Executive Assistant Administrative Support

DORA MCCARY

Nashville, TN *****

615-***-**** ***********@*****.***

EXECUTIVE ASSISTANT ADMINISTRATIVE PROFESSIONAL

Results-driven Executive Assistant with 26+ years of experience providing high-level administrative support to senior executives. Adept at managing executive calendars, coordinating travel, preparing reports, and handling confidential information with discretion. Skilled in process improvement, event planning, and project coordination. Seeking a long-term in-person, remote, or hybrid opportunity in a dynamic organization that values professional growth.

CORE COMPETENCIES

Executive Support & Calendar Management

Travel & Event Coordination

Project Management & Strategic Planning

Human Resources & Talent Acquisition

Process Improvement & Workflow Optimization

Communication & Stakeholder Relations

Data Analysis & Report Preparation

Confidential Information Management

Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams, SharePoint, Visio)

Concur & TravelPerk

PROFESSIONAL EXPERIENCE

Matrix Medical Network October 2023 – Present

Executive Assistant to CFO, General Counsel, and CHRO

Provide comprehensive administrative support to C-suite executives, managing schedules, communications, and confidential documents.

Coordinate high-level meetings, prepare reports, and develop presentations to align with business objectives.

Oversee complex calendar management, ensuring strategic alignment with executive priorities.

Arrange domestic and international travel, ensuring efficiency and flexibility.

Led office transition projects, including decommissioning a 40,000 sq. ft. headquarters and coordinating the launch of a new office space.

Assisted in executing large-scale company events across multiple locations, ensuring seamless planning and execution.

State of Tennessee – Department of Human Resources August 2016 – July 2023

Executive Assistant to Assistant Commissioner

Acted as a liaison between HR leadership, internal teams, and external stakeholders to streamline communication and processes.

Managed HR project timelines, ensuring recruitment, onboarding, and employee development initiatives were executed efficiently.

Supported talent acquisition efforts by coordinating interviews, conducting initial candidate screenings, and overseeing onboarding procedures.

Maintained compliance with data protection regulations by handling confidential employee and departmental information securely.

Developed and optimized HR systems, including centralized calendars and contract tracking, improving departmental efficiency.

Planned and coordinated professional development events for 300+ attendees across multiple departments.

Provided data-driven insights and strategic reports to senior leadership to enhance HR policies and practices.

City of Clarksville – Mayor’s Office January 2011 – August 2016

Director of Constituent Services

Managed official correspondence between the Mayor’s office and various city departments, ensuring timely and accurate responses.

Spearheaded community engagement initiatives, fostering positive relationships between the city and its residents.

Monitored legislative actions, prepared reports, and provided policy recommendations to city leadership.

Coordinated large-scale public events and outreach programs, increasing civic engagement.

Supervised administrative staff, providing training and mentorship to enhance operational effectiveness.

Resolved constituent concerns by researching issues, identifying solutions, and ensuring satisfactory resolutions.

Managed vendor contracts and ensured compliance with city regulations for public works and development projects.

EDUCATION

Bachelor’s Degree in Business Administration,

Austin Peay State University, Clarksville, TN

High School Diploma,

Oakland High School, Murfreesboro, TN

CERTIFICATIONS

IPMA-HR: Human Resources Management

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