Office Coordinator Administrator

Kim K. Petit-Frere

On-Site Office Administrator/ Document Control Specialist

Brooklyn, NY 11213 • 347-***-**** • *************@*******.*** PROFESSIONAL EXPERIENCE:

January 2024 - February 2025

TECTONIC Engineering

Project Management Department/ Field Office Administrator: Project Name: Henry Hudson Bridge- Lower-Level Sidewalk Widening & Upper-Level North Abutment & Retaining Wall Rehabilitation, Bronx, NY 10463:

● Assistant to Project Management assigned Residential Engineer (RE).

● Composed and typed weekly update reports for RE review approval and distribution to executive MTA staff.

● Organized, data entry and assembled monthly payment requisition package of General Contractor’s/ Sub- Contractor’s verified payroll documents for approval & process of monthly payment by MTA payment department.

● Processed and typed monthly progress reports for RE’s review and executive MTA staff distribution.

● Upkeep of project logs: Submittal, Transmittal, RFI (Request for Information), equipment delivery, Daily Manpower count, daily site report, Toolbox meetings, NCR (Non-Conformance Report), Change Order, equipment usage count, site visitor(s) and scheduled inspectors/ Special inspector site reports for file/ records via hard copy by use of Asite document control and MS Excel.

● Organized and constructed quarter monthly progress KPI reports for review by executive MTA staff.

● Processed project transmittal/ submittal documents for architect’s review and approval via Asite Documentation software.

● Maintained project’s personnel’s documentation files: certifications, licenses, OSHA safety documents via MS Excel, hard copy and scheduler alert for renewal dates. January 2021 - January 2024

The LiRo Group

Amtrak Executive Engineering Division – Office Administrator/ Project Document Control: Project Name: Amtrak Hudson Yards Replacement of Emergency Services Building (ESB), New York, NY 10001 Project Name: 7th & 33rd Street Entrance Renovation- Penn. Statin (NYPS 33rd Entrance Renovation), New York, NY 10119:

• Managed documentation control via E-builder Contract Management, Procore Documentation software and cross reference with Amtrak internal document control software with assigned SAP credentials.

● Composed, edited, organized and produced monthly progress reports for Executive Engineering staff review, distribution and file/ records by means of MS Word.

● Documentation and production of key factors of project meeting minutes via in person or Teams scheduled meeting(s) for meeting participants’ distribution.

● Received/ sorted office mail & packages for office distribution from main Amtrak mail office facility.

● Operated daily general office equipment: copying, printing, scanning machines, paper cutter equipment, sorters, report binder machine and multi-lines office telephone. June 2015 - December 2020

The LiRo Group

Project Management Department- Site Office Administrator/ Document Control: Project Name: New York City Housing Authority (NYCHA) - Amsterdam Houses, New York, NY 10032 Project Name: New York City Housing Authority NYCHA) - John Adam House, Bronx, NY 10455

● Maintained contractors/ sub-contractors’ DOB site issued permit logs by means of MS Excel and Primavera Contract Management.

● Upkeep of valid personnel’s OSHA safety certifications & licenses via hard copy and electronic files.

● Assisted Project Manager/ Engineer with submittal/ transmittal procedure, submittals logs, RFIs, NCR

(Non-conformance Report), and Change Order logs by use of MS Outlook and Excel. Kim K. Petit-Frere

On-Site Office Administrator/ Document Control Specialist Brooklyn, NY 11213 • 347-***-**** • *************@*******.***

● Tracked lead items production and delivery for project progression by MS Excel.

● Generated executive NYCHA staff monthly project progress reports for review and distribution by use of MS Word

● Upkeep of Schedule of Values reports for project manager review and scheduled assessment meetings by use of Primavera Contract management and MS Excel. January 2013 - July 2014

Connors & Sullivan Attorneys-At-Law Firm, PLLC, Brooklyn, NY 11209 Legal Document Department/ Front Desk Customer Service:

• Reviewed and typed structured firm’s document such as: Wills, Trusts, Deeds and Estate directives by use of MS Word.

• Allocated payments by means of firm’s internal accounting software and manual office accounting ledger.

• Performed Front Desk duties: Meet & greeted clients, operated10 lines intercom office telephone system, scanned documents for client profile folder, archived files in firm’s internal records department, faxed, photocopied credentials, sorted internal office mail and processed outgoing mail by use of firm’s mail office postage equipment.

• Scheduled daily appointments for primary Brooklyn and associated New York metropolitan area offices by means of Abacus Law Software and MS Outlook calendar.

• Performed administrative front desk duties: Meet & greeted clients, operated 10 lines intercom office telephones system, scanned documents for archive, faxed, photocopied credentials and sorted incoming/ outgoing office mail.

October 2007 - January 2013

NEW YORK CITY SCHOOL CONSTRUCTION AUTHORITY (NYCSCA) Construction Management Division/ Field Office Administrator: Project Name: The Brooklyn School of Inquiry - 50Ave.P, Brooklyn, NY 11204 Project Name: P.S.163 Bath Beach, 109 Bay 14th Street, Brooklyn, NY 11214

• Organized site shop drawings, NYCDOB sites issued permits, Submittal logs, transmittals logs, RFI logs, NCR logs, CO logs, payment requisitions logs, daily site activity report logs, site manpower count report by use of MS Excel spreadsheet & Oracle Primavera Contract Management (PCM) software.

• Managed General Contractor’s/ subcontractors’ employee employment files (medical healthcare forms, labor union forms, OSHA site licenses, certifications, and Human Resources personnel forms) by use of NYCSCA data base Expedition software and manual files.

• Performed administrative duties: office support to Project Management team, inventory control/ tracking of ordered office supplies, sorted daily incoming/ outgoing office mail, organized invoices, maintained hard copy files and operated general office printer/ copier equipment and operated/ directed daily site office calls and greeted & registered site office visitors.

SKILLS:

Proficient in MS Word, Excel, Outlook, Adobe Acrobrat, Abacus Law Software, document control via: Procore, E- builder, Primavera Contract Management, Asite Documentation Management software and keyboarding certfied. EDUCATION:

Mount Saint Mary College, Newburgh, NY 12550

Saint Edmund Prep High School, Brooklyn, NY 11229

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