Team Member Special Projects
Resume:
WORK
EXPERIENCE:
Centers for Disease Control (CDC)
NCEZID/DIDRI/DO
**/**** • Prosent
Colene Nelson
Newnan, GA 30263
Phone: 678-***-****; work: 404-***-****
Email: **********@*****.***: ppp6(µ cdc gov
Duties: Accomplish special projects lhrough analysis and review of
problem, issue, or program rcquiremenl: determine what information
is
required; and collects data from various sources in order to render infonned rccommcndations/altcmalivcs. Provide administralivc suppon on a wide variety
of
actions and problems. As a team member, participate in the implementation, planning
of
new initiatives and projects !hat will enhance the overall effectiveness of
administrative management
of
the
organization. Manage assignment. project. and day-to-day plan. Enter orders in CCPS for processing and process Travel in the Concur syslcm. Propc~y back-up and TASNET (Timekeeper) back up. St. John
Group
Program
Analyst, Atlanta, GA
09/2022 - 09/2023
Duties: Contractor at CDC. Developed, processed, and tracked a variety of
records and reports. Scheduled conference calls,
reserved meeting space. and provided coordination/1ogistical suppon for meetings or
conferences. Maintained Outlook calendars,
schedule and coordinated meetings for Hcahhcare-WARN. Scheduled at lcasl I meeting every 2 weeks for projccl updates. Provided logistical support
10
projcc1
Pis
for project meetings
by
scheduling and booking meeting rooms/MS Teams/Zoom. prepared prcsc:ntation materials. provided supplies from branch inventory or
request new items,
and
requesting visitor access as
needed. Fonnulatcd, tracked and execute annual budgcl and prepared budget rcpons by reviewing purchase orders. credit card purchase logs. and other expenditures by the branch as directed by the Branch Program Management Oflicial. Informs decisions on allocations
of
funds and changes expenditures. Developed and/or updated sprcadshccls to track the processing of
technology
transfer agreements. inter/intra-agency agreements, and loan agreements related to specific projects. Followed up on required paperwork. timclincs. approvals. and slatus. Provided all !racking spreadsheets to project leads and senior slalT al least monthly. Managed and reviewed nursing home. LTACH. and relevant facility data from NHSN. Facilitated travel logistics and requirements. and orders for field supplies and equipment. Coordinaled with DHQP Ops 10
ensure Heahhcarc-WARN staff have
proper. up•to--date clearances and training appropriate for field work. Managed and maintained shared mailbox. Assisted with dcvcloping/draHing/rcvising project forms/qucslionnaircs and projecl facility notification lcllcrs/flycrs. Assisted with da1a
entry
and management (cpi and lab) in REDCap, Excel sprcadshccl's for budgeting. and other data systems. Using Microsoft Teams to upload document
to
keep track
of
!ravel budget for staff and daily processes for procurement. CDC (Coatraclor)
TJFACT
Program
Analyst, Atlanta. GA
I
0/2021 - 09/2022
Duties: Provided administrative, special project/program and management support in special projects and routine tasks Division/ Office (NCCDPHP/DNPAO). Analyzed and advised on changes in policies and
resources that affec1 program objectives.
Provided backup limckccping. Reviewed and approved travel in Concur Travel System. Answered questions in written or
oral
communication.
COC
(Contractor) RWD Consulting
Program
Analyst, Atlanta, GA
0812021
-10/2021
D•ties:
Contractor in NCHHSTP/DHAP/OD. Provided operational and administrative support services for the Office of
the
Director, Division
of
HIV/AIDS Prevention. Participated in the implementation and planning of
new iniliativcs and projects that
provided the effec1iveness
of
administrative management. Provided data entry services to update the branch/office intramural spending plan based on expendilurcs.
