Account Payable Receivable

MUKELENGE KASIALA

079********. 074********. *********.*******@*****.***.

HIGHLIGHTS OF QUALIFICATIONS

• Over fourteen years of experience in Account Receivable and Account Payable

• Strong background in marketing, finance, education

• Proven skills in solving problems, taking initiative, training others and bringing new ideas

• Demonstrated ability to work in any environment (Private, Public or third sector)

• Fluent in French and English

• Proficient in Microsoft Office (Word, Excel, Outlook) and accounting software (Sage, Ifas, Oracle, Dynamics 365 Business Central, and Dynamics NAV 2017) PROFESSIONAL EXPERIENCE

Regional Payables Administrator, Unite the Union, UK, March 2025 - Present

• Input for payment all invoices submitted to the region after ensuring that they have been authorised and approved for payment

• Input dispute benefits payments, ensuring that benefit is appropriately applied

• Performing payment run and processing payments.

• Clarifying queries including any outstanding payments and ensuring budget/cost codes are properly applied in the purchase ledger.

• Process and administer credit card payments made by members.

• Ensure information for the Regional General Fund is properly recorded in the Unions systems

• Interrogate and amend membership information on the Stratum system where required.

• Process members expenses in the region, checking claims for compliance; seek relevant authorisation

• Make travel and accommodation arrangements

• Performing suppliers account statement reconciliations

• Assist with month-end and quarter-end activities Finance Officer - Account Payable, Action for Children, UK, Oct 2024 – Jan 2025

• Process invoices accurately in accounting system, verifying coding, approvals, and matching with purchase orders.

• Maintain vendor records and handle inquiries and discrepancies promptly.

• Performing suppliers account statement reconciliations

• Reviewing invoices, obtaining approvals and processing payments

• Performing payment run

• Assist with month-end and quarter-end activities including :

• End to end accounts payable including receiving, verifying, and entering invoices as per the required timeframe as well as prepare payments timely to avoid late fees / penalties

• Keeping track of all payments and invoices pending for payments and ensuring invoices are being paid according to the right term.

Key achievement: Helped clearing a backlog of invoices Vacation

Family visit in USA (Jun 2024 – Aug 2024)

Family visit in Canada (Jan 2024 – Jun 2024)

Account Payable Assistant – HM Treasury, UK 2022 – 2023 (Nov 2023 Career break)

• Process invoices accurately in accounting system, verifying coding, approvals, and matching with purchase orders.

• Maintain vendor records and handle inquiries and discrepancies promptly.

• Performing suppliers account statement reconciliations

• Reviewing invoices, obtaining approvals and processing payments

• Performing payment runs and process Ad Hoc payments.

• Assist with month-end and quarter-end activities including :

• End to end accounts payable including receiving, verifying, and entering invoices as per the required timeframe as well as prepare payments timely to avoid late fees / penalties

• Keeping track of all payments and invoices pending for payments and ensuring invoices are being paid according to the right term.

Key achievement: Training so many individuals in the forms of managers, colleagues and staff in the business on using the finance and procurement functions using our ORACLE finance application. Finance Officer – HM Treasury, United Kingdom 2015 - 2022

• Raise requisitions according to HMT Procurement rules/guidance

• Receipting of Purchase Orders by seeking approval from the Business

• Seek approval from budget holder for invoices that fit the criteria to be paid

• Instruct Invoice Queries to make payment within 1 working day of approval from budget holder.

• Run the 2 Invoice On Hold reports and merge together via a Vlookup,

• Procure goods/services for the business according to HMT Procurement rules/ guidance;

• Maintain accurate GPC records, review and code transactions ready for approval by AFM/FM within deadlines;

• GPC cardholder (Government Procurement Card).

Key achievement: Helping HM Treasury avoid making duplicate payment by conducting thorough investigation before making any payment.

Office Cashier Officer – Royal Court of Justice / Ministry of Justice, UK 2011 – 2015

• Performed the daily reconciliation

• Reconciled all the fees received from the Input clerks

• Performed the banking routine

• Banking - recorded payments and the values that had to be sent to the bank

• Produced the GBS banking spreadsheet and submitting the GBS banking spreadsheet

• Investigated all banking discrepancies ensuring they are brought to account correctly and the necessary paperwork supplied to Liberata to deadline

• Checked/Countersigned cashiers’ till balances when necessary

• Managed the various suspense and suspense deficiency records pro-actively ensuring all necessary supporting documentation is retained

• Running various reports,

Key achievement: Designing from scratch a spreadsheet that helped the team carrying out daily reconciliation in more effectively and efficiently fashion (the spreadsheet became a template). Cashiers officer – Ministry of Justice (Office of the Public Guardian), UK 2010 - 2011

• Prepared fee cheques for banking and returned unbankable (unidentified) items.

• Posted fee receipts to the relevant Sage account.

• Produced and despatched payable orders for refunds and payments.

• Matched payable orders to accompanying correspondence and enveloping for dispatch on day of production.

• Reviewed and dealt with out of date payable orders by the end of the 7th month following issue.

• Assisted the Cashiers Team Leader in reconciling the OPG bank account with the Sage ledger account.

Key achievement: I spotted a mistake that would have cost the organisation £40,000 (a cheque payment that we received from client, but was mistakenly accounted twice). Account Receivable Officer – OPG / Ministry of Justice, UK 2009 - 2010

• Inputted all new accounts onto the Sage System

• Checked the fee schedules and raised all EPA and LPA invoices (Using Casrec, Meris database, and Sage System)

• Maintained the unbankable spreadsheets (Unidentified cheques) and handled the Vote suspense account.

• Resolved queries received regarding fees.

• Investigated queries to trace payments received but allocated to the wrong client account or posted to the Vote Suspense Account

• Undertook other associated tasks (Journal, cancellation, remission, Bad debt - write off, transferring money from one account to another, adjustment…)

• Performed Month end duties

Key achievement: Helped the team move out of suspense account a very significant number of unidentified cheques (70%) and received a reward.

VOLUNTEER EXPERIENCE

I set up a charity (non-profit organisation) aimed at helping asylum seekers and refugees integrate into the society and become positive citizen.

• Helped asylum seekers and refugees learn English, get training, education and find a job.

• Helped refugee families to settle, helped their children with homework and other school assignments.

• Work in partnership with churches to offer refugees items such as clothes, shoes and food. EDUCATION

2009-2010 Birkbeck, University of London, MA in Modern French Studies 2004-2005 University of Salford, MSc in International Banking and Finance 2001-2004 Manchester Metropolitan University, BSc (Hons) Consumer Marketing 2:1 Professional Qualification

AAT Accounting Professional Qualification (Ongoing) REFERENCES

Available Upon Request

Contact this candidate