Human Resources Accounts Payable

Matilde Monsivais

San Diego, CA 619-***-**** **********@*******.***

SUMMARY

Extensive experience in full accounting cycle, administration and human resources duties. Ten years of expertise in the ability to interpret and apply regulations, rules, and instructions, and implement procedures. My strengths in communications skills to coordinate several projects with different departments. Problem solver in the accounting process streamline with the head department. Detail oriented in the accounting internal procedures. Examining, analyzing and interpreting records to prepare financial statements. Twelve years of customer service, administration and human resources, Federal and State Grants Administration for the private sector. Experience in supervising 3 to 10 direct reports. Bilingual English-Spanish.

SOFTWARE SKILLS

Fourteen years using the Microsoft Word, intermediate Excel and Outlook, Sage 100, Case Manager and the Hyperion accounting Software program. Business works. ADP Payroll system, BBSI Payroll System, Prophecy system, Compaq Mexican payroll system, Accounting Package Sage /Peach Tree. QuickBooks Business Enterprise 2019. QuickBooks online 2019. Sage Contractor. ERP systems migration data. CAREER SYNOPSIS

Christy White, Inc. San Diego, CA May 2023-Present Corporate Accountant

• Processing the full cycle of Account Receivables for the District and Charter Schools as clients of the firm collecting in monthly basis the 90% of revenue by changing the billing cycle on weekly basis

• Reviewing and entering all the Accounts Payable with the current vendor information and assigned each expense with the correspondent GL Code.

• Examining bank statements and reconciling them with the general ledger entries.

• Financial transaction management in taking care all the financial transactions of the firm, and resolving all the financial documents.

• Overseeing any discrepancies in billing for District and Charter Schools with the different audit teams.

• Examining expenses submitted by employees for traveling with clients, and obtaining the supportive documents of each charge

• Analyzing data to understand where the company is generating and losing revenue for each client project.

• Analyzing financial data to explore potential risks and creating forecasts

• Assisting in any project assigned by the Controller/CFO.

• Proving assistance to the Audit Team in end year busy season verifying that the client’s financial statements were calculated correctly. LOT Management - San Diego, CA Jul 2022 – Dec 2022 (Layoff) Accounting Supervisor

• Supervised Accounts Payable/Accounts Receivable.

• Processed the full cycle of Accounts Payable overhead.

• Implemented new procedures for the month-end accounting close process by preparing and reviewing journal entries and balance sheet reconciliations.

• Reconciled the Weekly bank and payroll reconciliations.

• Prepared monthly financial statements.

• Reconciled and resolved discrepancies on the bank charges deposits for previous months on the bank reconciliation.

• Reviewed that all the financial activities comply with federal, state, and local regulations and with the company’s policies procedures. SAMM Solutions, Inc. - San Diego, CA Jan 2022 – Jul 2022 (Contract) Senior Staff Accountant

• Processed the GL Analysis, account, month end close, accruals and adjusting entries.

• Supervised the migration data transition from two accounting software systems.

• Established new accounting procedures for month end close.

• Posted into the system journal entries, account reconciliations, and assisted with monthly close process.

• Reviewed the data for tax compliance and prepared the requested reports for Federal and State agencies.

• Prepared and reviewed the monthly financial reporting.

• Processed the full-cycle of Accounts Payable and Accounts Receivable.

• Reconciled and resolved any discrepancies with the bank accounts and credit cards.

• Resolved any issues with purchasing (order discrepancies, pending credits).

• Reviewed and processed the leases, rent schedules, and Common Area Maintenance (CAM reconciliations). Reva Medical LLC - San Diego, CA May 2021 – Dec 2021 (Contract) Senior Accountant

• Established new accounting procedures for month end closing.

• Supervised the accounts payable department, reviewed and processed the foreign vendor invoices.

• Managed the account receivables with the service company in Europe.

• Prepared and reviewed the Financial Statements on a monthly basis.

• Prepared the bi-weekly payroll, and reconciled against the journal reports.

• Reported directly to the CFO for any updates in the accounting department. Grizzly Equipment Rentals LLC (BNB Builders) - San Diego, CA Oct 2019 – Apr 2021 (Full-Time) AR Accountant

• Established new procedures to process Account Payables past due accounts over 90 days, and reconciled vendor statements.

• Prepared the Resale Certification for vendors.

• Generated weekly rental and sales billing for the two inter-companies entities in California and Washington.

• Improved on a weekly basis the process of the cash receipts deposits for the two inter-companies entities.

• Adapted new guidelines for the rebilling process of Account Receivables for the two inter-company entities.

• Prepared and reconciled the inter-company credit card expense charges on a monthly basis.

• Reconciled and prepared internal reports for Account Receivables, coordinating with the staff at the company headquarters.

• Delivered the billing files to the facilities managers on a weekly basis to generate the sales report for management. Sonet Transportation & Logistics Inc. - Otay Mesa, CA Apr 2018 – May 2019 (Full-Time) Lead Accountant

• Designed and created a new structure for the Financial Statements.

• Established procedures for Account Payables and Receivables, including monthly reconciliations of balances, and collected past due accounts over 30 days on a weekly basis.

