Accounts Payable Internal Controls

YUKIKO M. WELDON

**** ******* **** *****, ** ****2 Cell 214-***-**** email: **********@*******.***

SKILLS

Microsoft Office SAP, Microsoft NAV, Salesforce, Concur, Ariba, Bilingual (English and Japanese)

CERTIFICATE (Certificates are available on Linkedin)

Accounting & Bookkeeping (Accounting Coach, LLC. BBB Accredited accounting certified courses)

Complete of Accounting – Bookkeeping & Accountancy 2024 (Udemy)

Bank Reconciliations & Cash Internal Controls (Udemy)

LEADERSHIP ELEVATE PROGRAM

Selected to participate in the O’Neil company Leadership Elevate Program (transformative 2 year leadership development program. Mastering key leadership concepts, apply them to real world challenges, and refine skills through an action-oriented/muscle-building approach.

WORK EXPERIENCE

DATA ANALYSIS, INC. - Plano, TX February 2021 ~ April 2025

ACCOUNTS PAYABLE MANAGER

Responsibilities:

-Lead and oversee accounts across global entities, ensuring alignment with company goals

-Monthly reconcile the balance sheet for the accounts payable trade and intercompany global entities, ensure that the AP subledger/trial balance matches the general ledger.

-Collaborate with the Offshore CoE to optimize high-volume transactional processes, ensuring quality and accuracy.

-Post and process journal entries to ensure all business transactions are recorded

-Forecast weekly accounts payable spend and report it to Treasury

-Correct and reconcile misapplied payments to balance the ledger

-Review processed invoices for final approval and post for payment

-Go over the AP scorecard to see if individuals are contributing the same level of productivities

-Evaluate team performance, conduct one on one review, examine compensation

-Maintain vendor relationship and manage master vendor accounts in the system

-Apply correct sales tax rates for items related to the machine used for the production for California invoices and send partial tax exempt certificates to vendors

-Analyze and reconcile top 25 vendor statements and bring vendor accounts to current

-Initiated ACH, wire, online and check payments

-Reconcile Intercompany shared expenses and issue rebill invoices as needed

-Prepare and file 1099 for company and global subsidiary companies

Accomplishments;

-Reached the MBO goal of annual discount earning

-Eliminated $68K in late fees by negotiating and implementing a new processes

-Successfully completed the project to consolidate global intercompany accounts into one

-Recognized by Global Chief Financial Officer and Chief Accounting Office for seamless completion of the projects, and lauded for managing the US and offshore AP teams

-Chosen as a core member for the new ERP implementation

AVNET, Inc. - Richardson, Texas December 2010 ~ November /2020

ACCOUNTS PAYABLE SPECIALIST II - EM TRADE

Responsibilities:

-High volume 3-way match AP process; matching invoices to purchase orders and receiver documentation

-Post payable journal entries to the vendor ledger (Debit/Credit)

-Monitor vendor accounts daily for open invoices to keep them under 60 days

-For month/quarter/year end closing - Reconcile statements and provide financial information to management by researching, analyzing accounting data and preparing reports

-Reclass and code general ledger (GL) accounts correctly

-Collect debit balances from suppliers - identify outstanding debit balances, take actions in order to encourage timely payments, process payments and refunds, resolve billing issues

-Process credit and debit memos related to tariff, return goods, royalties, discounts, incentives, marketing expenses, freight, and service charges

-Reconcile and submit statements, monitored monthly or quarterly depending on tiers of accounts

-Research and resolve billback claims, work with appropriate departments and close claims within 30 days

-Process tariff charges for products from China, verify product identification numbers and make sure tariff charges do not exceed 25%

-Perform audits for major accounting companies for suppliers and complete return upon completion.

-Watch for negative balances and duplicate payments

-Negotiate and resolve disputed items

-Adjust/upload entries

-Submit expedite requests to the warehouse when parts are not received

-Maintain financial security by following internal controls, comply with federal, state, and local financial legal requirements

Accomplishments: Selected to be on GR(goods receipt) project and closed over 50M dollars in inventory discrepancies

-Research and ensure all inventory discrepancies are identified and cleared within a specified time period

-Conduct daily review of all inventory discrepancies; work with other teams to research and resolve out of balance conditions

-Ensure any open audit issues are closed by showing evidence of satisfactory resolution

-Ensure all internal audit findings are cleared to the satisfaction of management

Education

Tokyo Foreign Language College – Majored in Business Administration April 1991 ~ March 1993

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