Executive Assistant Personal

CONTACT

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PROFESSIONAL

SUMMARY

Accomplished Executive Assistant

with over a decade of experience at

leading companies like Qualcomm,

adept in managing complex

schedules and coordinating high-level

meetings. Expertise in Microsoft

Office and multilingual

communication enhances operational

efficiency. Proven track record in

event planning and executive

support, demonstrating exceptional

organizational and interpersonal

skills.

Detail-oriented professional

promotes exceptional interpersonal

skills, with a proven ability to build

and maintain successful relationships

with clients, colleagues, and vendors.

Proven ability to handle confidential

information with discretion and

demonstrated achievement in

leveraging strong organizational and

communication skills to support

high-level objectives. Success in

creating cost-effective solutions that

improve departmental operations.

SKILLS

■ Microsoft Word

■ PowerPoint

■ Windows

■ Excel

■ Oracle

■ MS Outlook

■ GroupWise

■ Teams / Skype / Zoom

Outlook Calendar / Microsoft Teams

Schedule

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Multi-lingual skills: English, Spanish

(written and verbal fluency)

beginner Italian

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■ Notary Public

■ Concur

■ Expensify

LINDA LORENTE

EXECUTIVE ASSISTANT

EXPERIENCE

Sr. Executive Assistant & Personal Assistant Adapdix - AI Software - Pleasanton

10/2020 - 12/2023

■ Directly support CEO.

Manage complex and changing calendars on Outlook. Coordinated meetings with internal and external stakeholders, prepared agendas, distributed minutes and followed up on action items.

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Orchestrate, schedule and determine BOD meetings with extensive communication.

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■ Detailed domestic and international point-to-point travel planning.

■ All company events, outings, off-sights

Personal Assistant including: appointments, family trips, family calendar, etc.

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Organized and managed multiple projects simultaneously while paying strict attention to detail.

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Managed executive email accounts by responding to messages and initiating email conversations with colleagues.

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■ Hybrid / Remote work arrangement.

Executive Assistant, VP & GM Telecommunication Qualcomm - San José 03/2012 - 10/2020

Directly support VP Strategy & Analysis, VP & GM Wireless Infrastructure

& Networking and Sr. Director Project Management.

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■ Plan corporate & department events including Bay Area summer picnic.

■ Orchestrate offsite and onsite conferences and trainings. Arranged for employee onboarding by scheduling training and organizing training material.

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Managed office staff by recruiting, preparing orientations and training employees.

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■ Proofread and edited executive documents and communications. Demonstrated proficiency in calendar management, scheduling and coordinating executive-level meetings.

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Executive Administrative Assistant Accuray - Medical Device - Sunnyvale 06/2010 - 03/2012

■ Directly support CEO, CFO and General Counsel.

Orchestrate, determine and communicate BOD meetings including luncheon and dinner planning and preparation of BOD materials.

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■ Handled highly confidential information in professional and loyal manner. Provided executive-level administrative support to senior management, including calendar and travel coordination.

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Executive Administrative Assistant, President & CEO Contract Assignments - Bay Area

06/2006 - 04/2010

Directly support President / VP Human Resources / VP Bus Dev & Advanced Technology Group / EVP Sales & Marketing.

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Coordinate point-to-point travel needs - create detailed itineraries including maps, directions, hotel reservations, and ground transportation.

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■ Assisted Marketing in trade show planning- arranged hotel blocks, dinner events and trade meeting set-ups

■ High-level contacts of sensitive nature internally and externally. Served as a liaison between executives and other departments to ensure effective communication flow throughout the organization.

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Executive Administrator/Senior Human Resources Project Specialist/ Account Coordinator Scios Incorporated - Biopharmaceutical - San José 04/1999 - 06/2006

■ Support VP, HR and Director.

■ Cross function VP support when necessary.

■ Benefits liaison - launched new benefit programs.

Manage Event Management Board – Corporate Activities Committee Coordinator; shuttle service and other company perquisites.

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Reviewed incoming resumes, set-up interviews and coordinated interviews.

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■ Maintained GMP (Government/ FDA Regulated) and Non-GMP Files. EDUCATION

Completed coursework towards Continuing studies

Mission College - CA

Completed coursework towards Merchandising / Marketing/ Sales/ office courses

Evergreen Valley / San Jose City College - CA

CERTIFICATIONS

Notary Public

Contact this candidate