Document Management
Resume:
Denise Loy
September *, ****-April 17, 2025
Acquisition of Alstom Signaling Operations by Knorr Bremse Sgnaling. Layoffs April 2025
Document Manager/ Configuration & Change Management Position duties rolled from former company to Knorr Bremse Signaling. Combined DM & CCM for efficiency, conducting CCB’s in Clearquest and StarTeam as the project/ program CCM. Create baselines for final delivery of documents/product development.
Process Owner
Knorr Bremse Signaling did not previously have a “Signaling” group in their portfolio so we are taking the processes we used and streamlining them to make them more efficient. Removing redundancy and simplifying process to allow for projects needs directed by the customers, project managers and teams while still following the ways or working that make us compliant with quality and safety for our customers. August 2019 to September 2024
Alstom Signaling
Document Manager
Maintain document repository AEC-tpPLM and Teams/Sharepoint sites for Projects and Programs teams. Deliver customer submittals to customer Sharepoint and BOX sites for the teams and converse with customers to ensure all documents are received via email or their stored sites. Track project / program submittals via a Document Master List. Submit and track correspondence, customer responses, RFI’s, Notices, etc. Request access for tool use and training for new team members. Set up Teams/ Sharepoint Sites for new projects/ programs. Assist team members with issues involving access to repositories, placeholder requests for document proofreading, approval and storage. Create Document Management Plans for each project/ program. Contribute as part of the core team and attend Project / Program meetings. Create request IT service tickets for various issues not able to resolve on our own. Key User for AEC/tpPLM tool. Attend KU meetings weekly to remain current in updates and issues. Configuration &Change Management Assignments-internal training. Process Correspondent for Document Management Team Preform process reviews annually, contribute to project/ program audits. Update DM team on changes, improvements, template updates. Assist DM team when issues arise concerning process questions of their individual projects. Finding a way of working that is agreeable to all involved.
Windows 11,Excel, Word, Power Point, AEC-tpPLM, Clearquest, PDM, e-Builder, PMWeb, SAP GUI for Windows, GSI ERP user, Qliksense, Sharepoint, BOX, IS&T File Transfer.
November 2017 to August 2019
Alstom Signaling
Assistant to the VP P & T Engineering and Engineering Team Monitor an active calendar for the on- site directors and managers. Schedule appointments, meetings, conferences. Arrange domestic and international travel, completing travel expense reports. Review, communicate and forward correspondence for the senior P & T team. Greet guests and executive management visiting the site. Participate in a bi-weekly staff meeting coordinating e-meetings/conference calls. SAP and ePASS systems orders for site team, verify invoicing, approve payment. Assist with vendor request and invoice issues, payments. Assist with paperwork issues between sourcing and local vendor compliance. Prep for Town Hall, Round Table meetings. November 2015 to November 2017
Alstom Signaling
Assistant to the Executive Projects Director
Monitor an active calendar for the project director. Schedule appointments, meetings, conferences, teleconferences, and travel. Arrange domestic and international travel, completing travel expense reports. Review, communicate and forward correspondence for the Projects Director and senior projects team. Greet guests and executive management visiting the site. Participate in a weekly staff meeting coordinating e-meetings/conference calls and video conferencing. Prepare web-ex and audio for Town Hall, Round Table meetings. Assist with vendor request and invoice issues, payments. Assist with paperwork issues between sourcing and local vendor compliance, terms. Use the Oracle SSS system to request services, approve workflows, payments. February 2010 to November 2015
General Electric Transportation
Assistant to the General Manager of Engineering
Monitor an active calendar for the GM’s appointments by planning and scheduling meetings, conferences, teleconferences, and travel. Arrange domestic and international travel, completing travel expense reports. Review, communicate and forward correspondence for the GM of Engineering. Greet guests and executive management visiting the site. Participate in a weekly staff meeting coordinating e-meetings/conference calls and video conferencing. Prepare web-ex and audio for Town Hall, Round Table meetings. Assist team members with CIBT/ Visa applications and overseas work travel documents. Assist Facility/ EHS manager with vendor request and invoice issues, payments. Assist with paperwork issues between sourcing and local vendor compliance, terms. Use the SSS system to request services, approve workflows, payments. Back up for facility shipping clerk. Assisted with audits and facility inventory counts as needed. Support for Material Analyst Manager- preparing data (charts, graphs, tables) for weekly production meetings. Enter service requests in the ePOR system for facility use. Order office supplies; review invoices for facility suppliers prior to submitting to accounts payable. Process monthly P-card expenses, assist with new hire onboarding; maintain facility seating assignments and phones. Special projects and additional duties as required.
July 2007 to February 2010
Top Tempo/ Future Personnel
Contractor for General Electric Transportation
Administrative Assistant to Materials Analyst, Operations Manager, Buyer, Facility Manager Prepare data (charts, graphs, tables) for presentation and review with Program & Product Management Assist with cost center management. Attend weekly production meetings. Attend meetings in place of Material analyst when OOP. Investigate material availability for pursuits & orders. Consolidate material forecasting data, review for data integrity and communicate needs to PSI team. Monitor manufacturing order fulfillment and coordinate with customer service and program managers 2
Interim buyer- Indirect purchasing agent for GE sourcing team. Entered parts and service requests in JDE. Verified inventory availability and needs via JDE. Submitted internal request for parts transfers (ITR) as needed. Coordinate between sourcing, program management and manufacturing for any issues affecting order fulfillment, especially when multiple customers are impacted. Special projects and additional duties as required.
Proficiency with Windows 7, Microsoft Office 2010 including Office, Excel, Power Point, JDE 3
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