Administrative Assistant Executive

Lilli Rivadeneira

**** ***** **** *****

Cumming, GA 30041

770-***-**** / ************@***.***

HR Coordinator & Executive Assistant with over 30 years’ experience managing business relations and special projects at senior management levels. Served as primary point of contact for and liaison between top management, sales & marketing teams, human resources, and distributors. Maintain excellent written and oral communication skills, problem solving and high level of confidentiality. I have worked for (4) Fortune 500 companies with Latin American exposure. PROFESSIONAL EXPERIENCE

SMITHFIELD FOODS – Cumming, GA 2018 - Present

Currently working as the Plant HR Coordinator with experience supporting Quality Assurance & Food Safety in combi- nation with Plant Safety & Environmental.

Human Resources – Coordinator

• Maintain compliance with federal and state regulations concerning employment while managing our Information System Records. Assist with onboarding and internal transfer process, including US work authorizations and job bid movement due to Union base facility. Chosen to lead the HR Department in Cumming, GA with the integration of Workday.

• Organize new hire packages and coordinate training. Maintain discipline matrix and employee progress reports. As- sisted in creating Retention and Diversity Committees. Managed all annual events for United Way-Volunteer, Adopt- A-Road, Food & Toy Drives, Company Holiday Lunch, COVID & Flu Shot. Create all communications to employees on company policies, reminders, events, celebrations, updated, etc. Create & maintain all information for employees and new hires on Workday and benefits databases. Handle all Open Enrollment questions and changes in corporate database. Review applications and resumes for New Hires, assist in the recruiting process, phone screening, and offer letters. Manage employee engagement and retention procedures and activates. Maintain an Open-Door Policies where employees have the freedom to ask questions or concerns.

• Monitor Union Employee’s Attendance, Days at Work, OT, Vacation Request, Payroll. Assist on monthly yields report and maintain a spreadsheet with union employee weekly expenses by department.

• Manage the internal iCIMS recruiting process and train all employees on the use of STAMP & Workday Management Systems.

• Effectively work with employees on STD/FMLA implications as they relate to leaves of absences and disabilities.

• Collaborate with payroll and ensure employer contributions and payroll deductions are processed accurately and timely in HRIS system.

DIAGEO North America (Guinness Division) - Miami, Florida 2002 - 2006 Worked for a leading premium drink industry with a great collection of brands. Assisted the General Manager of Guin- ness Beer & Smirnoff Ice, Southeast Division who managed all Sales, Marketing and Distribution throughout 13 US States.

Guinness, Southeast Division – Executive Assistant

• Monitored departments $15M budget by working closely with our internal accounting manager and acted as a liai- son between our sales force in the field and corporate office.

• Organized marketing and sales events including meetings by arranging facilities, caterers, invitations, speakers while maintaining event budgets.

• Provided administrative and business support to General Manager, Directors, and their direct reports by organizing their travel, scheduling meetings, expense reports, teleconferences, and budgets.

• Assisted HR with all departmental relocations, company cars and expenses for top management into my division.

• Improved office efficiency by implementing colored-coded filing system used during our end of fiscal year close for outstanding invoices and pending sales expenses in our division with over 200+ companies.

• Maintained daily interaction with corporate office on Accounting and HR issues and conducted audits on depart- ments T&Es and invoicing issues.

• Selected by corporate headquarters to represent the whole company’s southeast division in SAP & Concur imple- mentation, training and was chosen to assistant SAP helpdesk needs for all income calls on system questions. CLOROX INTERNATIONAL - Miami, Florida 2001 - 2002

Reported to the Vice President of Latin America and Director of Human Resources while managing daily office admin- istration.

Latin America Division (“LAD”) – Executive Assistant/Office Management

• Assisted in the development and management of the VP $8M, HR$3M and office $4M budgets.

• Coordinated and plan the logistics of the annual LAD meetings consisting of 200 international attendees from Latin America and the Caribbean

• Created and implemented an emergency response system between the Miami office and its traveling employees.

• Organized and maintain the broadcast telephone system between the Miami Office and LAD consisting of over 250 data connections.

• Coordinated travel for top management, requested Visas for required countries and conducted audits on travel/work expenses monthly and reconcile with management credit statements.

• Managed subject matter concerning the Miami office including equipment, space, cleaning service, phone system, lighting, construction, supplies and other related office responsibilities.

• Processed new hire documentation and train new and existing employees on company benefits and policies for HR.

• Coded, processed, and logged all incoming vendor invoices for the Miami office.

• Maintained good communication skills with accounts payable in California regarding pending invoices and payroll. DIRECTV Latin America – Ft. Lauderdale, Florida 1995 - 2001 Helped establish the Pan-Regional Launch of DIRECTV services in Latin America and the Caribbean. Marketing, Sales, and Logistics Department – Executive Assistant

• Assisted in planning, introducing, and marketing DIRECTV in all Latin America and the Caribbean

• Created financial quarterly market reports for the Executive Board meetings.

• Monitored departments yearly budgets and controlled expenses in sums of $15M for monthly audits.

• Responsible for managing and restructuring the fulfillment house with over $80M promotional inventory.

• Activated DIRECTV signal for training’s, trade events, consumer shows and executives in Latin America

• Trained personnel in Latin America and the Caribbean on the usage of DIRECTV

• Established and implemented Market COOP relations with DIRECTV Local Operating Companies

• Traveled within Latin America attending trade shows and assisted in launching and marketing DIRECTV.

• Provided support to department in business travel, corporate meetings, expense reports, as needed. EDUCATION AND TRAINING

• Miami Dade College (Miami, Florida)

Completed 4 years

• Our Lady of Lourdes Academy (Miami, Florida)

High School Diploma

• Professional Bank Services (West Palm Beach 1992) Compliance & Auditing Bank Certification

• Computer Knowledge:

Microsoft Office, Concur, SAP, Mac, ADS, iCIMS, E-Verify, Workday LANGUAGES: Fluent in English and Spanish

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