Executive Assistant General Manager

Tamira Hopkins

Rialto, CA

Phone: 909-***-****

Email: **********@*****.***

Objective

Highly organized Executive Assistant with 20+ years of administrative leadership, including 11 years in HR and operations.

Experienced in managing executive calendars, coordinating complex travel and trade event logistics, and supporting high-level management in fast-paced environments.

Adept at cross-functional collaboration, document preparation, and maintaining utmost confidentiality.

Seeking an Executive Assistant position within a dynamic environment to provide efficient, professional, and proactive support.

Professional Experience

Moore's Ideal Products, LLC - Covina, CA April 2014 - January 2025

Executive & Administrative Manager

- Managed executive calendars, scheduled internal/external meetings, and organized appointments for key leadership.

- Coordinated travel arrangements, hotel bookings, transportation, and booth logistics for national and international trade shows.

- Served as primary liaison between executives and departments, ensuring clear communication and scheduling alignment.

- Prepared detailed travel itineraries and expense reports; reviewed and approved travel reimbursements.

- Supported marketing and sales teams with scheduling, asset tracking, and contract management for promotional events.

- Oversaw daily office operations, vendor relations, and purchasing for smooth organizational workflow.

- Created and maintained organizational policies, including compliance, safety, and violence prevention plans.

- Led annual business insurance renewals and collaborated with vendors for Certificates of Insurance and extended liability coverage.

California State Polytechnic University, Pomona - Pomona, CA. Jan 2010 - Sep 2012

Registrar Office CalWORKs Liaison (Work Study Position)

- Provided administrative support to students enrolled in CalWORKs, assisting with documentation and compliance for state-funded services.

- Scheduled appointments, verified class schedules, and ensured alignment with state requirements for continued enrollment.

Fry Fire & Electric - Upland, CA. August 2004 - September 2006

Office Manager

- Managed daily operations including scheduling, job inspections, and vendor coordination.

- Scheduled job walks and handled documentation for contracts and billing cycles.

- Phase billing, change order verification and billing on open contracts

- Time and Material billing

- Certified Payroll

Education

PHRca Certification - test date 09/30/2025)

HRCI (enrolled in test prep classes)

Bachelor of Science in Business Sciences 2024

California State Polytechnic University, Pomona

- Golden Key Int'l Honors

- Beta Gamma Sigma Int’l Honors

Associate of Science in Business Management - 2008

Chaffey College, Rancho Cucamonga, CA

- Vice President, ASCC Student Government

- Phi Theta Kappa Int’l Honors

Associate of Arts in Liberal Arts (Multicultural Studies) - 2007

Chaffey College, Rancho Cucamonga, CA

- Vice President, ASCC Student Government

- Phi Theta Kappa Int’l Honors

- Co-author, Green Initiative (adopted 2007)

Paralegal / Legal Research Certificate - 1991

Century Business College, Los Angeles, CA

Skills

- Executive calendar & meeting coordination

- Travel planning & trade show logistics

- Event & vendor management

- Office operations & administration

- HR documentation & policy creation

- Microsoft Office Suite, QuickBooks, THub

- Confidentiality & professional communication

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