Accounts Payable Process Improvement
Resume:
Carlos H. Carvajal, CPA
********@*****.*** 817-***-**** or 817-***-**** www.linkedin.com/in/chcarvaj-cpa
Rockwall, TX 75087
Director / Controller
Strategic Leader, Results Oriented, Internal Controls Compliance, Policies and Procedures Management, Variance Analysis, Budget Preparation, Accounts Payable, and Billing Management.
I have managed and directed all aspects of the full accounting cycle for over 15 years. My progressive exposure to small and major market players gives me the competitive advantage to apply industry best practices while working on challenging tasks. I have a fantastic strategic focus on procedure implementation, team development, effective leadership, and a proven track record of accurate and timely financial statement generation.
Areas of Expertise
Solid leadership presence.
Exceptional at variance analysis.
Communicating accounting concepts to non-accounting people.
Process improvement mindset.
SOX Controls Compliance.
Budget and Forecast Preparation.
Excel advanced level.
External and internal audits.
Employee development.
Blackline GL reconciliations.
Inventory costing and valuation.
The systems used are PDI, IQMS, Great Plain Dynamics, Microsoft AX, JD Edwards, SAP, QuickBooks, Essbase, Blackline, and Finnegan’s.
Selected Accomplishments
Cost Alignment—Reduced the cost of raw material purchases by reducing scrap production from 16% to 5%. This directly impacted the bottom line, as better material handling and lower material waste resulted.
Process Improvement – Normalized the month-end close process by bringing it from 20 days to 7 in a four-month period. The result was timely reporting of operating results and saving 40-man hours monthly.
Process Improvement—We streamlined the truck-loading times to two hours per truck. This resulted in efficient storage, staging, and loading of products for shipment to customers and prevented the shipping of the wrong product.
M&A – Documented and assisted the corporate VP Controller in preparing and classifying acquisitions (Equity or Asset Purchase). Participated in the due diligence process by requesting and reviewing the entity's financial and operating data during the acquisition. Also, prepare the final journal entry based on third-party asset valuation to record the acquisition.
Career Summary
S&H - Senior Consultant, Dallas, TX – May 2024 to present (VIP merged to S&H).
VIP – Senior Consultant, Dallas, TX – July 2023 to May 2024.
VIP - Consulting contract projects, Dallas, TX – November 2022 to July 2023.
AIM – Controller, Dallas, TX – September 2021 to September 2022.
VIP - Consulting contract projects, Dallas, TX – May 2021 – September 2021.
VP Internal Controls Mine Operation, Pillar income, Dallas, TX, 2019 to 2021.
Controller, Chowbotics, Inc. Robotics Food Service, Dallas, TX, 2018 – 2019.
Director Wholesale Accounting, Sunoco LP, Bulk Fuel Distributor, Dallas, TX, 2015-2018.
Regional Accounting Manager, Rockwater Energy Solutions, Oil & Gas Extraction Services, Houston, TX, 2012-2015.
Plant Controller, Owens Corning, Insulation Manufacturer, Fairburn, GA, 2011-2012.
Plant Controller, Georgia-Pacific Wood Products LLC, Plywood Manufacturer, Warm Spring, GA, 2006-2011.
Accounting Manager, Enduris Extrusions (formerly The Outdoor Advantage), Vinyl Fence Manufacturer in Jacksonville, FL, 2000 to 2006.
Carlos H. Carvajal, CPA
********@*****.*** 817-***-**** or 817-***-**** www.linkedin.com/in/chcarvaj-cpa
Rockwall, TX 75087
Education and Certifications
CPA - Active license state of Georgia – License #CPA034292 expiration date 12/31/2025.
CPA - Active license state of Texas – License ID: 116001 expiration date 12/31/2025.
Master of Science Accounting – Western Governors University, Texas.
Bachelor of Accounting (BA) – Florida International University, Florida.
Bachelor Business Administration (BA) – Universidad Santiago de Cali, Cali – Colombia.
Professional Experience
VIP / S&H
Consultant – Contract Projects 11/2022 – Present
Document recurring and nonrecurring activities executed by the Cost Accounting during the month-end close process for the cost of goods manufactured, cost of goods sold, and FG inventory valuation.
