Purchasing Agent Contract Administrator
Resume:
Cindy S. Martin
Plainfield, IN 46168
*******@*****.***
Education: Pittsburg State University, Pittsburg, Kansas
January 1997 to May 1999
B.S. in Biology, minor in Physical Science, Environmental Management emphasis
University of Kansas, Lawrence, Kansas
January 1996 to December 1996
Environmental Studies
Dodge City Community College, Dodge City, Kansas
August 1994 to December 1995
Associate of Arts degree, Journalism emphasis
Work Experience:
Purchasing Agent GS-1105-09
August 2019 to present
USDA/Rural Development/Procurement Management Branch/National Office
Contract administrator of awarded contracts
oConduct negotiations for competitive and noncompetitive procurements with government and outside entities.
oPrepare and issue solicitation documents selecting appropriate clauses, ensuring clear and complete specifications.
oReview statements of work to ensure they adequately describe requirements.
oNegotiate with vendors to acquire products or services or to address technical requirements, cost/pricing, or other terms and conditions.
oMonitor contract performance for compliance with performance standards, applicable laws, delivery schedules, payment provisions, inspections, progress reports, and other requirements stated in the contract.
oResearch marketing conditions and identify supplies and services to be acquired by the contract.
oPerform price analysis to ensure that the lowest price is fair and reasonable by reviewing historical prices, similar products and and create an IGCE if the acquisition exceeds the SAT.
oClose out contract upon completion. Resolution of all conflicts, and final disposition of payment and obtain adequate release of Claims documents, assure delivery, inspection and acceptance of contractual end items and that all administrative and reporting actions have been resolved before recommending final closeout of the contract.
oUtilize electronic systems for contract writing, contract management, contract reporting, financial management, and final contract files upload.
oInterpret laws, rules, regulations and procedures pertaining to financial functions and how they relate to the FAR using Financial Management Modernization Initiative (FMMI),.
oReview obligations, commitments and expenditures to ensure they are reconciled timely.
Government Purchase Cardholder (GPC)
oWeekly reconciliation of purchase card bank statement.
oUpload documents as required in US BANK AXOL system.
oFollow outlined procedures per the CCSC Purchase Card Guidance, 2018-H RD Instructional Guide.
oVerify the requested funds are a bona fide need for the fiscal year per USC 31, Section 1502 (a) using the respective AD700 or 1955-62 request forms.
Achieve Fiscal Year End purchasing and budgetary obligations
PMO RD 2022 Annual award winner for achieving small business goals.
Purchasing Agent GS-1105-09
August 2015 to 2019
USDA/Rural Development, State of Indiana Direct Report
Chief administrator of fiscal year blanket purchase agreements for Single Family Housing and Multi-family Housing appraisals and legal services to include other contractual needs
oObligate and approve program loan cost expenses
oPerform cost/price analysis on change order proposals and analysis of delivery requirements
oResearch marketing conditions
oLiaise with Indiana architect to create SOW for matters such as sewage, drainage issues at Multi-Family and Single Family Housing properties.
o Liaise with PLCE Coordinator to provide protective advances for Multi-Family and Single Family Housing properties.
Contract administrator on awarded contracts
oConduct negotiations for competitive and noncompetitive procurements with government and outside entities.
oPrepare and issue solicitation documents selecting appropriate clauses, ensuring clear and complete specifications.
oReview statements of work to ensure they adequately describe requirements.
oNegotiate with vendors to acquire products or services or to address technical requirements, cost/pricing, or other terms and conditions.
oMonitor contract performance for compliance with performance standards, applicable laws, delivery schedules, payment provisions, inspections, progress reports, and other requirements stated in the contract.
oResearch marketing conditions and identify supplies and services to be acquired by the contract.
oPerform price analysis to ensure that the lowest price is fair and reasonable by reviewing historical prices, similar products and IGCE if the acquisition exceeds the SAT.
