Payments.

E-payables Payments, Pay mode Payments, and Check Runs.

Make a daily Excel log of each payment that goes out weekly.

Review Discounts and Credits on Invoices.

Process vendor set-up and verify all information correct.

Review a monthly SMR Report for outstanding Purchase Orders that have not been received in.

Investigate and resolve any identified discrepancies in a timely manner.

Maintain effective communication with customers, co-workers, vendors, and management.

Review and code invoices and identify if a purchase order is attached to an invoice.

Maintained monthly P-card Reconciliations.

Prepared Monthly accruals.

Review credit balances on accounts and adjustments per company policy.

Review and Research vendor monthly statements.

Assisting with Payroll Processing for Expense Reports using Pivot Tables and V-look up.

Route Invoices for appropriate approvals.

Resolve Invoices issues with internal personnel.

Resolve open invoices and issues with vendors.

Scanning of all Invoices and Expense Reports into 1Suite System.

Maintained and updated vendor files.

Run a daily Discount Report to ensure no discounts are lost.

Make sure each invoice has the correct Gl code, branch and location.

Help prepare for Month End Closing.

Processed and distributed the mail within the Accounting Department.

Quality Assurance for processed invoices to check for mistakes.

Assist Accounts Payable Manager with any special projects as needed.

Processed high volume Invoices weekly.

Effectively developed telephone communication skills.

Prepared 1099 and 1042 forms and mailed and e-file by IRS deadlines.

Contact with new vendors to obtain additional information and W-9 by phone and email.

Prepared a Reconciliations Report for 1099 vendors to distinguish reimbursements and wages.

Worked on yearend reporting and 1099 maintenance.

Made sure all processes were in compliance with IRS regulations.

Used the IRS TIN matching website as needed to validate vendor name and tax information.

Monitored the 1099 email box and responded to vendors in a timely manner.

Worked closely with Data Management to ensure all vendors are setup correctly for 1099 reporting.

2006-2008 Accounts Payable Specialist, International Surface Preparation, Houston, Tx. / Contract Work

Processed payables for ten different warehouses around the U.S.

Investigate the credit balances on certain accounts for each facility.

Dealt with the Purchasing Department in reference to Price Discrepancies between the vendor’s price and the price that’s on the Purchase Order.

Making sure that each invoice was in order with each State and Tax guidelines and

record appropriate vendor, expense account number, and tax information when processing payments.

Match supplier credit memos with the warehouse debit memos and process them in a timely manner and investigate and resolve any identified discrepancies in a timely manner.

Record all manual checks issued by the facilities accurately and efficiently.

Respond to employee and vendor inquires in a professional, courteous, and timely manner.

Maintain effective communication with customers, co-workers, vendors, and the management team.

Compile and review Accounts Payable documents and prepare document batches for processing.

2000-2006 Accounts Payable /Support Staff, All State Insurance, Houston, Tx.

Performed routine accounting duties.

Payables included, coding and processing invoices.

Sold new business, auto, homeowners, and commercial.

Performed Data Entry on new and pre-existing clients.

Obtained approvals for certain invoices that were over a certain dollar amount.

Vendor set-up, utility payments, manual paychecks A/P voucher.

Provide split checks into system for corporate employees.

Demonstrated strong interpersonal and persuasive abilities in order to secure accurate account resolution.

Investigate credit balances on accounts and make adjustments refunds when indicated per company policy.

Identified and resolve related discrepancies to pay receipts and invoices.

1997-1999 Accounting Clerk, Bechtel Engineering Corporation, Houston, Tx. / Contract Work

Assist the Controller in the day-to-day operations of the office.

Performed daily documentation for the vendors in charge off, credits to their accounts.

Processed and audited Expense Reports.

Reconciled and recorded monthly payment batches.

Prepared monthly accruals.

Heavy communication with vendors to ascertain the cost and quantity of merchandise.

Performed back up functions and other duties as assigned to match the batched invoices.

Prepared for Month End close out.

Processed and distributed the mail within the Accounting Department.

Education

Evan E. Worthing Senior High School Graduate

Grambling State University, Mass Communication

Skills

10 key calculator, PC, 50wpm,

20,000 keystrokes, Data Entry, Microsoft Word and Intermediate Excel,

Microsoft Works, Outlook Express, Filing, Customer Service,

Office Procedures, Facts Accounting Software, ASW Software, Oracle JD Edwards

Internet Ready with advanced use of office machines, Oracle People Soft Software, Document Flow Manager Software, Meditech, Lawson, OnBase, Infor, Salesforce, Coupa, Urjanet, Oracle Cloud, Concur, Sage X3

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