Administrative Assistant Executive
Resume:
Maria Magallanes
*** *********** ****, ******, ** • ********@*****.***
Executive Administrative Assistant
An experienced Executive Administrative Assistant with a loyal and demonstrated history of working in the financial services industry. Skilled in calendar management, travel coordination and expense reconciliation. Possesses strong interpersonal and professional skills, with a focus on supporting senior management and facilitating efficient team operations. Effective communication skills with an enthusiastic response to collaborate and participate in team efforts to execute company goals.
Work Experience – JPMorgan Chase, Chicago, IL – February 1986 – June 2024
Executive Administrative Assistant
Managed RSVP updates to our Markets’ Events via internal Workstation Database.
Worked with Know Your Client (KYC) Process with Private Bank.
Maintained various Advisors’ calendars, travel and expenses.
Handled all administrative tasks for Managing Directors and the Private Bank Team.
Senior Executive Assistant
Managed extensive calendar scheduling, travel and expenses for Senior Vice President.
Organized department meetings and events, including room reservations and catering.
Assisted internal and external clients in an efficient and professional manner.
Frequent contact with higher management involving sensitive information.
Consolidated Departments’ Quality Assurance Program (QAP) into presentations for monthly meetings.
Division Assistant for Corporate Events
Responsible for events’ guest lists and tracking on database.
Created mass invitation and RSVP lists for all corporate functions.
Supervised temporary staff hired during major events.
Assisted on-site at events as a Hostess/Greeter to receive guests in a welcoming and proper manner.
Assisted the Executive Dining and Reception desk handling dining reservations for senior management and greeting them with a professional and personable demeanor.
Education
Associates Degree in Applied Science
Olive Harvey Junior College, Chicago, IL
Skills
Bilingual – English/Spanish, calendar management, client relationship and data base management, event planning, travel and expense management, interpersonal skills
Microsoft Outlook, Word, Excel, PowerPoint, Concur, Teams, and SharePoint
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