CDC
(Contractor)
The
Leading Nici•~
Support SJ>Hi•list Atlanta, GA
07/2019-08/2021
Duties: Took over contract. Contractor in the Division of
Immunization Services (JSO),
Na1ional
Center for Immunization and
Resplratory Diseases (NCIRD). Responded to routine telephone requests. Sorted. reviewed.. and distributed mail. Maintained calendars and arranged meeting rooms. Requisitioned supplies. prinling. maintenance, or
other services. Maintained office files.
Prepared routine correspondence. Arranged for conferences, meelings, and assembles background materials. Utilized various systems, such as: Concur. time and altcndance. Refered non•rouline requests lo appropriate CDC staff. Served as timekeeper for Branch S1aff. Maintain positive customer service focused relationships with all staff. Communicated within a variety of cultural contexts and to various audiences. including senior officials. CDC (Contractor)
Cberokrr
Support Sptc-ialist Atlanta,
GA
::i t::,or
in the Division of Immunization Services (ISO), National Center for Immunization and Respiratory Diseases
(NCIRD). Responded
to
routine telephone requests. Sorts. reviews, and dis~ributes ~ail.. Maintained calendars and a~nged
meeting rooms. Requisitioned supplies, printing, maintenance, or other services. Mam~amed o~ee
files_. Prepared routme
conespondence. Arranged for conferences, meetings, and assembles b.ackground matcnals. Utth~es vanous systems, such as: Concur. time and attendance. Refercd non-routine requests to
appropriate CDC staff. Served as timekeeper for Branch Staff. Maintained positive customer service focused relationships with a11 staff. Communicated within a variety of cultural contexts and to various audiences, including senior officials. Food
aad Drug
Administration
R<><kvilk. MD
l2/201S-G6/1018
Proanm
Support Spttialisl
Dutin: Provided administrative. special project/program and management support for activities conducted lhat further ODE's medical device program. Planning, organizing. carrying out and evaluating special projects affecting the administrati~n ~f programs in the Division/Office. Analyzing and advising on changes in policies and resources that affect program obJccllvcs. Compiling specific, detailed scientific or regulatory information from various sources for evaluation or rcponing purposes. Performed searches of various databases to provide support to the scientific review staff. Prepared status reports or scientific summaries or instructions. Provided administrative and regulatory guidance and advice to
Division/Office support
staff
members. Initiated, answered and coordinated written and oral communication with a wide range of individuals regarding technical and scientific information.
Notional ln,tllutts of HHllh (NIAMS)
ll<thesdo, ~ID
ll/2013-12/2015 Admiaistrative Ttthnician
Duties: Kept abreast of new and changing procwemcnt policies, regulations, and requirements, and assures that AMB is in compliance with all established policies. Developed and proposed written proccdwcs, such as: internal operating procedwcs. Reviewed the purchase requests for adequacy and completeness. Maintained effective working relationships with NIH's Office Procurement and NIH's Office of Financial Management. Served as Receiving Official for the OD/EP. Responsible for receiving, inspecting. and accepting government equipment and centers receiving into NBS after determining that all material ordered or all services arc ordered. Served as liaison for maintenance contracts. Maintained current logs and spreadsheets on the status of contracts. Assisted the Administrative Officer in planning. developing, formulating. preparing, executing, and monitoring organizational budgets. Used the Edie System to run reports. Ran receiving reports for invoices and contracts. Facilitated SmartCard requests. Managed in and out-processing of branch staff. Communicated within a variety of cultural contexts and to various audiences, including senior officials. Used the NBS system for budget and credit card reconciliation. Processed budget ana1ysis for procurement purposes on a monthly basis. Used the NIH Simplified Acquisition and Delegated Procurement for processing orders and yearly budget projections. Maintained daily logs for budgets regarding procurement and updated logs for current/processed contracts.
