Executive Assistant Inventory Management

Mary “Michelle” Flowers-Graves

**** ********** ***** *****, *******, VA 23831

********@*****.*** 919-***-****

PROFESSIONAL SUMMARY

Results-oriented Executive Assistant/Project Specialist with over 30 years of diverse experience in project coordination, administrative support, and inventory management. Demonstrated success in leading cross-functional teams, streamlining operations, and handling high-stakes situations with discretion. Holds a degree in Criminal Justice/Homeland Security and offers expertise in a wide range of software, including SAP, Salesforce, Concur, and Microsoft Suite. Known for strong organizational skills, attention to detail, and a proactive, self-starting approach. Eager to contribute to a dynamic team and drive success in your organization. CORE COMPETENCIES

• Project Management & Coordination

• Vendor Relations & Contract Negotiation

• Budgeting & Inventory Management

• Executive Support & Scheduling

• Microsoft Office Suite & SAP S3/S4

• Process Improvement & Workflow Optimization

• Cross-functional Team Collaboration

• Strong Written & Verbal Communication

• Confidentiality & Problem Resolution

• Effective Meeting & Event Coordination

PROFESSIONAL EXPERIENCE

ABB Group, Mechanicsville, VA

Project Specialist/Purchasing Assistant (Contract Position) June 2024 – Dec. 2024

• Coordinated procurement processes, managed inventory, and ensured on-time delivery of goods from suppliers.

• Developed project plans, including budgets, timelines, and milestones to ensure timely and cost-effective project execution.

• Facilitated communication between internal teams and external vendors, driving smooth project flow.

• Negotiated contracts with vendors to secure favorable terms, improving cost efficiency.

• Documented project phases created executive-level reports and led post-mortem evaluations to implement best practices for future projects. Dominion Energy, Richmond, VA

Process Asst. IV/Admin. Asst. III/Executive Assistant April 2014 – Apr. 2024

• Coordinate team meetings and internal communications (e.g., distribute information, schedule presentations, provide PowerPoint presentations and agenda).

• Manage internal and external high-profile events.

• Print and prepare executive meeting materials, including professional binders.

• Strong interpersonal skills and diplomacy, anticipates needs and eliminates friction for the Executive in performing their job function.

• Demonstrates complete integrity and ethics; handles sensitive and confidential information with professional discretion.

• Manage complex calendar requirements, including timely scheduling to ensure meetings are prioritized and occur with appropriate timelines.

• Communicate on behalf of executives internally and externally.

• Prioritize tasks and take timely action based on departmental objectives and business needs.

• Adhere to T&E policies, book travel, file expense reports, and reconcile expenses.

• Follow purchasing policies, process invoices, and track orders.

• Facilitate projects, prioritize demands, and adjust based on executive priorities.

• Prepare executives for meetings with materials and agendas.

• Works with minimal supervision, strong initiative, good judgment, and detail-oriented follow-up.

• Build relationships and interact professionally with all organizational levels.

• Excellent written and oral communicator; proficient in spelling, grammar, and punctuation. Summarizes information quickly and tracks communication across multiple channels (meetings, video calls, IM, texts, emails).

• Prioritizes and work independently and collaboratively with administrative assistants/external partners across different time zones and heavy workloads.

• Tech-savvy with proficiency in Microsoft Suite (Outlook, Word, Excel, PowerPoint); knowledge of Concur Travel and Expense, SAP, SharePoint, and Workday preferred.

• Positive work attitude, sense of humor, and high productivity.

• Strong attention to detail in follow-through, proactive scheduling, and preparation of executive binders.

Spotsylvania County Schools, Fredericksburg, VA Substitute Teacher Aug. 2010 – Jan. 2014

• Delivered lessons and managed classrooms, including those with challenging student dynamics.

• Recognized for excellent classroom management skills, often assigned to difficult classrooms, including a juvenile detention center. Kids Peace, Richmond, VA

Administrative Specialist/Purchasing & Accounting Clerk Sept. 2009 – Aug. 2010

• Handled purchasing, inventory management, and financial data entry, ensuring accurate accounting in QuickBooks.

• Compiled and submitted over 100 reports monthly with accuracy and detail. ADDITIONAL EXPERIENCE

• Easter Seals, Inc. – Executive Assistant to the President

• Eisai, Inc. – Project Coordinator/Document Specialist/Metrology Coordinator

• Bayer Crop Science/Pharmaceutical – Executive Admin. Assistant (Scientific Affairs Dept.)

EDUCATION

Strayer University, Washington, DC

Bachelor of Science in Criminal Justice/Homeland Security 2019 Norfolk State University, Norfolk, VA

Psychology Certification 2013

CERTIFICATIONS & TRAINING

• CPR Certified

• Medicine Management Certification (2019)

• Certified Foster Care Certification (2006 - 2019) TECHNICAL SKILLS

• SAP (S3 & S4), Salesforce, Concur, PeopleSoft, SharePoint, QuickBooks, Microsoft Suite (Excel, PowerPoint, Word, Outlook), Visio, PBX Switchboard

• Adobe Photoshop, Access, ArcGIS

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