Contract Management Cost Control
Resume:
Ongarssynova Street, *
Astana, Kazakhstan
Mob: +7-701-***-**-**
e-mail: ***********@****.**
Ainur Nurmukhanova
Personal information
Date and place of birth: 15 May 1985, Zhezkazgan
Nationality: Kazakh
Marital status: married, 3 children
Trainings & Certification
28 October 2020: Contract & Commercial Management Certification (IACCM, Certificate Number 281020008)
21-25 June 2020: Contract and Commercial Management Practitioner, Leoron Professional Development Institute, on-line course
22 February 2019: Tendering and procurement processes at Samruk Kazyna Portal, Astana
30-31 October 2013: Competent Contract Management, Atyrau, CP Training Consortium
8-10 October 2012: Training on Budget, Accounting and Cost Control, Atyrau
20-21 June 2011: Training on Basics of Contract Administration, Atyrau
September 2008 – August 2009: SP3 Program: AGIP KCO Training Center, Atyrau
Contract Administrator and Cost Control Group
Contract Management
Procurement and Contract Management
Contracts and Procurement Basics
November 2007-July 2008: SP3 Program: AGIP KCO Training Center, Atyrau
English Language Course
Education
September 2003 – June 2007: Eurasian National University named after L.N.Gumilyov Astana, specialization – International Law
Bachelor Degree on International Law
Honors Diploma
February 2006-June2006: The School of Public Service, State Agency of Public Service, Astana
Work Experience
March 2022 – present time: TotalEnergies Renewables Services Kazakhstan, Astana
Job position: Senior Procurement Officer
Procurement
Coordinates & owns procurement processes (supplier selection, offer comparison, contracting process),including development of Request documents, manages tender evaluation processes, including the preparation of evaluation reports, recommendations and associated correspondence;
Develop procurement and purchasing policies, procedures and guidelines, standard supplier contract templates;
Operates and maintains purchasing processes and reporting, ensures fair and equitable purchasing practices are undertaken and are compliant with government policy requirements;
Maintains the Contract Register and other compliance registers;
Supervise the reception, logistics, transportation and delivery activities (from suppliers; from Customs to sites in Kazakhstan, from Kazakhstan to abroad when necessary);
To report issues of non-compliance to the Head of Finance when their own intervention has not resulted in the necessary improvements;
Evaluates service quality of services provided, follow up with suppliers on outcomes of service quality audits and assists stakeholders in any post-procurement supplier relations
Legal Compliance
Initiate, execute and manage compliance under Corporate & Other Laws;
Work with different stakeholders within and outside the business to identify and execute key opportunities for the business to meet regulatory compliance goals;
Anticipate and drive solutions for a diverse range of legal and business issues;
Guide other functional members on issues related to document management and document management process improvements;
Lead litigation holds and litigation strategy;
Implement policies and procedures for the company.
April 2021 – March 2022: McKinsey & Company Kazakhstan, Astana
Job position: Proposal Coordinator
Responsibilities:
Support proposal delivery phase:
Provision of advice to client service teams (partners and consultants) on all tender related and contracts management matters;
Develop, issue and manage tender documents (RFPs, RFQ, RFIs, etc.)
Developing and preparation of tender pack for submission (technical and commercial proposals)
Interaction with clients on tender related matters, including request of necessary documents, clarification of requirements, negotiation of contract terms;
Coordination of meetings with contracting officers of existing and target clients;
Review requests for proposal (RFPs), requests for quotation (RFQs), and all other clients inquiries, distribute to the appropriate colleagues and preparation of required technical and commercial proposals;
Develops clients Contracts and associated commercial documents to implement the projects;
Communicate with the government regarding submissions (e.g. confirmation of receipt, bid/no-bid decision);
Ensuring proper syndication of McKinsey tender proposal with relevant internal departments such as Legal, Finance, Office Manager;
Cross-functional teams focal point during contract tendering, formation, administration and negotiation; Coordinate communication efforts with suppliers, team members, company experts, and advisors (legal, risk, tax, supplier qualification, etc.)
Codification of best practices and archiving lessons learned, maintenance of proposal data bases and keeping the library of “off the shelf” materials
Coordination of receiving payment from clients, monitoring cost expenditures
Preparation reports to management regarding contracts status and prospective clients
Financial and administrative close-out of the contracts.
Support contract execution phase:
Keep well-organized tracker of all proposal activity, including points of contract, due dates, and other pertinent information;
Maintain complete, accurate, and up-to-date proposal, subcontract, and contract files on a real-time basis;
Support to Client Service Teams and Senior Executives in resolving contract-and sub-contracts related questions, issues and problems;
Support to Client Service Teams in preparation and submission of appropriate reports, internal quality control in terms of compliance with contracts;
Coordination with Firm Finance on invoicing and contract related issues.
Administer multiple contracts including issuance of change order requests, negotiation and approval of change orders, RFI's, amendments, etc.
Drafting and keeping updated local offices policies and procedures.
