Executive Assistant Personal

Julie L. Armstrong

713-***-**** ***************@*****.*** https://www.linkedin.com/in/julialarmstrong Resourceful and self-directed Executive Assistant supporting C-Suite Executives in fast-paced environments by anticipating challenges and being proactive with solutions. Seamless management of executive calendars, complex travel arrangements, projects, and deadlines. Effective at building alliances with internal and external colleagues. Strong ability to use judgment and diplomacy while upholding confidentiality in business matters. Executive Administrative Management Project Management Event Management Travel Arrangements Expense Reports Calendar Management SAP New Hire On-Boarding Human Resources Professional Overview

High Net Worth Wealthy Individual (Confidential), Personal Assistant, Houston, TX 2024

• Managed home staff and maintenance for three homes, Texas, New York, and Massachusetts.

• Maintained extensive vendor lists for the homes including art and jewelry inventory.

• Booked commercial and private travel and prepared travel itineraries and Visas. Boxer Property, Executive Assistant to Chairman and CEO, Personal Assistant to Family Member, Houston, TX 2019 - 2024

• Implemented systems, policies, procedures, aiding in the management of daily operations to CEO’s office.

• Managed competing priorities and privy to highly sensitive and confidential details.

• Business acumen, diplomacy and professional presence dealing with calendar, meetings, and company Events, YPO, Holiday party, Phi Delta golf event and domestic and international trips.

• Coordinated travel and processed credit cards for executive and family.

• Managed home staff. Communicated with Pilots (private air travel) and Captain and crew (boat) coordinating schedule and travel documents.

CenterPoint Energy, Assistant to CTO and Director IT CISO, Contractor, Houston, TX 2018 - 2019

• Conserved executive's time with calendar, travel, and expense management.

• Communication and coordination of employee meetings, town halls and vendor meetings.

• On boarding of employees and contractors and maintenance of confidential employee records.

• SAP management of invoices and time reporting, Etools, BuyRight, ART and HR functions. Avalon Place, Project Manager/Personal Assistant, Houston, TX 2017 - 2018

• Managed multi-home renovation projects dealing with vendors, contractors, reviewed bids and monitored budget to prepare home to go to market.

• Managed home staff, maintenance, and sale of multiple cars. Organized, staged/decorated home, banking and personal errands.

Just Energy, Executive Assistant to CEO's and CFO, Houston, TX 2016 - 2017

• Delivered high-quality executive administrative support to C-suite, managed three calendars and extensive domestic/international travel coordination.

• Monitored schedules, anticipated obstacles, and response to constant change by proactively resolving conflicts.

• Leveraged business network to expedite passport, visa, wine acquisitions and organized Employee event at iPic. AIG, Senior Executive Assistant to Executive Vice President Human Resources, Houston, TX 2014 - 2016

• Maintained executive calendar, document and recall of business Intel and meetings.

• Anticipated and addressed potential calendar and office issues with resolution.

• Consulted with senior executive leaders and external business partners.

• Notified Executive of upcoming project deadlines and needed deliverables compiling relevant data. for meetings, conferences, and presentations.

• Coordinated employee team building event and intricate travel arrangements and expense reports. Technical Skills/Professional Affiliations

SAP management of invoices and time reporting Etools, BuyRight and HR functions, SharePoint

SunGard Business Continuity (Disaster Recovery)

MS Suite, Outlook, MS Word, MS PowerPoint, MS Excel Lotus Notes, Concur, American Express travel booking tool, iExpense, FastCard Membership Committee - The Downtown Club, Honoree/Speaker, Arthritis Foundation, 2001 Executive Committee Member, Stehlin Foundation, Houston Aero Charities Ways & Means; Treasurer; Director-At-Large; Philanthropy, Executive Women International Board Steering Committee, State University of New York (SUNY)/Oswego Scholarship Program & Energy Conference

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