Executive Assistant Real Estate

KIARA K. CUMMINGS

***************@*****.*** Richton Park, IL 60471 708-***-**** Linkedin.Com/In/Kiara PROFILE SUMMARY

Detailed-oriented and self-motivated professional offering adept experience as a Paralegal and Executive Assistant to support the day-to-day administrative, and operational functions by working collaboratively with attorneys and executives. Equipped with a dedication to superior service and a track record of success in attaining customer satisfaction. Trustworthy, reliable, and hardworking; eager to undertake professional challenges and intensely committed to getting the job done to achieve favorable results. Excellent communicator with superior decision-making and problem-solving techniques; able to communicate effectively with clients. Highly effective leader now seeking Executive Assistant/Office Management Position in a challenging environment, contributing to the goals and objectives exemplifying value-added work. AREA OF EXPERTISE

Customer Service Leadership and Team Building Problem Solving Good Communication Skills Multi-tasking Quick Learner Time Management Calm Under Pressure Customer-oriented Motivated team player Active listening skills Decision Making Detail-Oriented Highly Organized Relationship Cultivation Planning and Execution Conflict Resolution Real Estate Law Estate Planning Law Foreclosure Law Bankruptcy Law Legal Research Legal Document Preparation Case Management Court Calendaring Legal Contracts & Agreements Abacus Next Clio LexisNexis MS Office Suite PACER e-Filing

PROFESSIONAL SKILLS

● Prepare documents, reports, and presentations for senior executives.

● Screen calls and emails and initiate actions to respond to or direct messages for senior executives.

● Produce accurate office files, updated spreadsheets, and crafted presentations to support senior executives and boost team productivity.

● Update senior executives on changing business needs by thoroughly documenting internal and client meetings.

● Handle logistics, agendas, and travel arrangements for frequent meetings and event planning for executive directors.

● Maintain phones, scheduled appointments, meetings, and conference calls, as well as arrange all travel plans.

● Maintain document filing retention and storage system with the highest regard for confidentiality, organization, and timely retrieval of documents.

● Office management, overseeing office supplies, and maintaining office equipment.

● Interact with all levels of office and field staff with integrity and professionalism.

● Analyzed information and evaluated results to choose the best solution and solve customer problems.

● Natural leader leading the team by paying attention, communicating, and repetitive presentations.

● Productive under stress maintaining a positive attitude. CAREER HISTORY

Executive Assistant Apr 2022 - Present

Pioneer Concepts/ DD Homes - Flossmoor IL

● Skilled in planning events, managing logistics, and supporting initiatives such as training sessions and community outreach programs.

● Interact with all levels of office and field staff with integrity and professionalism.

● Excellent written and verbal communication skills, with a focus on building professional relationships with internal teams, external stakeholders, and the public.

● Familiarity with public health policies, terminology, and regulations, ensuring compliance in administrative tasks.

● Proactive in anticipating needs, resolving challenges, and adapting to high-pressure situations with critical thinking and sound decision-making.

● Adept at handling sensitive information with the utmost discretion and maintaining confidentiality at all times. Paralegal 2017 - 2022

Consumer Legal GROUP - Orland Park, IL

● Handled all real estate matters ranging from complex and sophisticated commercial transactions to residential purchases, sales, and leases.

● Review mortgage documents, prepare closing statements with all adjustments, and prepare title insurance policies, schedule closings with the lender and all parties.

● Prepared all necessary transaction documentation to comply with company standards and governance guidelines.

● Reviewed real estate contracts and leases; prepared timeline summaries of key dates and provisions; maintained calendar and tracked pertinent deadlines.

● Provided support in the areas of Real Estate (Commercial and Residential), Estate Planning, Contracts, and Litigation.

● Interacted with clients, real estate agents, title companies, opposing counsel, and court officers via phone, email, Zoom, and face-to-face.

● Drafted, negotiated, and prepared legal agreements, contracts, correspondence, pleadings, exhibits, motions, judgments, court orders, inventories, and discovery.

● Managed client information; set up, organize, and maintain digital and paper files from opening to close.

● Reviewed contracts and obtained information from all parties involved including buyers, sellers, lenders, etc.

● Drafted retainer agreements and sent related mortgage information for consent.

● Entered deadlines into Clio (prior Abacus); calendar and monitor dates; monitor files from beginning to end.

● Ordered and reviewed title commitments and water and zoning surveys; clear title exceptions before closing.

● Contacted mortgage companies for approval from short sale lenders; request package from mortgage company; work with the client to gather all necessary documents including banking documents.

● Drafted Estate Planning documents including revocable living trusts, power of attorney for property, power of attorney for healthcare, funding instructions, certification of trust, trustee’s affidavit, etc. Obtain EIN numbers and insurance policies. Legal Assistant 2016 - 2017

Heyl Royster Volker & Allen - Chicago, IL

● Organized and maintained court documents, answered phones, and maintained client relationships with outstanding customer service.

● Assisted clients in understanding the process and keeping them informed, comfortable and calm.

● Scheduled appointments and court hearings updating both calendars and reserving a conference room for appointments.

● Accurately and timely prepare all necessary documents, including forms, correspondence, pleadings, and other materials as assigned, and drafting documents as required.

● Communicated directly with clients regarding their legal issues and forwarded accurate information.

● Kept cases organized by establishing and organizing files, monitoring calendars, meeting deadlines, documenting actions, and inputting information into the system.

● Aided Personal Injury attorneys in the discovery process.

● Drafted responses to interrogatories, requests for production and

● other discovery requests.

● Assess and prioritize competing demands to provide the highest quality of legal representation to clients. Legal Secretary 2014 - 2016

Deadra Woods Stokes & Associates - Matteson, IL

● Performed office tasks such as scanning, faxing, filing, and proofreading emails.

● Maintained filing system in paper and through our document management system.

● Worked closely with the attorney service to ensure all court documents are filed on time.

● Handled all court appointments, rescheduling, and cancellations.

● Scheduled appointments for clients, office meetings, and travel arrangements.

● Analyzed and organized the flow of work to ensure its expeditious processing.

● Drafted and edited correspondence, memoranda, pleadings, and other legal documents.

● Obtained signatures from attorneys for legal documents.

● Schedule and make appointments.

Business Administration

Jacksonville State University- Jacksonville, AL

Notary Public

Licensed Esthetician

Event Planner

References Available Upon Request

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