Executive Assistant

RITA MOORE

Mobile – 773-***-****

Email – ***********.**@*****.***

Professional Summary:

Highly organized executive support professional with extensive experience in managing complex schedules and coordinating high-level meetings, particularly in the legal field.

Proven expertise in overseeing international travel arrangements, and event logistics, and providing seamless administrative support to executive teams.

Skilled in budgeting and expense management, with a strong ability to forecast and maintain departmental financials within budget.

Exceptional problem-solving abilities, particularly in managing last-minute changes to meetings, travel plans, and events with minimal disruption.

Proficient in handling client, partner, and vendor communications, ensuring strong relationships and satisfaction.

Experienced in utilizing Concur for expense tracking and Webex for virtual meetings to streamline processes and enhance team collaboration.

Collaborative team player with a focus on successful project completion and process improvement across diverse administrative functions.

Education:

High School Diploma – GPA 4.0

Jones Metropolitan High School of Business & Commerce, Chicago, IL

Associates in Insurance (AINS) Designation

The Institutes Currently Enrolled

Skills:

MS Office

Calendar Management

Event Coordination

Travel Arrangements

Vendor Management

Communication

Problem-Solving

Budgeting

Expense Tracking

Webex

Teamwork

Invoicing

Claims Processing

Administrative Support

Notary Public

Professional Experience:

Allianz Global Corporate & Specialty, Chicago, IL

Executive Assistant – Legal NA 03/2019 – 01/2025

Coordinated and prioritized the Head of Legal NA's schedule, ensuring all appointments, meetings, and deadlines were met without conflict.

Communicated meeting agendas and logistics, liaising with participants to ensure smooth execution.

Oversaw catering arrangements for events, working with vendors to meet dietary preferences and event requirements.

Managed audiovisual equipment setup for meetings, ensuring all technology functions were in place for seamless presentations and conferences.

Organized and tracked international travel itineraries, including flight bookings, hotel accommodations, ground transportation, and itinerary changes.

Provided ongoing administrative support to the legal team, managing office supplies, documentation, and reports with attention to detail.

Handled client, partner, and vendor communications with a high level of professionalism, ensuring strong relationships and satisfaction.

Demonstrated strong problem-solving skills in managing last-minute changes to meetings or travel plans, ensuring minimal disruption.

Managed expenses using Concur, ensuring accurate tracking and timely submission of reports.

Handled budgeting responsibilities, including forecasting, monitoring, and tracking departmental expenses to stay within budget.

Coordinated and organized budget meetings, ensuring all necessary materials and data were prepared and presented.

Organized and facilitated meetings and events, ensuring all logistical details, including locations, attendees, and materials, were efficiently managed.

Utilized Webex for virtual meetings, ensuring smooth connectivity, troubleshooting technical issues, and managing participant interaction.

Worked as part of a 13-member team, collaborating to streamline processes and ensure successful project completion.

Allianz Global Corporate & Specialty, Chicago, IL

Account Technician – Operations 01/2017 – 03/2019

Collaborated with underwriters to prepare and send out binders and policies to clients.

Managed the setup and tracking of invoicing for premium payments, ensuring accuracy and timely processing.

Coordinated with relevant teams to ensure smooth communication and efficient execution of policy-related tasks.

XL Insurance, Chicago, IL

Claims Executive Admin /Small Claims Handler – Property 07/2006 – 11/2016

Set up and processed claims and reviewed and processed indemnity payments.

Managed a limited number of assumed reinsurance claims.

Created & properly recorded expense accounts.

Assisted the manager with calendar scheduling and travel and assisted a team of four with their claims and any other projects.

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