National
lastitutrs
of
Hralth
(NIAJD)
lldhtsdo,
MD
10/2012-IVlOll
Socr•l•ry
Duties: Maintained the supervisor's daily calendar, making appointments and arranging conferences and meetings without specific prior approval. based on knowledge of the supervisor's schedule. On own initiative, made arrangements for such meetings
by
reserving space, setting specific time, and contacting aH
personnel expected to attend. Ananged for transportation and lodging for participants. Made all necessary travel arrangements for the supervisor based on knowledge of the supervisor's preferences in travel. Kept in touch with the supervisor en route to resolve problems. Completed the processing of vouchers. lndeJ?C~dently
developed methods of automating administrative reports, considering the interrelationship of rcpon.s and mu1ttphcs uses of the data, e.g.: pons of the data used for monthly reports on funds and obligations, training. trsvcl, and staffing can be used for quarterly planntng and budget reports. Controlled all correspondence. Received all incoming unclassified mail for the supervisor and maintained a daily log of all official mail. Determined whether correspondence should be
brought to the
attention of the supervisor. rcfcned 10 appropriate personnel, or handled personally. Notkinal lnstilulu of Health (NIAMS)
ll<the,da, MD
11/2010-10/2012 Proanm Analyst
Duties: Prepared a variety of reports involving status of obligations and funds available. Reviewed, verified, and analyzed reports for accuracy, completeness, and integrity of data. Made recommendations for system enhancements and improvements. Participated as a team member on designated special projects associated with budget, financial, and tracking tasks. Perfonned recruitment activities related to variety of positions that include professional, scientific, senior level personnel. Provided HR support to supervisor, team leader, or requesting organization regarding proposed HR actions. Prepared close-out documents to close contracts which encompass review of the Contracting Officer's Representative (COR). Tech Team
Rockville,MD
03/2010-07/2010 Administrative Assistant
Duties: Received visitors and incoming calls for Branch Chief and staff. Detennined the nature of the inquiry and directed to Branch ChiefYStaff only those calls needing their immediate attention or action. Handled administrative and routine technical inquiries based on knowledge of the Branch's activities or infonnation on file and referred other inquiries to appropriate staff. Referred complex scientific and technical matters to the supervisor or appropriate staff person. Developed methods for automating administrative reports. National Institutes of Standards and Technology (NIST) Gaithersburg, MD
02/2009--03/2010 Office Manager
Duties: Purchased items via government credit card using NIST's computer system. Prepared foreign and domestic travel authorizations and vouchers, made travel arrangements through NIST travel agency. Set up office space, computer, telephone, and voicemail accounts for new employees, guest researchers, and students. Input time and attendance for 22 employees of group. Prepared other administrative fonns such as: shipping and works, telecommunications, IT, visual arts (printing and duplications} requests. Scheduled meetings and noted commitments (deadlines) on the Group Leader's calendar. Served as backup for other groups in the Division. Provided HR support to supervisor, team leader, or requesting organization regarding proposed HR actions.
National Institutes of Health (NLM)
Bethesda, MD
01/2008-02/2009 Administrative Technician
Duties: Advised supervisor on practical and technical aspects of office administrative to include: procurement, budget, human resources, office automation, training, timekeeping, and travel, and perfonned staff support in each area. Tracked all personnel, supply, training, and other administrative transactions as the documentation flows through the office in both electronic form and on paper. Arranged travel for staff members, including: scheduling transportation, arranged hotel accommodations. Kept in touch with staff enroute, and prepared travel vouchers, and requests for travel advances. National Institutes of Health (ORS)
Bethesda, MD
08/200~4/2006 Secretary
Duties: Received visitors and incoming calls for Branch Chief and staff of 40. Handled administrative and routine technical inquiries based on knowledge of the Branch's activities or information on file and referred other inquiries to appropriate personnel. Referred complex scientific and technical matters to the supervisor or appropriate staff person. Cambridge Systems
Frederick, MD
I0/2004-05/200S Administrative Assistant
Duties: Received telephone inquiries and referred calls to staff of three when appropriate. Replenished supplies for office. Arranged travel for staff. Signed for packages.
