Accounts Payable Receivable
Resume:
Kathy Nguyen
Email: **************@*****.***
EDUCATION
University of Phoenix, Reston, VA, October 2008
Master of Business Administration
George Mason University, Fairfax, VA, May 2002
Business of Science in Decision Information Systems
Accounting Career Studies Certificate, NVCC, VA, May 2009
CPA Exam Candidate
PROFESSIONAL EXPERIENCE
PE Systems Inc., Fairfax, VA November 2023 – Present
Assistant Controller
Responsible for full cycle accounting function, including general ledger (GL), bank reconciliations, intercompany transactions, accounts payable (AP), accounts receivable (AR), credit cards and expenses reports, labor and payroll, payroll reconciliation and quarterly 941 reconciliations to GL, ensuring all accounting team members are efficiently and effectively performing their job duties.
Successfully implemented 3 ERP implementations within one year period as follows: UKG, Ramp, and Astrata.
Successfully streamlined the migration of intercompany transactions from QB to Deltek CP and analyzed and mapped intercompany account structures, ensuring seamless integration and reconciliation between systems.
Assist in the preparation and implementation of accounting policies and procedures and financial reporting practices ensuring compliance with US GAAP and FAR requirements. Assess current practices and make recommendations for improvement.
Perform monthly close process to include service center allocation, indirect rate calculations, and revenue recognition.
Led comprehensive review of outstanding balance sheet reconciliations from the past 2 years (e.g fixed assets, PPD health benefit, credit card expenses), identifying and resolving discrepancies to ensure accurate financial reporting.
Performed financial audits, including researching, analyzing information, identifying problems, and detailing findings.
Perform bank compliance reporting for the line of credit.
Review and approved vendors are properly set up and supported with W-9, EFT forms including year end 1099 and 1096 forms.
Ensure all accounting records are processed and stored according to company retention policy.
Support continual process improvement by leveraging experience and system capabilities as well as leading automation initiatives that support customer needs and company goals.
Oversee any accounting related audits, such as year-end financial statement, Defense Contract Audit Agency (DCAA), bank, tax, etc.
Responsible for fixed asset reconciliations, tracking and personal property filings.
Hendall Inc., Rockville, MD April 2023 – November 2023
Controller
Manage all finance and accounting functions including accounts payable, payrolls, accounts receivable and the general ledger.
Manage the monthly close and financial reporting including reviewing and analyzing the monthly financial statement balance sheets and income statements by using Unanet
Analyze and forecast the GP of each project and report it to the CFO at month end.
Prepare and submit the company’s annual DCAA Incurred Cost Submissions (ICS).
Responsible for all DCAA/indirect rate related matters, including analyzing and optimizing the company’s indirect rate strategy, forward pricing submissions, incurred cost submissions and audits.
Supervise, evaluate, and develop the accounting team.
Responsible for 401K, Workers Compensation and the DCAA annual audits.
Manage revenue recognition, expense it to the correct project, period, and general ledger account.
Analyze, recommend, and implement necessary improvements to the accounting processing.
Assist senior management and the executive team to prepare bids and proposals.
Comply with local, state, and federal government reporting requirements and tax filing.
iGov, Reston, VA January 2013 – April 2023
Accounting Manager, May 2018 – April 2023 / Senior Accountant, January 2013 – May 2018
Managed the accounts receivable and the accounts payable department team members to effectively manage the incoming workflow and to be able to work as a team to manage the goals of the accounting department.
Managed the company’s month-end financial closing process, adhering to deadlines mutually established with the CFO.
Led the month-end close including general ledger adjusting journal entries, accounts payable, accounts receivable, payrolls, and banking.
Performed financial audits, including researching, analyzing information, identifying problems, and detailing findings
Prepared and analyzed the monthly financial reports and account reconciliations.
Responsible for cash management including timely and accurate reporting to the floor plan vendor and preparing semi-monthly Borrowing Base Certificate (BBC)
Managed the company’s semi-annual collateral audits including providing accurate data to the auditors and responsiveness to auditor requests during fieldwork.
Managed the company’s annual financial statement audit, including providing accurate data to auditors and responsiveness to auditor requests during fieldwork.
Prepared the Incurred Cost Submissions (ICS) and company’s DCAA audits.
