Executive Assistant Marketing Specialist
Resume:
CONTACT INFORMATION
*********.*******@*****.***
Houston, Texas
PROFILE
Accomplished and result driven administrative professional recognized for professionalism, commitment to excellence and demonstrated ability to support diverse projects throughout the organization. Excellent interpersonal skills with the ability to communicate and collaborate effectively. Upbeat, self- motivated and able to work independently or on a team.
SKILL SET
MicrosoŌ Office Suite: Excel, Outlook, PowerPoint, Visio, OneNote, Access
Adobe Suite/Design: InDesign, Photoshop, Canva, Acrobat, Signature
MarkeƟng and Research Sites: Constant Contact, Word Press, Hootsuite, CoStar/LoopNet, Crexi, Land Vision, XRM, Catalyst, LisƟng Lab, Realty Ads, Google Earth, ARCGIS, Bravitas, ZoomInfo and MarkeƟng AnalyƟcs
CMR ApplicaƟons: Salesforce, Sierra, Weave
CommunicaƟon/DocumentaƟon Programs/Apps: Teams, Zoom, Google Meets, Voxer, DocuSign, Adobe Signature, Zipforms and ClickUp
AccounƟng: QuickBooks, NetSuite
EXPERIENCE SUMMARY
Gillman Companies, Houston, Texas April 2023 – November 2024 Executive Assistant: COO & Executive Office, Personal Assistant, Facility Admin., Report of Loss Admin. Orion, Houston, Texas June 2022 – February 2023
Executive Assistant: C-Suite
Transwestern, Houston, Texas March 2021 – May 2022 Brokerage Coordinator & Administrative Assistant
Compass Real Estate, Houston, Texas (temporary) October 2020-April 2021 Marketing Specialist & Administrative Personal Assistant Wholesale Electric, Houston, Texas (laid off due to COVID) March 2020-October 2020 Executive Assistant: C-Suite, Marketing
Signature Smile, Houston, Texas (temporary) December 2019-March 2020 Executive Assistant: CEO
Heath Consultants Incorporated, Houston, Texas November 2018-December 2019 Marketing Specialist
KDC Commercial Real Estate & Marketing Specialist, Houston, Texas October 2016-November 2018 Office Administrator & Marketing Specialist
Celltex Therapeutics Houston, Texas January 2014-September 2016 Executive Assistant: Legal & Human Resources
Service CorporaƟon InternaƟonal (SCI), Houston, Texas January 2008-October 2013 AdministraƟve Assistant
Denali Incorporated, Houston, Texas October 2002-April 2005 ExecuƟve Assistant: C-Suite
KIMBERLEE M. PRESSON
Executive Assistant
EXPERIENCE DETAILS
Gillman Companies, Houston, Texas April 2023 – November 2024 Executive Assistant: COO & Executive Office
Chief Operations Officer: calendar management and for supporting directors and gate keeper. Approve all Director’s PTO requests, meeting coordination, email monitoring, electronic filing system setup and maintain; prepare and reconcile all company’s employee expense reports prior to COO’s approval, ensure office is maintained, updated and distribution of lists for ten locations, update COO on VP’s status, personal assistant, maintain kitchen and executive conference room and equipment, proofreading
Facilities Administrator: maintain impact facilities tickets system, maintain personal item list for President, weekly facility meetings with maintenance, educate employees ticket process Report of Loss Administrator: work with General Managers, Directors, liability/insurance companies and Executives on all new ROL’s, investigations, requesting and documenting information, attending trials, as needed, maintaining hard/electronic folders, follow up statuses, setting legal meetings for reviewing all open items, archiving cases Company Complaints: including BBB, Lemon Law and subpoenas, investigate all involved parties, recording all customer call complaints, work with General Managers and Directors to resolve issues, customer follow up, update BBB with resolutions Orion, Houston, Texas June 2022 – February 2023
Executive Assistant: C-Suite
Support to C-Suite Executives: including CEO, CFO, COO, Legal and Vice President for marine and six Board Members, as needed. Maintain Executive’s calendars, meeting coordination, excessive travel (all Executive’s lived out of state), expense report preparation and reconciliation, purchasing card reconciliation and GL coding, meeting minutes, project-based assignments Board Members: Scheduling, travel assistance, meeting logistics, hotel and restaurant reservations, contact information for members and executives, Board’s expense reports as related to the company General: Account Administrator for Administrative Accounts: office supply, kitchen supply, offsite storage, building management, FedEx, Pitney Bowes, All CEO subscriptions, real estate files maintained for legal and company broker, greet guests, monitor lobby via camera, office and kitchen supply ordering
Transwestern, Houston, Texas March 2021 – May 2022 Brokerage Administrator & Administrative Assistant Support team of five brokers, areas: Multifamily Investment, Land and Special Projects and Office. Back up support for other TW brokers, as needed, including all marketing materials/collateral, print and/or electronic, design weekly eblasts utilizing InDesign, Photoshop, XRM, Constant Contact, Crexi. update flyers, signs, CoStar/LoopNet, Apartments.com, Listing Lab, Catalyst, Brevitas, and Realty Ads. Prepare presentation packages, BPO’s and RFQ’s. Provide research utilizing Land Vision, Google Earth and area demographics utilizing ARCGIS, updating commission recaps, expense reports. Maintain Broker’s calendars and update contacts, daily. Assisting with creation and maintain project budgets. Monthly ZoomInfo pulls targeted markets, e-blast contacts, and various PowerPoint presentations
Compass Real Estate Houston, Texas (temporary) October 2020 – April 2021 Marketing Specialist & Administrative Personal Assistant Team communications utilizing Voxer, email, ClickUp and daily Zoom meetings. Residential property photography worked w/contract photographers and videographers, maintain SISU transaction management software, maintain and monitor all transactions. Skyslope marketing and listing proposals, administrator for Sierra CRM: enter leads, assign lead action plans for each client, disperse percentage of leads to each agent according to territory, utilized Zipforms and DocuSign to send preset templates for signatures on contracts, coordinate commission disbursements (CDA’s) to submit for Broker’s approval prior to each closing, disperse leads from lead generators, Home Light and Dave Ramsey services for quick turnaround, monitor and maintain lead agent’s email and calendar, har.com’s matrix to research MLS numbers for comps, schedule and coordinate all team meetings and events, proofing all documents
