Studio Administrator
Resume:
Tina Fay
Rialto, CA ****7
Cell 909-***-****
Objective:Seeking to work in a dynamicandpositiveenvironmentwhichwouldallowmetoutilizemyadministrativeskillsand experience to their highest potential while providing me with the opportunity for new and exciting challenges. Work Experience:
August 2007 – November 22, 2024
Pfeiffer, a Perkins Eastman Studio Los Angeles, CA Studio Administrator
● Screened all incoming calls, visitors, letters and answered routine questions and provided information on behalf of managers.
● Managed Outlook calendars and handled all scheduling matters.
● Prepared overnight shipping packages for Fedex, same day messenger deliveries, received, sorted & routed mail daily.
● Booked hotel and flight reservations for Senior Associates for out-of-town project interviews and prepared travel itineraries.
● Prepared and submitted expense reports, ensuring timely processing, supporting documentation and accurate coding of expense items.
● Provided support to the marketing department staff with putting together proposals and making sure all materials are provided.
● Set-up zoom calls for consultant meetings and for project team meetings.
● Ordered and set up lunches for office and client meetings.
● Filed, photocopied; faxed, and scanned documents; created, updated and maintained office contacts and other databases.
● Up-keep of marketing contacts information on ACT and created mailing lists for announcements and year-end reports.
● Upkeep and maintain office and kitchen supplies. March 2004 – August 2007
Charles Dunn Company, Inc Los Angeles, CA
Listing Secretary
● Answered heavy phones, directed calls and greeted visitors
● Typed letters, memos, WinAir forms and other documents
● Received, sorted & routed mail daily
● Ran demographic reports for property addresses on Anysite.com
● Inputted new property listings into Loopnet
● Maintained conference room reservations
● Maintained office rosters, broker lists, and department calendars July 2000 – March 2004
Cushman & Wakefield Los Angeles, CA
Client Service Coordinator / Front Office Support
● Answered phones for office of the building, direct calls, took messages, and greeted incoming tenants and visitors
● Typed letters, memos, reports and other documents
● Purchased office supplies and control inventory
● Maintained various directories with current information
● Coordinated conference room reservations
● Coded weekly invoices for billing and input new vendor information and client data Education:1990-1993 Montebello High School, Montebello, CA Diploma - General Education
Skills:Microsoft Office Suite, Word, Excel, Microsoft Teams, Newforma, Deltek Vision 5.1, and Act References:Furnished Upon Request
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