Executive Assistant Administrative Coordinator Office Coordinator

DEBBIE J. WATTS

**** ******** ***** 214-***-**** (Work)

Cedar Hill, TX 75104 469-***-**** (Cell)

OBJECTIVE

Seeking employment opportunities with a progressive organization that offers challenge, growth potential, where I can utilize my skills and abilities, as well as broaden my knowledge and advance into other areas. Preferred position would be one of long term commitment.

QUALIFICATIONS

27 years of Administrative Professional experience, Excellent oral/written communication

Meeting Planning, Travel Coordinator, Time management, Excellent customer service skills

Types 60-65 wpm, Word, Excel, Access, Powerpoint, Microsoft Project 2010, Microsoft Publisher

Adobe InDesign, Adobe Connect, KRONOS, PeopleSoft, Lotus Notes, Outlook, GroupWise, Visio

Webex, Adobe Indesign, Lawson RQC (online requisition systems)

EXPERIENCE

Parkland Health & Hospital System

8435 N. Stemmons Freeway, 11th Floor, Suite 1125 2000 to Present

Dallas, TX 75235 Administrative Assistant

Set-up meetings for the Director, Associate Director and Clinical Director. Order computer software, hardware, equipment. Order office supplies for the AETC Team. Track orders as they go through the system and document when they are received. Maintain a systemic and orderly method for the documentation of orders that is congruent with the fiscal year for the grant. Plans quarterly Face-to-Face Local Performance Site Meetings. Travel Coordinator for the HIV Services Department. Prepare expense reports for the HIV Services department. Reconcile travel credit card statement once a month and process payment. Completes check requests, purchase requisitions and request for payments. Process Local Performance Site invoices. Works with AETC staff/faculty in planning, coordinating and implementing conferences/trainings/preceptorships. Check in/out audiovisual equipment. Provided ongoing clerical support with editing/formatting the Parkland Pocket Guide to HIV Care, 3rd Edition, English version 2004; the Parkland Pocket Guide to HIV Care, Spanish Translation 2007. Maintains PeopleSoft time and attendance accounts for the AETC staff. Maintain databases of health care professionals in Texas and Oklahoma. Gather information for budgets. Takes notes/minutes of meetings. Provides back up support in the absence of the Finance/Grants Operations Analyst and other personnel. Answers AETC main telephone lines and directs calls to the appropriate department/person.

Bank of America

1401 Elm Street, 10th Floor 1995 to 2000

Dallas, TX 75202 Administrative Assistant III

Coordinate travel arrangements for Technology Operations Team, complete expense reports and forward to Accounts Payable for payment. Generate monthly travel report, monthly highlights report and project inventory report. Arrange staff meetings. Set up bridge lines for conference calls. Maintain Lotus Notes Data Repository. Managed Senior Vice President’s calendar. Order beepers, business cards, calling cards and employee expense accounts. Order equipment and office supplies. Complete paperwork for moves, adds and changes of telephones. Provides back up support in the absence of other clerical personnel.

Debbie Watts Resume

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EDUCATION

IAAP Technology Education Conference (TECH2015) 2015

Microsoft Project Management Level 1-2 2015

PeopleSoft 9.2 2014

Lawson RQC Enhancement Training 2014

38th Annual Administrative Professional Conference 2013

37th Annual Administrative Professional Conference 2012

36th Annual Administrative Professional Conference 2011

Lawson RQC Training 2010

GHX Catalyst Training/Purchasing System 2009

Administrative Professionals Trainings 2009

El Centro Community College; Dallas, Texas 2008-2010

Completed Medical Coder Certificate Program

Allstate Business College; Dallas, Texas 1981 to 1982

Received a Certificate of Business Administration

L.G. Pinkston High School; Dallas, Texas 1977 to 1981

Graduated midterm with honors in 1981

Member of American Society of Administrative Professionals

Member of Association of Executive and Administrative Professionals

Member of International Association of Administrative Professionals

Member of Association of Healthcare Administrative Professionals

Member of Event Planners Association

Member of American Academy of Professional Coders (AAPC)

VOLUNTEER

Member of Alumni Association of L.G. Pinkston High School; Dallas, Texas

Community Outreach Volunteer, Susan G. Komen Dallas County, Dallas, Texas

REFERENCES

Dr. Michael Noss, MS, DO, 3515 Brown Street #101, Dallas, TX Phone 214-***-****

Marcos Alcorn, MHA, Consultant, Dallas, TX Phone 520-***-****

Kathy Rose, Executive Assistant, Parkland Health & Hospital System, Dallas, TX Phone 214-***-****

Contact this candidate