Kimberlee Presson
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Wholesale Electric, Houston, Texas (laid Off due to COVID) March 2020 – October 2020 Executive Assistant: Marketing
Vice President Support: Manage calendar, emails, personal errands, travel arrangements, phone line, contacts, expense report, coordinate all executive leadership meetings, meeting minutes and transcription, produced and maintained company’s emergency protocol binder, produced budget and distribution plans reports Marketing and General – Design communication for social media, print, banners and billboards, designed art for promo items, worked with vendors for logo standards, designed location calendars, almanacs, assisted with marketing costs, maintained calendars for conference rooms, 50/50 remote support, Monday-Friday lunches for onsite employees each day, assisted in coordination of virtual employee holidays, office supply and kitchen supply Signature Smiles Houston, Texas (temporary) December 2019 – March 2020 Executive Assistant: CEO
CEO and General: Maintained CEO’s professional and personal calendars, meetings, event coordination including conference calls and town hall meetings, phone interviews, onboarding, confidential communications, deligat assigned items to locations, correspondence, ensuring daily office operations including scheduling utilizing Weave and Open Dental, coordinating cash and deposits pickups for each location, scanning invoices, filing insurance claims, expense report reconciliations for all company issued credit cards, bi-weekly payroll assistance, assisted in marketing with social media content and monitoring, lunch/dinner reservations, device management, coordinated all CEO’s travel Position was intended to be long term but abruptly ended due to company closure. Heath Consultants, Houston, Texas November 2018-December 2019 Marketing Specialist
Oversee social media communications, product announcements and e-blasts, maintain contact list, company newsletter, assist with travel for sales and marketing team, assist with trade shows, marketing materials/collateral design and produce, maintain Executive profiles with national organizations per each state regulations, summarize sales reports per division, media including products, live action and field including: editing, design employee communications for human resources, production and payroll as assigned
KDC Commercial Real Estate & Development, Houston, Texas October 2016 – November 2018 Office Administrator & Marketing
Major Projects: KPRC News Station, Lennar’s Corporate Office Supported Vice President of Development and Vice President of Construction, weekly onsite construction meetings coordinated between construction, architects and clients, onsite construction photography, edited and composed for corporate office updates and tracking, groundbreaking ceremonies and opening events, design art for renderings, maintained architecture and engineer plot maps and blueprints, interviewed contractors, as needed, BIS Now or Other publication materials, update project budgets and contractor invoices, travel to Dallas to assist with other projects and continued education CellTex Therapeutics, Houston, Texas January 2014 – September 2016 Executive Assistant
Manage and maintain VP’s human resources and legal calendars, prepare NDA’s, contracts or other legal documentation, travel arrangement including owners, media monitoring (domestic and foreign), including FDA regulatory changes, FDA compliance guides, create and maintain shareholder’s records and contract changes, maintain patient health logs, update communications logs in client folders, purchase orders, request proposals, meet with vendors to review contract revisions, maintain clinical records, assignments as directed, document employee’s PTO and approvals Kimberlee Presson
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Service Corporation International (SCI), Houston, Texas January 2008 – October 2013 Administrative Assistant
Supported Managing Director, four accounting Directors, seven Managers, 40+ staff team members. Directors: including scheduling, extensive international travel to India, calendars, phone line monitoring, device support, office set up, maintain equipment, software updates, organize/schedule international conference calls and Webinars. Co-managed corporate administrative assistant group and public relations Denali Incorporated, Houston, Texas (laid off due to company restructure) October 2002 – April 2005 Executive Assistant
Supported CEO, CFO, Chairman of the Board and Corporate Accountant Administrative support for Executives including, scheduling, travel arrangements, calendars, route phone calls, expense reports, device management, office equipment maintenance, coordinate meetings, transcription, maintained conference rooms, managed corporate office move
Location downsized office due to the company’s restructure
EDUCATION
2018 – High5 Leadership, San Diego – ConƟnued EducaƟon 2014 – Adobe InDesign CerƟficate – ConƟnued EducaƟon 2014 – CPR & ARD CerƟficaƟon
2002 – Massage Therapy CerƟficaƟon
1999 – 2001 – Office AdministraƟon & Computer CerƟficaƟon 1999 – 2001 – GED
SECONDARY EMPLOMENT
1999–2001 New Home Builder: Office Assistant - support community sales associate, greeƟng clients, designing and distribuƟng sales flyers via email and text messages, maintain schedule, book appointments, follow up with clients, comps research, filing, updaƟng informaƟon on websites, update agencies with BTSA’s, showing model and spec homes to clients, liaison between sales and construcƟon, cold calling leads, photography of communiƟes, construcƟon and homes CommuniƟes: Sierra Vista, Pomona, Sterling Lakes, Columbia Lakes 2015 – Current – various residential real estate photography for agent contacts per request
VOLUNTEER WORK
Friendswood Animal Advocates
Ronald McDonald House
Friendswood Animal Control
Paws and Claws Lewis Beach
The Gabriel Foundation
OTHER
A very positive, can-do individual who thrives on helping others while expanding my own professional and personal experience. Proud mother of daughter attending college. Finds values in volunteering, community support, spending time with family, hiking, art, cooking and live music.
Kimberlee Presson
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