oClose out contract upon completion, resolution of all conflicts, and final disposition of payment and obtain adequate release of Claims documents, assure delivery, inspection and acceptance of contractual end items and that all administrative and reporting actions have been resolved before recommending final closeout of the contract.
oUtilize electronic systems for contract writing, contract management, contract reporting, financial management.
oUse of FMMI financial system to create purchase orders,approve purchase orders, generate and create vendor invoices.
oI have had the authority to approve FMMI FI and LIV documents.
oI interpret laws, rules, regulations and procedures pertaining to financial functions and how they relate to the FAR using Financial Management Modernization Initiative (FMMI), I review all obligations, commitments and expenditures to ensure they are reconciled timely.
Program Coordinator for the government purchase card program for the State of Indiana
oSubmit quarterly review of government credit card to National Office
oReport cases of fraud and prepares unauthorized credit card purchase report.
Chief liaison with GSA & Space Management Branch regarding RD leasing matters.
oEstablish and monitor records of leased space as well as renewal schedules for state of Indiana.
oAdvisor for monthly State Administrative Council (SAC) meetings to discuss space, security and leasing issues
oSole point of contact for State of Indiana leasing calls
oCoordinate moves and renovations in leased offices with property management companies that includes adherence to budget requirements.
oLiaise with property management to ensure services such as mowing, landscape maintenance, snow removal, janitorial needs, meet requirements set forth in leasing documents.
Sole purchasing support for all seven RD field offices and State Office of Indiana
oProcure supplies and services to meet the purchase, rental, or lease needs
oPurchase various equipment, supplies, and services through the use of a purchase card
oUtilize a variety of automated systems to enter, update, revise, sort, and calculate data
oPerform different ordering, reporting procedures, and purchasing methods
oIdentify needs or problems and determine corrective action
oInterpret federal and agency acquisition regulations to identify possible sources and other pertinent information related to purchases under the micro purchase threshold
oCoordinate with the State Budget Analyst to make sure the correct BOC and accounting codes are used to reconcile purchase on my government purchase card.
Midwest Regionalization Team Member
oKey participant in meetings with team leads
oImplement guidelines established in the Service Level Agreement
oEnsure budgetary requirement adherence.
Achieve Fiscal Year End purchasing and budgetary obligations
Manage allocation of funds within program and administrative areas to monitor authorized spending levels
Research Support Assistant, Basic and Translational Science Research
January 2014 to August 2015
Indiana University, Purdue University Indianapolis
Create monthly Basic Science personnel account reports
oContract and grant accounts
oStart-up accounts
Sole administrative support to facilitate research seminars, lab meetings and meetings of the research faculty
Primary contact for all Basic Science personnel’s travel reimbursements and disbursement vouchers
Direct lab and office supply purchases along with capital asset and regular equipment
Implement annual inspection and inventory of Research space and equipment inventories, to include those of the research faculty and laboratories.
Administrative Assistant/ Editorial Coordinator
August 2006 to June 2013
University of Kansas Medical Center, Kansas City, KS
Reed Elsevier, Amsterdam, Netherlands
Primary lead in daily updating of ACCESS manuscript tracking database
Prepare quarterly Pharmacology International newsletter using InDesign
Lead the daily submission, editing and review process of manuscripts to Biochemical Pharmacology and Pharmacology and Therapeutics online journals
Reconcile Accounts payable monthly
Grants reconciliation on quarterly basis
Monitor expense reports to maintain cost-effective outcomes
Generate monthly reports to monitor impact factor of journals
Coordinate conferences and meetings registration arrangements to include domestic and international travel
Direct annual office equipment inventory
Administrative liaison for internal and external personnel
Experience: Honorably discharged USAF veteran, ISO 9001:2008 certified, Bilingual English/ Spanish, Proficient with AXOL, CPAIS, CPARS, FMMI, FPDS, IAS, LRAT, software; USDA Rural Development warranted to $150k.
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