Executive Assistant C-Suite

Sylvia Torres-Greene

Kansas City, Missouri 816-***-**** ******************@*****.***

Professional Summary

Resourceful and proactive Executive Assistant with over 10 years of experience supporting C-suite executives and boards of directors. Adept at multitasking, event coordination, and time management with a strong work ethic. Proven ability to streamline administrative processes, maintain confidentiality, and enhance executive productivity. Skilled in vendor relations, compliance support, and board management. Key Skills & Competencies

• Executive & C-Suite Support – Calendar and email management, meeting coordination, travel arrangements

• Administrative Expertise – Expense reporting, office management, document preparation

• Board & Compliance Support – Board meeting coordination, minute-taking, compliance documentation

• Event Coordination – Planning board meetings, fundraisers, corporate events

• Technology & Software – Microsoft Office Suite, SharePoint, Boardable, Board Effect, Raiser’s Edge

• Communication & Leadership – Excellent written and verbal communication, team support, volunteer management

Professional Experience

Center for the Developmentally Disabled

Executive Assistant to CEO (January 2024 – Present)

• Provide administrative support to the CEO, C-suite officers, and Board of Directors.

• Manage executive calendars, schedule meetings, arrange travel, and prepare expense reports.

• Prepare and attend all Board and committee meetings, take minutes, and maintain Board of Directors portal.

• Support Chief Programming Officer with nursing and community living services coordination.

• Assist Compliance department with audits and regulatory requirements. Vibrant Health

Executive Assistant to President & CEO (February 2023 – January 2024)

• Coordinated CEO and Board of Directors’ calendars, meetings, and events.

• Managed Board Effect software for board-related documentation.

• Executed annual board meetings, strategic planning events, and educational programs.

• Maintained CEO and Board’s filing systems for contracts, leases, and compliance documents. Ability KC

Administrative Coordinator / Senior Executive Assistant (February 2022 – September 2022)

• Provided administrative support to CEO and senior leadership.

• Organized board meetings, transcribed minutes, and maintained Boardable software.

• Assisted with capital campaign planning, working with architects and contractors.

• Coordinated fundraising and corporate events.

Eitas – Developmental Disabilities Services of Jackson County Senior Executive Assistant (September 2017 – February 2022)

• Managed executive schedules, board communications, and public meeting documentation.

• Organized large-scale events, including Annual Awards Dinner (700+ guests).

• Supervised administrative staff and managed records for compliance and funding. Kansas City University of Medicine and Biosciences Administrative Assistant, Academic Affairs (November 2016 – September 2017)

• Supported faculty development and student services.

• Coordinated graduation ceremonies and special events. Children’s Mercy Hospital

Office Manager / Executive Assistant, Spiritual Services (December 2008 – November 2016)

• Managed administrative operations for the Spiritual Services department.

• Coordinated chaplain schedules, events, and donor relations.

• Supervised volunteers and assisted with financial assistance programs. Administrative Assistant III, Section of Ophthalmology (January 2000 – December 2008)

• Provided executive support to Section Chief and physicians.

• Managed physician call schedules, resident rotations, and transcription services. Volunteer Work

• Children’s Mercy Annual Big Slick Fundraiser

• Annual Lobster Fest Fundraiser for CMH Cancer Center

• Ronald McDonald House – Kansas City

References

Available upon request.

Contact this candidate