Act as a point of contact to client for contractual matters when directed by project team
Liaise with and provide guidance on contract matters to project team members
April 2016 – April 2021: McKinsey & Company Kazakhstan, Astana
Job position: Tender specialist
Study the tender documents and prepare submission documents – Technical and Commercial.
Prepare the tender costing documents and prepare a response time for the same.
Ensure all the requirements of the tender documents are complied with and list out the non-compliance if any.
Review the clauses of Contracts, involve in the Contract Negotiations, provide inputs, advice & discuss with the Office Manager the possible solutions to the commercial issues.
Initiate and update Online / Offline Registration of the Company and prepare the documents, obtain relevant information for the Pre-qualification.
Ensure appropriate relations, communications and correspondence with Clients.
October 2015 – March 2016: NCOC N.V., Development Directorate, Pipeline Project, Atyrau
Job position: Contracts Administrator (Direct Hired Kazakhstani)
Description of Duties:
Participation in negotiations with suppliers to draw up procurement contracts; administration, extension, termination, and renegotiation of contracts;
Evaluation and monitoring of contract performance to determine necessity for amendments or extensions of contracts, and compliance to contractual obligations;
Approves or rejects requests for deviations from contract specifications and delivery schedules;
Analyzing price proposals, financial reports, and other data to determine reasonableness of prices;
Ensuring fulfillment of obligations by contractors.
September 2013- October 2015: Agip KCO, EP Onshore Contracts Administration Department, Atyrau
Job position: Contracts Administrator (Direct Hired Kazakhstani)
Description of Duties:
Provision Contracts Administration and Contract Management support
Preparation tender and contract documentation
Assessing and making recommendations for pre & post awards
Reviewing and reporting on the execution of contracts
Administering and managing assigned contracts in accordance with principles, practices and procedures
Provision advice to project teams concerning contractual matters including claims for variation, progress claims, extensions and disputes
Preparation commercial evaluations of tenders, finalizing the documentation required for the recommendation to award, issuance of the recommendation and follow-up to ensure timely approval to award
Administer the contractual execution of the contract
Process contractor requests for progress payment, reviewing for accuracy of the request prior to issuance to processing the payment
Final close-out of the contract and evaluation of contractor performance.
Processing contractual and commercial actions through the SAP ERP System in timely and accurate manner.
August 2009 – September 2013: Agip KCO, EP Offshore Buildings and Equipment Department, Atyrau
Job position: Contracts Administrator (Direct Hired Kazakhtani)
Description of Duties:
Pre-award stage:
Developing the Scope of Work assessing the terms and conditions (including payment and compensation scheme) suitable to the nature of goods and/or services required, preparation of tender list, identifying the must criteria for ITT, forming ITT Package.
Raise SAP purchase requisition for ITT, Contract Amendment, obtaining and expediting the relevant approval.
Providing commercial and contractual advice for the issued raised under Tender Bulletins and Bid Clarification Requests, participation in clarification meeting.
Participation in technical evaluation, preparing and building up the technical evaluation reports.
Preparing scope of work and contract package for single source and sole source contracts.
Raising request for trends for correlation with Budget and Cost Control.
Post-Award Stage:
Managing administrative and contractual/commercial matters related to Direct Orders.
Managing Variation Orders and Variation Order Requests.
Provide general contractual / commercial advice for the Contract holder and project team members and prepare correspondence to the Contractors on routine contractual / commercial matters, for signature by the Contract holder Preparing Contract Board submissions as needed
Checking, monitoring and reporting the correct application of contract terms and conditions upon all invoices.
Providing/preparing insurance requirements, bonds, bank guarantees etc.
Providing/preparing updating Company Instructions, Variation Orders and VO Requests and other contractual amendments.
Providing/preparing updating of notices and certificates required by the contract terms.
Gathering and collation of contract reports from the Contractor.
Liaising with the Contract Holder and the Accounts Payable Department in the resolution of invoice queries and disputes.
Reviewing Contractor’s cash flow, expenditure, and Value of Work Done phasing including exposure data.
Providing/preparing Milestone Payment Certificates and Contractor invoices.
Working closely with Package Coordinators to ensure that contractual and commercial issues are consistent with cost, quality and schedule objectives
Preparing reports and providing input of data into IMIS.
Provide advice for compliance on handling of Contractual and Commercial matters.
Review and recommendations for approval of Milestone Payment Certificates and Contractor Invoices including raising Service Entries into SAP.
Raising requisitions related to the Contract in SAP.
Verifying Final Account and Close Out of Contract Reviewing Contractor’s cost reports and progress measurement in terms of Value Of Work Done (VOWD).
Identifying and reporting cost trends and instigating/coordinating any corrective actions required to keep project under budget.
Preparing and administering all issues relating to the Close-Out Process of the Contract.
June 2007 – August 2007: The Central Election Commission of the Republic of
Kazakhstan, Astana
Job position: specialist of International Relation Department
Description of Duties: Work with international Observers, organization of meetings, preparing document package for Members of the Commission, preparing reports on election conducting.
Languages
Kazakh (native), Russian (fluent), English (fluent) .
Computer skills
Windows Package (Microsoft Word, Excel, Power Point)
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