Executive Assistant Asset Management

Nadia

Anjou- Montréal QC

Tel: 514-***-****; ********@*****.***

PROFILE

Experienced in logistics as a Coordinator and Executive Assistant.

Masters in Logistics with a Financial Management Technician diploma.

Proven ability to manage multiple responsibilities.

Excellent analytical and problem-solving skills.

Ability to multitask and effectively prioritize the workload.

Proficient with Microsoft Office 365; SAP.; MSFS; Bamboo Rose; RMS; Epicor and Meranda; Geotab; Samsara; Visionlink (Cat); Lidat (Liebherr) et Maximo.

Languages: English, French, Spanish.

AREAS OF EXPERTISE

* Logistics * Vendor Negotiation * Workload Prioritization

* Fleet Management * Travel Coordination * Report Writing

* Administrative Support * Invoices & Payments * Customer Relations

* HS system, CUSMA * Purchase & Supply * Import – Export - Customs EMPLOYMENT HISTORY

Telemetry Senior Technician, asset management Jan 2024 till now

System asset management: Maintain Samsara, Geotab, VisionLink, and Lidat systems; Monitor and analyze data;

Installation & Configuration: Install and configure telemetry devices; Integrate with existing systems;

Data Analysis: Identify trends and issues; Generate reports;

Technical Support: Troubleshoot and provide support; Perform regular maintenance;

Training: Train staff on system use; Document procedures;

Compliance & Security: Ensure regulatory compliance; Implement data security measures;

Project Management: Lead system deployment projects; Collaborate with teams. Logistics Coordinator, Grass Valley – Montréal Jan 2022 – Jan 2024

Facilitate the shipping of products to and from various destinations in the Americas by coordinating with transport companies and customers;

Generate accurate export shipment documentation, reviewing it meticulously to prevent customs delays and meet company and customer On-Time-Delivery requirements;

Provide export documentation to the appropriate sales regions for preapproval on direct customer orders prior to shipment;

Track and monitor shipment status, providing regular updates and resolving any issues that may arise;

Review NCR in the 3PL software for shipments and update the 3PL software with the corrected and com- plete information for each shipment;

Obtain and evaluate quotes from transport companies to select the most cost-effective and efficient service

(considering rates and estimated time of arrival);

Coordinate pick-ups of merchandise from customers and arrange deliveries to customers;

Collaborate with Customs Brokers to expedite the customs clearance of delayed products;

Review transport and duty invoices for errors before submitting payment approval requests;

File claims to recover overpaid duties;

Screen and report customers and suppliers for restricted persons, embargoed countries, and companies owned by denied parties;

Maintain effective communication with 3PL warehouses;

Assist in the maintenance of up-to-date Import/Export Compliance Policies, Procedures, and Manuals. Logistics Coordinator, Groupe Dynamite – Montréal 01/10/2020 – 30/12/2021

Confirm HS-Code US/CA/CHINA in RMS (Oracle Retail Merchandising System) and Bamboo Rose;

Confirm and validation the bills K84; B3, and Confirm Customs and Border Protection (CBP) avec 7501;

Creation of waybills air; road for UPS ;FedEx and Puro; and approve a broker to pay duties and taxes;

Prepare the paperwork for import: CCI; CCI; BL; CCO with Confirming them PODs Air and Sea. Dispatcher Operation NDT, SGS Canada- Montreal 2019-2020

Determine and analyze the client’s needs;

Maintaining business relationship with supplier and / Or subcontractor customers;

Plan and prepare interventions (assignment, documentation, equipment);

Ensure that all the equipment necessary for carrying out the work is available;

Coordinate with the client and supplier to meet deadlines;

Check the interventions / test reports to ensure that they comply with the mandate. Executive Assistant, Can Pack 2012-2019

Managed the company’s customer contracts and supervised an administrative agent;

Responded to customer complaints and customer prospecting over phone and e-mail;

Handled shipments received by DHL and FedEx couriers, processed supplier invoices and payments;

Organized travel for directors and colleagues, prepared documents with per diems;

Negotiated with providers including travel agencies, car rental companies, restaurants, and hotels;

Managed logistics for foreign visitors such as hotel reservations and hotel pick-up;

Participated in DG meetings as well as in Safety and Hygiene Committee meetings;

Ensured the interface between the organization and the Deputy Managing Director as well as the Chief Executive Officer.

Coordinator Logistics, FedEx 2009-2011

Coordinated Import /Export shipments.

Tracked and traced shipments on route to warehouse and stores, ensuring timely delivery; updated the trace via FedEx system;

Gave customers information regarding their shipment as well as clarification for any delays in shipment;

Detected anomalies and reviewed them with the operation service; solved shipment issues;

Requested reimbursement of transportation in case of loss or flight;

Replied to customer and regional agencies emails and treated customer claims;

Prepared daily reports of sensitive issues for the customer service manager. FORMAL EDUCATION

Master Logistics 2015

DEES in Transportation and Logistics 2013

Financial Management Technician Diploma 2002

CERTIFICATES

Spanish Foreign Language Diploma (DELE A1), Cervantes Institute: 2013 English Language Certificate (Advanced cycle), American Language Center: 2010 Fiscal & Accounting Council: Fidupartner: 2004

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