Assisted the CFO in preparing appropriate documentation related to policies procedures and internal controls.
Implemented the cash management and fixed assets modules in Deltek Costpoint.
Managed control of project accounting (billing, collections, inventory abbrev, subcontractors monitoring, revenue recognition, project ledger report) with project profitability analysis.
Established contracts in Costpoint and evaluated the appropriate revenue recognition methodology, ensuring compliance with GAAP, FAR, CAS and all other contractual commitments.
Assigned new project codes for each new sales order.
Approved customer invoices, vendor invoices, subcontractor invoices, cash receipts, cash disbursement, 1099/1096 and any tax related matters, AJEs, RJEs, REVs.
Managed wire transfer payments to vendor.
Calculated monthly commissions for the sales team.
Established contracts in Costpoint and evaluated the appropriate revenue recognition methodology, ensuring compliance with GAAP, FAR, CAS and all other contractual commitments.
Analyzed/recognized revenue, deferred revenue, deferred expenses and expenses to the correct projects and periods including review and post invoices and sales journals.
Reviewed/posted AJE and recurring monthly entries in absence of the Controller.
Handled other duties as assigned by the CFO.
AAMVA, Arlington, VA May 2012 - January 2013
Senior Accountant
Processed daily transactions in the general ledger (e.g., approve/post JE to general ledgers) by using Microsoft Dynamics
Reviewed/approved/posted A/R and A/P batches in the system and preparation/control over the monthly accounting closing schedule and reviewing trail balance
Analyzed, reconciled and posted activity to inter-company accounts through active coordination with four affiliated entities.
Reconciled balance sheets accounts and resolved accounting discrepancies and/or irregularities in accordance with month-end closing schedule including reconcile over 12 different bank accounts.
Reviewed/analyzed/recognized revenue, deferred revenue, deferred expenses and expenses to the correct projects, periods and accounts.
Forecasted cash flow to ensure financial resources available to fund the company including process EFT and check payments.
Assisted Disbursements Manager in establishing and maintaining updated vendor information in the accounting system, reviewing and approving payroll reconciliation semi-monthly.
Assisted in annual Financial and OMB audits. Filled in for the Controller in their absence.
Oto Melara North America Inc., Washington DC January 2009 - May 2012
Accounting Manager
Participated in migrating from QB to Deltek Costpoint
Reviewed new contracts to establish revenue recognition guidance and associated memos for use by the CFO in the recognition of revenue over the contract life.
Reconciled revenues, expenses and COGS (e.g., analyzed the sales order, material/shipping cost, direct cost, COGS, ODC and other expenses versus revenue by monthly, quarterly and annually).
Monitored actual expenses and revenue related to the project and ensured all revenue was billed and received.
Analyzed balance sheet account reconcilements for the monthly close.
Reconciled perpetual inventory system to the physical counts and general ledger balance on a monthly basis.
Reviewed/analyzed monthly revenue and COGS and managed inventory including the adjusting quantity, cost, location & posted inventory journal.
Maintained/reconciled the general ledger for the monthly close (e.g., bank accounts, balance sheet accounts to prepare for the monthly, quarterly and annual financial data).
Managed A/P and A/R (e.g., maintenance of the general ledger; monthly reconciliation of the A/P with the G/L, monitored month end accruals, prepaid and other cost; check disbursements; 1099; tax related matters; resolved vendor payment issues; etc.)
Entered/created/approved sales orders and purchase orders; performed inventory/ non-inventory issuance; created/edited requisitions before created the PO and PO vouchers from sales orders; created invoices from sales orders, received PO in inventory and entered shipping transactions (e.g., packing slip, etc.).
Prepared/entered journal entries to the general ledger. Reconciled fixed assets, computed and posted the depreciation.
Maintained part master for the inventory (e.g., created new parts into part master, set up item billings and set up product price catalogs, etc.).
Participated in implementing the accounting procedures (e.g., physical inventory, A/P, A/R, etc.).
SYSTEM SKILLS
Microsoft Office products (Word, Excel, PowerPoint, Outlook),Deltek/Costpoint, Deltek Timesheets, Dynamic SL, NetForum, Cognos, QuickBooks, Paychex, Unanet Timesheet, ADP and WAWF, (Wide Area Workflow).
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