Document the process to close completed production projects and record the related cost to COGS.
Document the process to record raw material usage costs.
Assist with cost month-end close.
Assist with the balance sheet accounts reconciliations and add an instructions tab to each reconciliation file.
AIM Association Insurance Management – Insurance Broker
Controller 9/2021 – 9/2022
Manage full accounting cycle – AP, AR, cash, Fixed assets, month-end close, and financial statements preparation.
Supervise AP manager and coordinate internal controls as a gatekeeper of the cash outflow.
Work with the insurance management team to record revenue from written policies.
Clean up balance sheet accounts.
Prepare an annual operating budget.
Coordinate with an outside tax CPA firm to file taxes (Surplus Line Tax) for each state where AIM does business.
Do trend analysis for P&L and Balance Sheet accounts to provide variance analysis actual vs. budget, actual vs. actual prior period, and actual vs. actual same period the prior year.
VIP
Consultant – Contract Project 5/2021 – 9/2021
Project at St Philips School and Community Center:
Help with some CFO functions to temporarily fill in for the departing CFO until a replacement was placed.
Continue the month-end close process for May, June fiscal year end, July, and August.
Reconcile GL key accounts for year-end clean: bank accounts, prepaid expenses, investment accounts, fixed assets roll-forward, accruals, and intercompany accounts.
Trend flux analysis on actual before actual current I/S and B/S balance sheet accounts.
Help streamline current procedures and document month and year-end processes.
Carlos H. Carvajal, CPA
********@*****.*** 817-***-**** or 817-***-**** www.linkedin.com/in/chcarvaj-cpa
Rockwall, TX 75087
Pillar Income
VP Internal Controls Mine Operations 3/2019 – 3/2021
Provide the local Argentinian team with accounting guidance on US GAAP compliance and conversion.
Align internal controls with existing policies and procedures.
Set up monthly unaudited financial reporting for the USA investor.
Provide monthly trend flux analysis on actual before actual current expenses and balance sheet accounts.
Review and submit for approval all AP cash funding requests to the President.
Prepare cash outlook needs in conjunction with the accounting supervisor.
Support the local accounting manager on the month-end close process.
Support the local team in updating and/or writing up policies and procedures and compliance.
Support the President of Operations with any data needs.
Manage daily cash and schedule payments to vendors.
Chowbotics, Inc. – Manufacture Robotic Food Dispenser
Controller 8/2018 – 3/2019
Setting all accounting functions for this start-up company.
Work with the vending food manager to calculate food costs.
Work with the operations manager and manufacturing director to capture the manufacturing cost of the Salad robot at the China facility.
Oversee a third-party bookkeeping service company invoicing, AP, cash applications, and payroll.
Manage the complete month-end close process.
Provide COO flux analysis on actual before the actual current, actual current to forecast.
Generate unaudited financial statements for lenders’ review and compliance.
Write up policies and procedures and direct implementation and compliance.
Sunoco LP – Fuel Distributor
Director of Wholesale Accounting 2015 to 2018
Managed and led the accounting staff of 2 direct reports - Accounting Managers and 25 indirect reports. Provided sound leadership and motivated employees to turn their jobs into careers to develop future leaders in the accounting group. This continues to keep employee turnover low.
Oversaw all phases of the month-end, quarter, and year-end close. Ensured timely completion of financial statements for operations management use and external reporting group.
Lead preparation of variance explanations on Balance Sheets and Income Statements to achieve clean and free-of-material error.
Developed variance analysis reports with accounting and operations managers in alignment with operation needs. This resulted in timely providing information to the operations management team so that they could make data-driven decisions.
Led the GL team to maintain 100% reconciliation status of balance sheet accounts monthly. Co-led corporate initiative to implement Blackline as a reconciliation tool for GL accounts. Also, incorporated month-end close tasks in Blackline to sustain the six-day close process.
Coordinated preparation of PBCs to ensure timely completion of internal and external audits.
Carlos H. Carvajal, CPA
********@*****.*** 817-***-**** or 817-***-**** www.linkedin.com/in/chcarvaj-cpa
Rockwall, TX 75087
Oversaw compliance with SOX internal controls and ensured remediation of internal controls fails. This provided a reduction in deficiencies. Also, participated in the new SOX internal controls implementation for ASC 606 – Revenue Recognition.
