Executive Assistant Risk Management

Location:

Miami, FL

Posted:

March 28, 2025

Contact this candidate

Resume:

***** ** *** ****

JENNIFER WEHMEYER Miami, FL *3186

786-***-****

Highly skilled in multitasking, problem-solving, and communication, with a ********@*****.***

well-rounded understanding of both executive support and HR functions. ********@******.***

EXPERIENCE SKILLS

● Kronos

Nicklaus Children’s Health System, Miami, FL — Talent ● MS Office

Management & Effectiveness Apprentice - CONTRACT ● WebEx

May 2024 - December 2024 ● CIBT

● Complete department assignments and projects as assigned, ● Concur

● Google Docs

contributing to objectives and goals.

● Sharepoint

● Knowledge of People-Soft and Kronos.

● Peoplesoft

● Attend all needed meetings as identified by the NCHS Talent

● T&E (AMEX)

Management Team. ● MOR

● Responsible for culture-based employee lifecycle interviews - ● Payroll Processing

tracking, trending, and reporting on identified elements. ● Budget review and

● Complies with all standards for safety, risk management, and infection reconciliation

control as required by enforcement agencies. ● Research Data for Projects

● Maintain records of goals and accomplishments to be reported to the ● Meeting Minutes

Preceptor on a weekly basis.

● Participate as requested on teams, committees, and special projects

and events both internal and external to the organization.

● Assist with action form processing and tracking.

● Create presentations with the guidance of the team to share across the

broader leadership team.

Oband Medical Group/miVIP, Holywood, FL — Corporate

Executive Assistant to the CEO and VP of East Coast

September 2016 - May 2019

● Oversee the clinical and surgical offices and staff and manage the

staffing process, including recruiting, interviewing, hiring, and

onboarding.

● Ensure job descriptions are current and compliant with all local, state,

and federal regulations.

● Develop training materials and performance management programs

to help ensure employees understand their job responsibilities.

● Investigate employee issues and conflicts and bring them to

resolution.

● Conduct performance and salary reviews; Provide support and

guidance to staff/employees.

● Use performance management tools to provide guidance and feedback

to the team.

● Maintain company organization charts and employee directory.

● Prepare travel arrangements for international and domestic flights for

over 500+ employees, including transportation services, expense

reports, and reimbursements. Execute, organize, and be the point of

contact for all "offsite" and "local" events for over 500+ employees and

guests.

● Prepare, organize, and attend agendas, meetings, and conference calls,

and heavy calendar management.

● Assist with the preparation and distribution of presentations,

documents, reports, and other materials as needed. Prepared and

edited confidential correspondence, spreadsheets, and budget reports

for distribution internally.

● Ensure the organization’s compliance with local, state, and federal

regulations for ALL clinics and Surgical Centers.

Baxter Healthcare Latin America, Miami, FL — Executive

Administrative Assistant

June 2015 - August 2016

● Supported the VP of Quality, VP of Supply Chain, Market Access, and

Environmental, Health and Safety. Assisted with heavy calendar

management, meetings, and event planning.

● Resourceful, problem-solving aptitude, great communication skills

interpersonal skills.

● Strong detail-oriented and resourceful mindset, excellent

organizational skills, and extensive attention to detail with minimal

errors.

● Confident interpersonal and communication skills, great

organizational skills with multiple priorities and takes initiative.

● Arranged travel for both international and domestic flights, including

visas with CIBT Visas.

● Organized team meetings, telepresence, and conference calls via

WebEx for monthly MOR meetings as well as Regional Global Access

Marketing meetings, in addition to preparing agendas and meeting

minutes.

● Executed and organized all "offsite" and "local" events for over 150

employees per department.

● Processed American Express expense reports promptly ensuring

accuracy in addition to Concur.

● Assisted and prepared with the distribution of presentations,

documents, and reports per department.

● Prepared and edited confidential correspondence, spreadsheets, and

budget reports for distribution both internally and externally.

CAF USA/Rail Services, Hialeah, FL — Sr. Executive Administrative

Assistant/Office Manager

April 2014 to May 2015

● Develop training materials and performance management programs

to help ensure employees understand their job responsibilities.

● Investigate employee issues and conflicts and bring them to

resolution.

● Conduct performance and salary reviews; Provide support and

guidance to staff/employees.

● Use performance management tools to provide guidance and feedback

to the team.

● Assisted and trained staff in other locations for new contract locations

in the US.

● Responsible for maintaining all AR/AP for many suppliers, vendor

payments, and submissions; maintaining all incoming and outgoing

inventory of materials into GMAO software.

● Reviewed weekly training compliance reports and made corrections as

needed.

● Managed and maintained the Executive's calendar, scheduled

appointments, conferences, and travel arrangements.

● Created and generated all Work Orders and Purchase orders for over

100 vendors in GMAO system.

● Generated all End-of-month reports as well as handled petty cash

reports with accuracy.

4Results Marketing, LLC, Fort Lauderdale, FL — Sr. Executive

Administrative Assistant to President, CEO, and CSO

June 2013 - April 2014

● Provided administrative support by preparing HR documents, new hire packets,

and orientations as well as providing data entry support. Proofread HR

documents, including W-4, I-9, and various policies and procedures to maintain

compliance.

● Manage the staffing process, including recruiting, interviewing, hiring, and

onboarding.

● Ensure job descriptions are current and compliant with all local, state, and

federal regulations.

● Develop training materials and performance management programs to help

ensure employees understand their job responsibilities.

● Use performance management tools to provide guidance and feedback to the

team.

● Maintain company organization charts and employee directory.

● Conduct performance and salary reviews.

● Provide support and guidance to staff/employees.

● Responsible for maintaining all AR/AP for over 22 offices, requesting, and

retrieving all COI.

● Maintained all vendor payments, submitted deposits, and obtained approval for

disbursements. Prepared expense reimbursement forms for 50 employees.

● Responsible for looking at all Lease Agreements for new, old, and closing

offices.

● Managed and maintained the Executive's calendar; scheduled appointments,

coordinated meetings, conferences, and travel arrangements.

● Prepared, maintained, and organized reports, professional letters, memos, and