Part-Time Executive Support
Resume:
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Audra
*********@*****.***
EXPERIENCE
JAN 2021 – NOV 2024
Grants Management Specialist/ Bureau of Reclamation/Denver, CO – Remote
• Evaluating and assessing grant proposals to ensure compliance with the organization's requirements and guidelines.
• Maintaining the grant management system for funded grants.
• Recipient intake and register information to SAP.
• Guided program recipients through fiscal and regulatory challenges.
• Worked closely with and supported the Chief Grant Officer, Grant Officers, and Technical Grants Officers on active Grants.
• Created Amendments for time extensions and key personnel changes on active Grants.
• Planned meetings and assisted with administrative and project tasks.
• Closed out completed and backlogged Grants.
SKILLS
• Exceptional organizational, time management, multitasking, interpersonal, and proactive problem-solving.
• Providing executive support.
• Manage multiple calendars, emails, reports, travel, and expense reports
• Proficient in Microsoft Office, SAP, Grant Solutions, QuickBooks SharePoint, Access, Expensify, Constant Contact, CRM, EMR, NetDocs, and various other applications.
• File and database management.
• Excellent written and verbal skills.
• Contribute to and implement process improvements.
• Event Planning.
• Thrives in a fast-paced environment.
• Can-do attitude and the willingness to adapt and learn. JUL 2019 – MAR 2020
Executive Admin/Vicente Sederberg LLP/Denver, CO
• Provided high-level administrative support to the firm’s Corporate Attorneys.
• Managed calendars, meetings, events, travel arrangements, and expense reports for multiple executives across 5 different states and multiple time zones.
• Client intake.
• Maintained confidential files, records, and databases.
• Assisted with special projects, research, and analysis assigned by the executives.
• Managed workflow to meet timelines, maintain department efficiency, and help provide deliverables.
APR 2017 – APR 2018
Executive Admin/Project Assistant/Colorado Department of Transportation/Denver, CO
• Provided support to the Deputy Financial Officer, Deputy Controller, Project Manager, Contract Administrator, and the accounting and finance department.
• Organized calendars, meetings, and events.
• Maintain confidential files, records, and databases.
• Maintains files in a complex filing system. Includes adding new files, labeling, boxing, and purging.
• Managed correspondence, memos, and document proofreading.
• Screen and prioritize incoming communications, ensuring timely responses and appropriate redirection.
• Organized, scanned, attached, and filed accounting documents and entered them into SAP.
• Moving Coordinator for new office location.
JAN 2016 – JAN 2017
Administrative Assistant/Regional Transportation District (RTD)/Denver, CO
• Reported directly to the General Superintendent of Transportation and the General Superintendent of Maintenance.
• Coordinated and organized meetings, conferences, and events, including logistics and materials preparation.
• Travel arrangements, expense reports, and detailed reports.
• Worked closely with labor relations on new hires, terminations, retirements, and FMLA and ADA.
• Maintain confidential files, records, and databases.
• Screen and prioritize incoming communications, ensuring timely responses and appropriate redirection.
• Perform daily administrative office responsibilities to ensure a smooth- running office environment.
JAN 2015 – DEC 2015
Administrative/Program Assistant/Halcyon Hospice/Northglenn, CO
• Assisted the Lead RN and after-hours Clinicians, patients, families, and facilities with any questions and concerns.
• Served as the first point of contact for reporting patient deaths, falls, pain, and concerns and dispatched the correct clinician.
• Managed confidential information and kept detailed records in Access.
SEP 2011 – DEC 2014
HR Specialist/King Soopers/City Market/Denver, CO
• Reported to the Director of Hiring and Recruiters.
• Assisted recruiters and job seekers.
• Resume review, interview scheduling, drug screening, background checks, and onboarding
• Managed confidential documents and information.
• Assisted the Events Coordinator in planning the annual Retiree/Awards Banquet.
JAN 2011 – SEP 2011
Executive Assistant/New Dawn Memory Care/Aurora, CO
• Provided support to the Executive Director, Director of Health and Wellness, and the Director of Community Relations as well as 40 -45 employees.
• Calendaring, event planning
• HR responsibilities, including recruiting, new hire paperwork, and managing confidential documents and information.
• Conducted background checks and monitored new hire testing.
• Kept detailed and accurate records of employees.
• Scheduling caregivers' monthly shifts.
• Created monthly community newsletter and employee handbook using PowerPoint.
• Performed daily administrative duties to ensure a smooth workflow. FEB 2008 – DEC 2010
Office Manager-Administrator/Team BTS/Frederick, CO
• Oversaw day-to-day office operations.
• Provided administrative support to the President, Vice President, and seven employees.
• Maintained office filing systems and document management
• Managed calendars, emails, meetings, training, and events.
• Created a monthly newsletter that included tech tips and small business information in Constant Contact.
• Processed invoices and managed accounts payable and receivable.
• Developed manuals and conducted Microsoft Office training for the Fredrick/Firestone Fire Department.
Dec 2006– Jan 2008
Executive Assistant/Bureau of Indian Affairs/Lakewood, CO
• Provided support to the Director, Chief Administrative Officer, Director of Geology, and 12 geologists.
• Efficiently managed and prioritized the executives' calendars, appointments, and travel arrangements.
• Coordinate and organize meetings, conferences, and events, including planning and materials preparation.
• Take accurate meeting minutes, distribute them, and follow up on action items.
• Maintained confidential files, records, and databases with the utmost accuracy and discretion.
• Created and prepared several types of correspondence, including emails, memos, letters, and reports.
• Performed various daily administrative tasks to ensure an efficient office.
EDUCATION
Denver Career College, September 2015 – May 2016
Medical Office Specialist.
Metropolitan State College of Denver, January 1996 – May 1999 Bachelor of Science in Behavioral Science, with one year remaining until completion.
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