Legal Secretary Data Entry
Resume:
TERRI R. PARAFINA
Pittsburg, CA 94565
Phone: 925-***-****
Email: *********@*****.***
EXPERIENCE
Pottery Barn, Walnut Creek, CA 09/2024- 01/2025
Sales Associate/Stocker (Part Time/Seasonal)
Assisted in Stock Room
Assisted other Sales Associates
Organize/clean Stock Room
Open boxes for all the delivered merchandise
Pull merchandise for pick-up delivery
Pull merchandise for online purchases
Stoneman Village, Pittsburg, CA 5/2023 - 11/2023
Secretary (contract/part-time)
Assisted Administrator with senior affordable housing matters
Took notes and prepared minutes for Management and Finance, Project Services and Board Meetings
Submitted work order request to Maintenance Department and prepared monthly EBT/payments for residence
Prepared and delivered monthly newsletter
Performed various administrative and clerical duties, including answering phones, ordering supplies and preparing incoming and outgoing mail
Donahue Fitzgerald LLP, Walnut Creek, CA 8/2021 - 7/2022
Legal Secretary
Supported two Partners with mergers and acquisitions
Scheduled conference calls and meetings with clients and booked travel arrangements
Processed expense reports for reimbursement
Opened new client/new matters and ran conflicts
Entered attorneys’ time
Seyfarth Shaw LLP, San Francisco, CA 3/2020 - 7/2021
Legal Secretary
Provided secretarial support to multiple attorneys and senior legal assistants with commercial real estate, closing million-dollar deals
Scheduled appointments, conference calls and travel arrangements
Prepared and scanned documents and sent PDFs to clients
Opened new client/new matters and ran conflicts
Bryan Cave LLP, San Francisco, CA 12/2010 - 3/2020
Legal Secretary
Assisted four Partners and one Associate with commercial real estate and construction loan matters
Communicated with opposing counsel as well as other internal and external clients on all levels
Responsible for drafting, revising and finalizing legal correspondence and proofreading and redlining contracts and agreements
Processed proformas (invoices) to send to client, processed and reviewed patent invoices and prepared expense reimbursements and check request
Filed correspondence and legal documents in office filing system, opened and closed files and maintained information related to clients and cases
Performed other clerical duties, such as providing information to callers, composing and typing routine correspondence and reading and routing incoming mail and deliveries
Scheduled appointments, conference calls and travel arrangements
Assisted with the closing process of commercial real estate loans
Scanned and converted documents to PDF to provide to the client and sent original documents with signatures
Notarized documents
Nixon Peabody LLP (formerly Lillick & Charles), San Francisco, CA 1/1998 - 3/2010
Legal Secretary
Supported three Partners and one Associate in the Public Finance, Finance, Real Estate, Trust, Banking/Mergers and Acquisitions Groups
Prepared final legal documents and correspondence of a legal nature, such as merger and acquisition documents, securities and governmental filings and general business contracts
Assist attorneys with various projects, performed heavy document production, organized and prepared documents for distribution, filings with the SEC and Banking Commission
Proofread and revised correspondence and agreements
Scheduled conference calls and meetings with clients, aided clients with various case matters and assisted attorneys with business travel schedules
SKILLS
Microsoft Outlook, Word, Excel, PowerPoint, Compare with Workshare (redlining), iManage, DMS, NetDocs, Google, PDF- Adobe Acrobat, Carpe Diem Time Entry, Kiteworks, DocuSign, Chrome River Expense and Fax Launcher
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