• Prepared asset, liability and capital account entries by compiling and analyzing account information. Documented financial transactions by entering account information. Evaluated and audited reports while looking for discrepancies to inform the Controller.

• Improved special Financial Reports by collecting, analyzing and summarizing information and trends.

• Managed and supervised the Mexican and US Payroll, and other financial transactions related to the US and Mexican entities, processed Payroll on weekly basis, and resolved any issues related.

• Generated the Month end close accounting reports. Intercompany reconciliation accounts and bank account reconciliations, and the General Ledger.

• Directed lead guidance to accounting support personnel by giving daily work performances.

• Established accounting procedures for month end close.

• Collected the 40% of past due over 180 days in account receivables with a length of two months, resolving the company’s Cash Flow. Organics Unlimited Inc. - Otay Mesa, CA Oct 2016 – Feb 2018 (Full-Time) Accountant

• Improved the maintenance of the company’s account system and kept books and records on all company transactions and assets, including performing monthly reconciliations of balances.

• Examined all accounts payable and accounts receivable. Managed human resource functions, including payroll, health and life insurance benefits and employee performance metrics.

• Prepared the Financial Statements and Management Reports.

• Updated all the financial records and managed the internal accounting systems, and compiled intercompany transactions between the Mexican and US entities to prepare the Consolidated Financial Statements.

• Developed account receivables system.

• Implemented new accounting procedures.

Barbachano International Inc. - Chula Vista, CA May 2013 – Oct 2016 (Full-Time) Accountant/Administrative Manager

• Processed multi entity accounting, administration and human resource duties.

• Lead the accounting, administration, human resources and business related duties.

• Completed special projects given by the CEO such as Placement and Outplacement duties assigned.

• Improved the internal accounting systems by implementing new procedures.

• Updated the administration programs for the different entities, procedures, and evaluated system results with the external users.

• Implemented new procedures to process and deliver invoices to new customers.

• Developed account receivables system to maintain the revenue cycle through the monthly collections. Clay Tile Venture Inc. - San Diego, CA Mar 2011 – May 2013 (Full-Time) Staff Accountant

• Reviewed and consolidated the Financial Statements with the Plant Manufacturer, and oversaw the accounting activities.

• Provided assistance to the CFO and CEO on special projects assigned. Used Hyperion Accounting Software.

• Improved by 70% in collections on accounts over 120 days.

• Implemented new accounting procedures in the accounts receivables and payables.

• Upgraded new procedures in preparing the Annual Budget.

• Designed new procedures for the customer service department and the delivery team to coordinate the final product to the customer.

• Established new procedures for Job Costing with intercompany accounts. Yukon Equipment Inc. - Anchorage, AK Feb 2009 – Sep 2010 (Full-Time) Accountant/Human Resources

• Managed and prepared the accounting cycle with the accounts receivable and payable departments.

• Lead the preparation of financial statements, ensuring timely and accurate reporting, complying with appropriate accounting methods.

• Negotiated the OJT program for the company’s employees administrating a state grant for further training programs.

• Established new accounting procedures for the account receivables and payables departments.

• Improved new procedures to the accounting department in supervising the training process of the OJT Program with the State of Alaska for the federal and state grants.

• Established new procedures in the evaluation of budgets, presented findings and recommendations to top management. Speedy Glass Inc. - Anchorage, AK Jan 2006 – Jan 2009 (Full-Time) Accountant/Human Resources

• Reviewed and prepared financial statements and reports accordingly to the corporate standard procedures.

• Managed the revenue cycle of the ten glass stores for the Alaska region and reported on a monthly basis to corporate in Burnaby, Canada. Prepared the annual budget for the region with corporate office. Processed and reviewed the Payroll with Davis Bacon for the state and federal contracts.

• Supervised the human resources resolving any issue related.

• Implemented new strategies and procedures for the funding of the state grant awarded for this industry (federal and state grants).

• Reduced the account receivables in collections by 70% from accounts overdue 90 days.

• Upgraded the system for the cycle of account receivables and payables for the ten Speedy Glass stores. First National Bank Alaska, Anchorage, AK Apr 2002 – Dec 2005 (Full-Time) Customer Records Specialist

• Verified, reviewed and corrected errors on a daily basis regarding information on new account signature cards with a database using consumer, corporation, and limited liability company and partnership entities.

• Provided training sessions to the branch manager in regards to new procedures for the branch operations department.

• Researched and responded to calls from the branch staff on restrictive account inquires and questions of Bank Operations procedures.

• Implemented a new system to verify, review and process individual retirement arrangements for Traditional IRA and ROTH

(contributions and distributions) to accounts and oversaw transactions. EDUCATION AND TRAINING

B.S Economics University of Baja California, Tijuana, Mexico (USA Re-Validated University Transcripts) M.F Finances Cetys University, Tijuana, Mexico (USA Re-Validated University Transcripts) UCSD Financial Accounting course 2022

Contractors & Subcontractors lien waiver course AHBA Commercial Lending Course, American Institute of Banking, Anchorage, AK Financial Accounting Course, American Institute of Banking, Anchorage, AK

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