Executive Assistant Vice President

VALERIE MILLS

**************@*****.*** 678-***-**** linkedin.com/in/valerie-mills-141688265/

EXECUTIVE ASSISTANT

An accomplished administrative professional with a proven track record of delivering exceptional support to high- level executives, including 2 Vice Presidents, 10+ Managers, and more than 100 Sales Representatives. I excel in orchestrating complex schedules, coordinating comprehensive travel arrangements globally, and planning impactful events. As a skilled communicator with meticulous attention to detail, I leverage a diverse set of administrative technologies to enhance operational efficiency and navigate intricate challenges. My core competencies include Cross-Functional Collaboration, Confidential Information Management, and proficiency in Microsoft Suite, Power BI, Zoom, CRM, Google Suite, ADP, ERP Systems, Oracle, and SAP. Committed to driving success through effective administration and collaboration. WORK EXPERIENCE

PepsiCo, Hybrid / Sandy Spring July 2023 - Present Executive Assistant

Provided executive for support 1 Vice President, 1 Regional Manager and 5 Managers, in day-to-day operations and streamlined executive leadership's workflow by managing complex calendars and scheduling. Responsible for all travel both domestic and international to include lodging, entertainment, and transportation.

• Spearheaded event planning initiatives, successfully sourcing, and negotiating venues.

• Streamlined expense reporting process using Concur. Managed high-volume correspondence.

• Collaborated with HR to resolve termination of appeals.

• Researched competitors for a greater understanding of market dynamics and positioning the business for success. Gathered data on industry rivals, analyzing their strengths and weaknesses, and identified opportunities for differentiation.

• Coordinated and executed travel arrangements and itineraries for executives, ensuring seamless transitions and timely updates on itinerary changes during travel.

• Prepared and edited documents, presentation materials, and online resources, supporting executive decision-making and strategic initiatives.

• Organized and facilitated virtual meetings using platforms such as Microsoft Teams and Zoom, ensuring effective communication and follow-up on action items.

• Managed confidential information, fostering trust and maintaining integrity of sensitive business matters.

• Led specialized projects from conception to completion and managed changing priorities in fast-paced environments.

Tempur + Sealy Inc., Remote with travel September 1998 - July 2023 Executive Assistant

Provided high-level administrative support for 1 Vice President, 9 Managers and 100 Representatives and executive leadership, managing complex calendars and scheduling to ensure alignment with organizational priorities. Coordinated international and domestic travel to include lodging, entertainment and transportation.

• Event Planning, including sourcing and negotiating locations.

• Create Expense reports using Concur, for VP and the Division.

• Research competitors and create reports as needed.

• Partnered with Sales Op to help ensure smooth processes for Sales Representatives and Customers.

• Partnered with Human Resources, setting up interviews and onboarding Sales Representative.

• Volunteered to help with special projects of varying degrees of complexity.

• Wrote and enforced administrative procedure plans to reduce errors and prevent process delays.

• Coded invoices for payment using Basware.

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