Document Control Management
Resume:
Ahmed Deeb Zahra
Mobil: +974-********
Doha – Qatar
Arabian Gulf E-Mail: *****.****.*****@*****.***
PERSONAL DATA:
Nationality:
Jordanian.
Date of Birth:
30th July’ 1974
Gender: Male.
Languages spoken:
o English Fluent (reading / writing)
o Arabic Fluent (reading / writing)
OBJECTIVES
To obtain a challenging position within the field of Document Controlling / CADD Drafting which will fully utilize my acquired skills, abilities and experience to the mutual benefit of employer and myself. Opportunities for advancement and upward mobility are required to take advantage of the constant acquisition of new skills in the provision of high quality Document / Drawing Management and drafting support. SUMMARY OF QUALIFICATIONS
• High Secondary School Diploma Certificate
• Oversee the day-to-day operations of the Quality and Document Control group, ensuring the highest quality and compliance of all document management deliverables
• Day to day supervision and operation of PMT Document Control Staff encompassing the registration, distribution, controlled storage, QA/QC and timely retrieval of all Expansion documents
• Establish/Maintain procedures for maintaining documents and change control of documents.
• Handled Technical and lifecycle management of procedural documents supporting business partner in the electronic document management system (3D Modelling & EDMS or equivalent).
• Collaborate with the Engineering Projects team to ensure seamless and efficient handover and user-friendly templates that align with the 3D / EDMS requirements.
• Monitoring and conducting Quality Control on documentation received from Vendor Contractor for compliance to the company specifications, reporting exceptions and facilitating corrective action. Discrepancies between Vendors delivered documentation and company specifications would be known and corrected well in advance of expected delivery to company Operation Documents and Standards.
• Provide high quality Document/Drawing Management and Drafting support to the implementation and sustainment of the Electronic Document Management System (EDMS) with an average error rate of less than 1%.
• Manage and implements Consortium Project Documentation Management Plan according to the rules defined in the Project Documentation Management Plan.
• Manage Document Change Control process (assignment, tracking, closure) to ensure adherence to regulatory requirements and current site practices.
• Document controlling (international standards)
• Provide Drafting of engineering drawings to Technical Services, Operations and Maintenance in a large-scale start up LNG plant.
• Maintain quality user relationships through the on-time delivery of quality drafting products.
• Support and maintain sophisticated database and document management techniques to produce all types of documents and drawings containing plant information in and from various electronic documents formats and convert these products into an Intergraph format.
• Provide Accurate and timely revisions to an as built drawing, within the documented quality expectations of ISO-9001.
• Software knowledge in AutoCAD, MicroStation, PDS, SP3D Laser Scanning etc.
• Helping in the research and making the necessary recommendation to find the best and easy way to provide the engineering employees with high quality documents & drawings.
• Provide 3D Model For Drawings Through MicroStation Software.
• Excellent communication and interpersonal skills to deal with field technical personnel, various agencies and the public.
EXPERIENCE HIGHLIGHTS
1. (Sept. 2014 till Date) Al-Fayd for Commercial Mediation. Document Control Supervisor
Working as a free Freelance work administration the company’s-controlled documents in accordance with company & customer needs.
Responsibilities Include:
• Experience in Electronic Document Management System (EDMS) specifically OpenText AO Documentum application, 3D modelling for their review, understanding, and correction / comments for all project related deliverables.
• Collaborate with other members of the operations and IT groups, in support of the development and revision of procedural documents
• Coordinate with appropriate departments to ensure all applicable documents are reviewed and revised with the specified review and revision timeframes.
• Arranging the entire schedule for the technical manager, and preparing the monthly technical report.
• Receives, indexes, and checks all incoming documentation, in any form, and enters it into the appropriate system in accordance with Company procedure.
• Dealing personally with customers to understand their needs and requirements.
• Helping in the research and making the necessary recommendation to find the best and easy way to provide the engineering employees with a high-quality Documents.
• Provide Accurate and timely revisions to an as built drawing, within the documented quality expectations of ISO-9001.
2. (Jan. 2007 to Aug. 2014) Oryx GTL Ltd.
