Project Manager Assistant

CAREER SUMMARY

Accomplished Manager in several areas including Production, Purchasing, Warehouse, Inventory, Administrator, Office, Analyst and Sales. With over 40 years experience in a wide variety of professional positions. I have used several ERP systems including the following: Omega, Dynamics 365, Syteline, Microsoft Dynamics, Plex Online, QuickBooks, JDEdwards, AS400 and SAP. Currently working as Assistant Project Manager with the responsibilities of coordinating planning purchases of needed items, including RFI, RFP and RFQ for a well-established global company within the Oil and Gas Industry. Responsible for all facets of business. Including purchasing, collections, cash flow, administration, HR, and vendor relations. Wide range of previous positions in home-building, fabrication, metals, oil & gas services, and packaged foods.

WORK EXPERIENCE

Project Manager National Oilwell Varco Conroe, Texas March 2020 to October 2024

Coordinate with company clients on promoting and competing on winning bids to gain their business.

Coordinate with Facility Director and other Department Managers, on daily scheduling, operations, purchasing, vendor relations, and sales.

Using Omega and D-365, all RFQ’s are entered and purchase orders are submitted to the approved vendors to meet the time that’s required for assembly.

Example responsibilities include:

•Handle a variety of accounting tasks including maintaining data in Omega such as quotes, sales orders, shipping, sales invoices, purchase orders, vendor bills and expense report

•Prepare sales orders to our clients

•Analyzing all RFQ’s and compared for the lowest price to create a purchase order.

•Submit requisitions to the planner to process purchase orders to the approved vendors meet the time line that’s required for assembly.

•Coordinate receiving of merchandise and compare to pack list; explain any back orders from the vendor.

•Collect all COC’s and COO’s for the delivered items.

•Communicate with Trade Compliance for HS / ECCN Coding if COO and COC doesn’t have the information readily available

•Gather all documents, scanned and save to electronic folder for easy access for review

•Receive invoices from vendors and match them with pack list to submit to accounts payable

Part Sales Manager AutoZone Houston, Texas November 2018 to May 2020

Involved in all areas of business. Coordinate with District Manager and Store Manager on daily scheduling, operations, cash management, vendor relations, and sales.

•Route/Commercial driver for deliveries to other stores and to commercial accounts

•Handle a variety of managerial tasks including cycle counts, investigate adjustments, maintaining store front, data in quotes, sales orders, shipping advices, sales invoices, purchase orders, vendor bills and expense reports.

•Prepare team on targets and KPI reports

•Prepare quotes and coordinate new orders with customers

•Visit future potential customers and the pros of dealing with AutoZone to increase their discounts based on volume purchasing and payment plan

•Setup new commercial accounts information on AutoZone portal

Inventory Analyst AccounTemps Temporary Staffing Houston, Texas February 2019 to April 2019

Using SharePoint and Microsoft Dynamics ERP system I was responsible for or involved in all areas of inventory.

Example responsibilities include:

•Coordinate with seventeen warehouses throughout the USA on daily scheduling, operations, purchasing

•Handle a variety of Inventory tasks including maintaining data in MS Dynamics such as quotes, sales orders, shipping advices, sales invoices, purchase orders, vendor bills and expense reports

•Maintain inventory levels and rotation of lots including pre-expired products for FIFO (First In, First Out)

Office Manager MMR Inc. Houston, Texas February 2018 to September 2018

Using QuickBooks ERP system I was responsible for or involved in all areas of business. Coordinate with Owner, Vice-president, Production Manager, and Finance Manager on daily scheduling, operations, purchasing, payroll, cash management, factoring, vendor relations, and sales. Example responsibilities include:

•Handle a variety of accounting tasks including maintaining data in QuickBooks such as quotes, sales orders, shipping advices, sales invoices, purchase orders, vendor bills and expense reports.

•Prepare quotes and coordinate new orders with customers

•Gather quotes from vendors, decide on preferred vendors, and prepare Purchase Orders

•Coordinate receiving and shipping of goods

•Manage weekly cashflow and financing needs including scheduling factoring

•Prepare weekly payroll pay runs (ADP) and validate required tax reports and payments

•Prepare year-end payroll returns, W-2s, 1099s, and other tax related matters*

•Coordinate with CPAs to submit all required tax data for filing Owner’s tax return (1120S)

Purchasing Agent Allied Alloys Houston, Texas June 2016 to February 2018

Using Plex Online ERP system I was responsible for procurement of IT hardware peripheral equipment, smartphones with accessories, heavy machinery and other items for sales inventory. Administered Purchasing activities and monitored vendor payments. Specific tasks included:

•Working with new and existing suppliers in negotiating pricing, delivery, and payment terms

•Receive shipping documents and confirm accuracy of vendor bills and approve for payment

•Reconcile internal ledgers with vendor statements and confirm outstanding balances

•Reviewing all activities to ensure accurate data, utilization of discounts, timely delivery, and ensure quality of received goods

Procurement Agent Conkor International Houston, Texas July 2014 to February 2016

Using QuickBooks ERP System I was responsible for a variety of purchasing and payables activities including IT hardware peripheral equipment, materials sourcing, warehousing, shipping and receiving, inspection, documentation, and certification. Specific duties included:

•Document management and control, filing, electronic storage, etc.

•Manage documents for Quality Management System (ISO 9001)

•Identify and procure client materials in existing and new supply chains

•Short-list suppliers and prepare specification documents for contracts requiring competitive bids (Requests for Quotes, Proposals, Expressions of Interest, etc.)

Coordinate shipping, receiving, and warehousing, Managing logistics for small and large

•Handle QuickBooks set-up to ensure proper inventory control tasks

Purchasing/Warehouse Manager Lubchem Spring, Texas July 2011 to May 2014

Using QuickBooks ERP System, I managed full scope of procurement and delivery of raw materials. Worked with senior Management to implement quality and process improvements. Handled Supply Chain Management including identification of key sources, negotiating pricing and terms, and establishing required logistics. Other duties included:

•Supervising shipping and receiving to ensure accurate deliveries and quality of goods received

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