National Institutes of Health (NIAID)
Bethesda, MD
12/2001--09/2004 Secretary
Duties: Maintained the supervisor's daily calendar, making appointments and arranging conferences and meetings without specific prior approval, based on knowledge of the supervisor's schedule. On own initiative, made arrangements for such meetings by reserving space, setting specific time, and contacting all personnel expected to attend. Arranged for transportation and lodging for participants. Made all necessary travel arrangements for the supervisor based on knowledge of the supervisor's preferences in travel. Kept in touch with the supervisor enroute to resolve problems. Completed the processing of vouchers. Independently developed methods of automating administrative reports, considering the interrelationship of reports and multiplies uses of the data, e.g., ports of the data used for monthly reports on funds and obligations, training, travel, and staffing can be used for quarterly planning and budget reports. Controlled all correspondence. Received all incoming W1classified mail for the supervisor and maintained a daily log of all official mail. Determined whether correspondence should be brought to the attention of the supervisor, referred to appropriate personnel, or handled personally. Prepared appropriate charter packages, nominations packages, and notices of meetings and other required documents for all related charted Federal Advisory Committees. Collected, as required by law, confidential financial disclosure forms for all committee members prior to each
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Major: oflicc A
ID1pl1fied
Graduarcct•
.,
,,, Utomatioo
• arch, l
985
;riendly
High School
D
1
Washington.
MD
Ip
Oll:Ja
Graduated:
June,
l
984
JOB
RELATED TRAJ
Govcnuneor
T NlNC:
Purchase
Card
lfio ;d - l 0/2023
Alternative
Dis
3
HHS
Records
pute
Resolution - 0712008
NIH Basic Rcc~anagcmen!-011201 J
NIH
Diversity
T
rds
Opcrat,ons - 07/2012
NIH
EEO
La
rammg
- 07/2008
NIH
Federal
;sand
Regulations
- 0712008
NIH
I
trod
_upply
Schedules
-
08/2002
n uct1on
to
the NIH
8 d
NIH
OEODM Dive,.ity M u
get
Process -07/2012
NIH
Pro
So .
anagement
- 0712008
Vi .
gram
lvmg
Results -
07/2012
n 1s1on:
Property_
0212008
Professional
Service Orders - 0212012
Delegated Ac • • •
NIH
Internal
:u J~nin~
~~ogram -
05/2002
NIH
Simplified
Acquisitio g::;er
(NdB;) - 08/2008; 05/2014
NITAAC Training-
07/2014
egate rocurcmcnt-04/2014
Federal Appropriatioos
Law-08/2014
Risk Management
-08/2014
Basic
Simplified
Acquisirion _
07/20
J
5
ADDITIONAL
JNFOR!\fATION:
F~
and D":'g Adminisrratfon - Time-Off
Award/Cash Award
Natrona!
Institutes of
Health (NINR) -
J
997-1999
Federal Bureau
of
Investigation
-Top
Secret Security Clearance (1985-1992)
General
Accounting
Office
-
1985
U.S.
Patent and Trademark
Office
- J
983-1985
Tuscarora
High
School JV
Chccrlcadfog
Head Coach - 2005. 2006. 2007
SKILLS:
Burroughs,
WANG
OJS
l
40,
WANG VS 80; Dictaphone:
XEROX
Mcmo,ywritcr 630CT; MacIntosh. Four-Phase System; IBM PC
AT;
copier
machine: adding machine; c•mail; fax machine: IMSGATE; CCPS Windows;
Microsoft
Outlook. Typing
85-90
wpm: Microsoft Word;
PowerPoinl';
Sharc::Poinl; Microsoft
Excel;
Flowchartcr: NBS
Travel; Concur; GovTrip:
JP
Morgan Chase Credit
Card:
POTS System:
RMS
Budgel
System:
NED
System: JTMS
Contact this candidate