P.O. Box: 22533 – Qatar
Document Control Supervisor
Working in the Engineering Dept. (Document Control Section) administration the company’s-controlled documents in accordance with company & customer needs. Responsibilities Include:
• Determine & enforce through functional groups – document control requirements in order for the company to meet internal & external needs.
• Selects personnel for project assignments to fulfill client and project requirements. Establishes clear/concise work standards and goals. Provides training and development, reviews work produced, completes performance evaluations, conducts employee counseling, and takes corrective action as necessary. May administer the merit budget for those assigned.
• Implements document/data management solutions with a primary focus on document control and records management. Administers data/document management applications.
• Directly responsible implementation & maintenance of the company document control system, reporting on the performance of the document control system for review & and as a basis for improvement of the document control system.
• Processes one or more document types through all procedural steps in accordance with well-defined procedures and guidelines. Ensures that pre-established document control requirements (e.g., which document numbering system will be used; how many and which signatures will be required for certain approvals, etc.) are satisfactorily met throughout the duration of the project.
• Receives, tracks, and monitors documents using standard document management programs to register documents, maintain databases, and produces logs, transmittals, and other reports as required. Enters data and produces reports using other standard office automation or department-specific computer applications. Initiates and replies to routine correspondence related to area of responsibility
• Works with other staff members as needed to develop and improve services. Responds to changing technology environment and participates in decision making activities relating to customers’ needs
• Support the Quality Systems program by maintaining the document control systems, engineering records and quality records in accordance with departmental procedures and applicable regulatory requirements.
• Maintains an established data distribution system and schedule for the assigned project based upon client, project, department, and supplier requirements. May revise system or schedule as required to ensure timely approvals and distribution. Expedites review, signature approval, and release of supplier and internally produced documents.
• Verifies retention requirements, arranges document cataloging, packing, and long-term storage or disposal of appropriate documents at time of closeout. Manages scheduled destruction of archived documents according to company and/or Client guidelines; provides assistance with document retrieval.
• Assists junior document control staff to ensure effective implementation of project specific procedures. Serves as liaison between support group, home office and field personnel. Interfaces with groups inside and outside the organization.
• Attends project meetings, as needed, to give document control input and to be kept current on project status.
• Monitors space requirements for project personnel to allow sufficient lead time for personnel placement as staffing requirements increase or decrease. May coordinate moves, placements of desks/files, telephones, etc.
• Delegates and directs the work activities of project document control team.
• Performs other duties commensurate with functional level and responsibilities.
• Sets the example as a team player who is deadline driven and works well with others.
• Responsible for the administration of the internal audit program. Maintains database, notifies auditors of upcoming audits and updates audit schedule, as necessary.
• Member of OryxGTL internal Auditors.
• Awarded ( 5 ) TAKREEM AWARDS for valuable contributions and accomplishments in different sectors in OryxGTL.
3. (Sept. 2005 to Dec. 2006) Dolphin Energy Ltd.
P.O. Box: 22275 – Qatar
Sr. Document Controller
Working in the Project Dept. (Doc’s & Std’s) using DELCOM System For Uploading And Checking All Documentation Coming From Vendors.
Responsibilities Include:
• Coordinate and carry out all Internet received project information data loading into the Document Control Database on a daily basis (Manage the backlog).
• Provide focal point for the resolution of Expansion Documentation Quality Control issues and facilitate an amenable and speedy agreement on corrective action. All Expansion Documentation issues will be facilitated shepherded through to resolution while maintaining an effective working relationship with all parties.
• Establishing of process flow for Project Documentation and development of suitable Information Management System to support this activity, compatible with COMPANY IS infrastructure and software.
• To provide High Level Project Information Specialist experience and documentation QA/QC expertise to Expansion activities thereby reducing improving the processes and the time demands of Expansion Engineering Staff in the identification and resolution of related issues and problems
• Scheduling and arranging the timely manner of Final Documentation to Dolphin Energy Documents and Standards Section including inventory of hard copy documentation, required metadata for electronic files and archiving of superseded revisions. The Final Documentation would be transferred to Operation Documents and Standards within a reasonable and effective time frame from date of receipt by Project from the JGC Contractor.
• Monitoring the Distribution of the Vendor Documents to the engineering personals done by the Document controllers and generating a weekly report and weekly over due status list.