Reviewed/Approved monthly inventory LIFO valuation and quarterly LMC adjustments. This provided assurance of error detection and accuracy on COGS calculation.
Oversaw adherence to US GAAP by continuously updating the new guidance and communicating with the VP Controller and external auditors.
Team up with the tax group to ensure compliance with local, state, and federal fuel tax regulations.
Reviewed and approved accounting procedures for VP Controller sign-off. These procedures became living documents and training tools for new hires.
Coordinated preparation of accounting technical memos as needed for audit files.
Oversaw and prepared purchase accounting entries and supporting schedules. Participated in due diligence related to new acquisitions.
Lead the annual long-lived asset and intangible impairment analysis.
Rockwater Energy Solutions -Service Provider Oil & Gas Companies
Regional Accounting Manager. 2012 to 2015
Managed all month-end close processes for three companies under the Rockwater umbrella. This led to the reduction of the closing process from 20 days to 7 working days.
Lead accounting team of one Senior Accountant Supervisor and two Senior Accountants. With this team, we implemented formal accounting policies and procedures.
Review AP posting packages and tie checks to invoices paid. Then, the treasury team will submit them to the Controller for approval and release them.
Provide guidance and leadership to the AP manager on all aspects of the AP process.
Perform Income Statements variance analysis: actual to budget, actual to prior actual, quarter over quarter, year over year.
Point of contact for external audit requirements. Prepared PBCs and analyses as requested by the auditors.
Point of contact for external audit requirements. Prepared PBCs and analyses as requested by the auditors.
Prepare inter-company accounts reconciliations and balancing adjustments.
Owens Corning – ISB – Manufacturer Insulation Industrial and Residential.
Plant Controller – Fairburn Plant (GA) 2011 to 2012
Managed one office employee (purchasing clerk) and one union storeroom Supervisor.
Prepared plant weekly P&L forecast for plant manager approval.
Oversaw the full month-end close process and coordinated with data Stewart research of SAP calculated cost of goods manufactured (compared to the BOM recipes, labor and packaging cost per unit produced), cost of goods sold, physical inventory count variance.
Reviewed the annual composition of BOMs with plant engineers.
Worked with other plant controllers to prepare the annual plant budget.
Carlos H. Carvajal, CPA
********@*****.*** 817-***-**** or 817-***-**** www.linkedin.com/in/chcarvaj-cpa
Rockwall, TX 75087
Georgia-Pacific Wood Products LLC – Plywood Manufacturer
Controller – Warm Springs Plywood Mill (GA) 2006 to 2011
Managed three staff accountants: AP/ Receptionist, Shipments reconciliation clerk, and Senior Accountant.
Oversee, review, and approve AP invoice postings.
Prepared plant weekly P&L forecast for plant manager approval.
Oversaw the full month-end close process, including calculating the cost of goods manufactured, cost of goods sold, and physical inventory count variance research. The cost was based on WAC.
Prepare for Plant Manager and Area Manager variance analysis to forecast and week-over-week actual variance week-over-week.
Developed a report containing the Plant KPIs for operation management review and drive production targets.
Prepared top-level variance reports for the Regional Accounting Manager and FP&A team.
Despite the company being privately held, oversaw internal control compliance. These were kept from the SOX controls when the company was publicly traded.
Upon request from the Regional Accounting Manager, helped train new Plant Controllers.
Oversaw the plant security house and safeguarded plant assets, including finished goods inventory, i.e., Plywood.
Enduris Extrusions, Inc. – Vinyl Fence Manufacturer
Accounting Manager – Jacksonville Plant (FL) 1999 to 2006
Managed two employees: AP/ AR / Receptionist and accounting clerk.
Review AP posting packages and tie checks to invoices paid. Then, it will be submitted to the President for approval and released to vendors.
Prepared plant weekly P&L forecast for plant manager approval.
Oversaw the complete month-end close process, including calculating the cost of goods manufactured, cost of goods sold, and physical inventory count variance research. The cost was based on WAC.
Participated in implementing a new ERP (IQMS) for the manufacturing process.
Contact this candidate