Document Control Specialist
Resume:
Tessy Spurlock
Houston, Texas ***** • 713-***-**** • **********@*****.***
Professional Summary
Document Control Specialist experienced in storing, managing, and maintaining company and project documents while ensuring accuracy and quality. Process documents for revision and approval, organize documents from conception to distribution and filing, and create systems to be used to train staff on document control processes. Growth mindset and willingness to help the team move business forward with any task.
Skills
- Leadership
- Communication
- Customer service
- Problem-solving
- Data Analysis
- Adaptability
- Records Review
- Data Entry
- Document Review
- Data Collection
- Adobe Acrobat
- Project Support
- Quality Assurance
- Document Scanning
Work History
Document Controller (Contractor), 06/2024 to Current
Oceaneering – Houston, TX
- Collect, maintain, and distribute all documents necessary to define product configuration and control manufacturing processes to ensure conformance to customer requirements and internal processes and procedures.
- Check internal documents (PIDs, FATs, Work Orders, etc.) and external documents from vendors (e.g., CoCs, MTRs, and other supporting documentation) for accuracy, completeness, compliance, and report errors.
- Scan, upload, and file documents into the company’s database according to company procedures.
- Comprehend the details of Data Book requirements for each project; following a standard template, build manufacturing Data Packs and Data Books in electronic and/or hard copy form.
- Ensure users have the latest revision of appropriate documentation in a timely manner and remove obsolete documentation from distribution.
Electronic Medical Records Auditor, 11/2023 to 02/2024
TXMMD – Houston, TX
- Review electronic medical records for completeness, accuracy, and compliance with regulatory standards. Ensure that EMRs are properly documented and reflect accurate patient information, treatments, and diagnoses.
- Verify that data entries are consistent and error-free. Identify and rectify discrepancies, missing information, or data anomalies.
- Maintain detailed audit trails of EMR reviews and corrections made. Provide documentation for any discrepancies or non-compliance identified during audits.
- Generate reports summarizing audit findings and recommended actions. Maintain records of all audit activities and outcomes.
Scanning Support Specialist (Contractor), 01/2023 to 10/2023
Sheppard Mullin
- Prep, Scan, and Quality Check client files before importing them to NetDocuments.
- Developed training materials to educate both team members and clients on product functionality and best practices.
- Profile, process, and create barcodes for boxes and firm files in IRM records management.
- Back reception and office services when needed.
- Improved customer satisfaction by addressing and resolving technical issues swiftly and efficiently.
Document Control Specialist/Lead Scanner (Contractor), 07/2016 to 11/2022
Marathon Oil
- Receive, Image, Index, and Link Lease, Exploration, Well, Deed, Crude, Natural Gas, and International Files into Lagniappe.
- Review and Link Division Order and Land Department PDFs into OpenText and Lagniappe.
- Image, Quality Check, and link Monthly Payment Recommendations into OpenText and Lagniappe.
- Image, Quality Check, and link Due Diligence Letters and Returned Due Diligence Letters into OpenText and Lagniappe.
- Search owner names and addresses in Tobin Land Suite for Due Diligence Letters.
- Train incoming personnel on Imaging Processes and Procedures.
Final Documentation Specialist/Data Book Reviewer (Contractor), 04/2014 to 05/2015
National Oilwell Varco
- Created Mini Manufacturing Record Books (Mini MRBs) by researching documentation (MTR, MT, UT, PT, etc.) and placing them into MRBs using Rig Office, Glovia, and Cognos.
- Participated in Mini Record book procedure development with the Project Manager, Supervisor, and Co-workers.
- Reviewed Mini Record Books for approvals and corrections based on Quality Plans, Engineering drawings, SOPs, material specifications, work orders, purchase orders, etc.
- Ran daily reports via Cognos for pick lists.
- Created, maintained, and emailed daily reports for Data Book reviewing.
Document Control Specialist (Contractor), 10/2013 to 04/2014
UT Physicians-Bayshore
- Gathered patient information by collecting demographic information from various sources.
- Maintained master patient index by completing assigned portions of daily audit trails.
- Prepared, scanned, and filed patient charts into Touch Chart/Allscripts.
- Delivered charts to assigned areas of the clinic.
- Received, scanned, and filed daily appointments as received.
Education
BBA: Expected in 03/2026
Strayer University
Honors: Member of Phi Theta Kappa Honor Society
GPA: 4.0 President’s List
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