• Responsible for the satisfactory closeout of any day-to-day Document Control queries that may arise.
• Review of any suggestions or comments as to the efficient and effective running of the Document Control System, computerized or procedural.
• Develop and lead the implementation of any new systems or procedures which may be introduced, including the training of end-users
• Managing document control management functions, including administrative staff where appropriate, including:
• Performing incoming document quality checks; Document registration; Document distribution (via DELCOM system and Transmittals); Assisting key personnel undertake document reviews; Document retrieval; Management reporting, and Process improvement and documentation.
4. (Oct. 1996 to Spet. 2005) RasGas Company Ltd.
P.O. Box: 24200 – Qatar
CADD Technologist / Document Controller
Working in the Engineering Dept. (Doc’s & Std’s) using Autocad, Microstation, Smart Sketch, PDS (Plant Design System), Smart Plant and EDMS. Responsibilities Include:
• Provide high quality Document/Drawing Management and Drafting support to the implementation and sustainment of the Electronic Document Management System
(EDMS).
• Coordinate and carry out all Internet received project information data loading into the Document Control Database on a daily basis (Manage the backlog).
• Maintain Document Register, ensuring deliverables for each discipline are kept up to date.
• Expedite subcontractor documents to ensure the Engineers return the Squad Checks in the specified time frame.
• Ensuring that drawing transmittals are acknowledged in case there is a dispute on whether the drawings were transmitted.
• Dealing personally with most of the MOC’s (Management Of Change), to update the Documents, Drawings and check it back in the EDMS System.
• Providing the engineering employees & the contractors with all the P&ID’s (Piping Instrument Diagrams), PFD’s (Process Flow Diagrams), ISO and 3D drawings through the drawing generation futures of the PDS (Plant Design System).
• Training CAD Personal With New Drafting Software’s similar like (MicroStation, Smart plant & Smart Sketch)
• Provide 3D Model For Drawings Through MicroStation Software.
• Receives, indexes, and checks all incoming documentation, in any form, and enters it into the appropriate system in accordance with Company procedure.
• Dealing personally with customers to understand their needs and requirements.
• Helping in the research and making the necessary recommendation to find the best and easy way to provide the engineering employees with a high-quality Documents. 5. (Oct. 1994 to July 1996) Al-Naqi Trading Co.
P.O. Box: 44 - Qatar
Document Controller & Junior CAD
Operator
Working in the company using AutoCAD & All Microsoft Office Products. Responsibilities Include:
• Arranging the entire schedule for the technical manager, and preparing the monthly technical report.
• Receives, indexes, and checks all incoming documentation, in any form, and enters it into the appropriate system in accordance with Company procedure.
• Responsible for all the filing system in the company and checking it weekly with all the references and dates.
• Assists manager in providing artwork design ideas for all company newsletter, pamphlet, brochure and related literature or promotional materials. COMPUTER COURSES AND SKILLS
All Microsoft Office Products – 1997
English Business Writing – 1997
EDMS - 1997
(PDS) P&ID’S - P&FD’S (Schematics Environment) – 1998 VISIO - 1999
(PDS) Equipment Modeling - 1999
(PDS) Isometric Drawing Manager - 1999
(PDS) Piping Designer - 1999
AutoCAD 14 - 1999
Micro-station 95 – SE – J & V8 – 2000
P-21 “Piping Design and Specification” - 2001
P-22 “Process Vessel Specification and Design” – 2001 P-23 “Heat Transfer Equipment” - 2001
Reading & Interpretation of Engineering Drawings, Schematics & Symbols - 2002 Smart Plant User (Modifying P&ID) – 2003
DELCOM (Dolphin Energy Limited Documentation System) -2005 Supervision & Middle Management Skills (ICTD) 2007 Integrated Management Systems Internal Auditor Course ( BSI ) 2007 Understanding ISO 9001, ISO 14001 And OHSAS 18001 ( BSI ) 2007 Advanced Auditing Skills ( BSI ) 2012
ACTIVITIES & HOBBIES
CAD design, graphic design & animations for various companies & organization Reading.
Swimming.
REFERENCES WILL BE FURNISHED UPON REQUEST
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