Executive Assistant Virtual
Resume:
Bellingham, MA **019
*********@*****.***
Susan D. Cornelius
Objective: To obtain an administrative position that enables me to utilize a broad base of capabilities to partner with and support senior executives.
March 2005-July 2024 Takeda Pharmaceuticals (Shire Pharmaceuticals), Lexington, MA
Executive Assistant/Senior Administrative Assistant
Lysosomal Storage Disease Franchise, Rare Disease Business Unit
Internal Medicine/Oncology Franchise
Maintain MS Outlook calendar for Franchise Head and select leadership team members.
Flag due dates for the completion of action items and submission of materials for the Commercial Leadership Team meetings, Quarterly Business Review meetings, Talent Review meetings, and others as scheduled.
Monitor Franchise Heads inbox flagging critical emails and handling general operational emails on her behalf.
Coordinate travel arrangements for Franchise Head, and select leadership team members.
Complete expense reports for Franchise Head, and select leadership team members.
Develop staffing database to be used in generation and maintenance of organizational charts, team communications, space planning.
Solicit identification of sales top-performers on an ongoing basis to facilitate the Franchise Head recognizing their accomplishments through personalized emails, snail-mailed notes, or phone calls.
Create and distributes general correspondence, letters, memos, charts, slides, contracts, etc.
Process HR forms, contracts, invoices, in a timely manner and presents for signature and submission.
Handle confidential information and non-routine information. Acts as liaison with other departments and outside agencies, including executive and senior staff.
Prepare/Edits complex visual presentations utilizing Microsoft PowerPoint.
Maintain rosters for corporate and field staff for the Endocrine and GI sales team.
Global Commercial Operations
Maintain MS Outlook calendar for department head and select GCO department members.
Coordinate travel accommodations for department head, and select GCO department members.
Complete expense reports for department head, and select GCO department members.
Develop staffing database to be used in generation and maintenance of organizational charts.
Create and distribute general correspondence, letters, memos, charts, slides, contracts, etc.
Process forms, contracts, invoices, in a timely manner and presents for signature and submission.
Handle confidential information and non-routine information. Acts as liaison with other departments and outside agencies, including high-level staff
Create and develop complex visual presentations through Microsoft PowerPoint.
Strategic Planning & Program Management (Human Genetic Therapies/Rare Diseases)
Provide full range of executive administrative support including domestic & international travel arrangements/expense reporting, extensive calendar management, internal & external correspondence, preparation of presentation materials, and other related duties as required. Handles highly confidential information on a routine basis.
Monitor & coordinate executive schedule for preparation of quarterly Earnings Release review meetings
Monitor & coordinate executive schedule for semi-annual Risk Mitigation report preparation.
Assist in forecasting and budget monitoring and development.
Assist in administration/maintenance of SharePoint sites.
Exercise judgment in responding to e-mails to successful resolution or request additional information ; refer to the executive as appropriate.
Coordinate off-site meetings from RFPs and contract negotiation/ site review, invitations, meeting material organization and preparation, conference assistance, and account resolution upon meeting conclusion. Incorporate +/ evaluation in meeting downloads/next steps.
Perform monthly literature searches on specific targeted topics or diseases.
Assist with meeting logistics, SharePoint document library, and coordination of Portfolio Review Team meetings
Coordinate intra- and inter-departmental meetings as well as those involving external parties.
Provide data and information to others on company processes and procedures.
Steering Committee member for Administrative Services team; mentor administrative staff & educate on policy.
Utilize SAP/SRM/SMS for purchase orders, invoices and vendor management.
Provided back-up coverage and support for the Senior Executive Assistant to the President/CEO as required.
Coordinate logistics and preparation of materials for on-boarding new BoD members as required.
Global Regulatory Affairs, Program Management & Research
Provide full range of executive administrative support including travel/expense reporting, calendar management, internal & external correspondence, preparation of presentation materials, and other related duties as required. Handles confidential information on a routine basis.
Under the direction of the Manager, Regulatory Publishing, assisted with the preparation of BLA materials for Elaprase utilizing Documentum.
January-March 2005 Laufer & Associates, Boston, MA
Contractor/Senior Administrative Assistant at Transkaryotic Therapies (pre-Shire acquisition)
May 1987-June 2004 MediQual, a Cardinal Health company, Marlborough, MA
Executive Assistant to the VP of Sales & Marketing (May 2000-June 30, 2004)
Provide full range of executive administrative support for travel, calendar management, correspondence, presentation materials, and other related duties for the Vice President, Sales and Marketing, Product Manager and Sales Associates.
Recipient of the 2001 Cardinal Health Chairman’s Award given to the top 10% of Cardinal Health employees in recognition of outstanding performance and service to the company.
Respond to in-bound client/prospect inquiries regarding all clinical information management software and services.
Design and produce product-specific marketing collateral and direct mail campaigns including contact database by query of HBB Online using specific demographic, service and contact position criteria.
Edit/Write, layout, and coordinate publication of Atlas Interface, client newsletter.
Draft and coordinate completion of all RFIs and RFPs from clients, prospects and governmental agencies.
Identify national-level health care association presentation opportunities and coordinate submissions.
Coordinate tradeshow process from application to personnel assignment.
Edit and format manuscripts for submission to refereed journals for publication.
Complete applications for and monitor compliance to data-use agreements for the purchase and usage of publicly available federal- and state-level hospital databases for use with MediQual’s Atlas Market View software.
Calculate monthly revenue bookings and sales staff commissions. Liaison between sales and finance to complete contracts and ensure accurate client invoicing.
Serve as MediQual’s business unit representative on the Cardinal Health Brand Task Force and the ASHP Conference Planning Committee.
Executive Assistant to the VPs of Clinical Affairs & R&D (January 1994 - May 2000)
Provide full range of executive administrative support for travel, correspondence, presentation materials, and other related duties for the Vice President, Clinical Affairs and the Vice President, Research and Development.
Coordinate and assist in coding and producing a series of e-books, a longitudinal browser-based analysis of community acquired pneumonia.
Lead role in the design, content and coding of CD-RM browser-based product documentation for Procedure Assessment.
Lead role in the design, content and development of hard-copy user documentation for Jericho Hospital, Jericho Pharmacy and Physician Report Card v 3.2.
Lead role in the graphical user interface testing and quality assurance for Physician Report Card v 3.2.
Edit, layout and coordinate the printing and production of Atlas Interface, MediQual’s quarterly client newsletter. Wrote articles as needed to complete each edition.
Develop and maintain web sites for new and existing products.
Respond to and maintain library of RFPs and RFIs. Developed library of standard Q&As.
Respond to healthcare association and trade surveys resulting in the inclusion of products in multiple buyer guides.
Executive Assistant to the President/Vice Chairman (May 1987-December 1993)
Provide full range of executive assistant responsibilities for travel, calendar management, correspondence, presentation materials, and other related duties for the President/Vice Chairman of the Board/Executive Director of the Applied Research Division.
Co-leader of a $750,000 office remodeling and reorganization, including contracting with architects on space optimization and redesign, vendors on procurement and installation of all office furnishings, and team-based assignment of administrative support services.
September 1978- May 1987 Boston University, Boston, MA
Assistant to the Associate Director, Health Policy Institute (1985-1987)
Senior Administrative Secretary, HPI (1981-1985)
Administrative Assistant, Arthritis & Connective Tissue Diseases, BUSM (1978-1981)
Education
Boston University, Boston, MA
B.S. Interdisciplinary Studies, Health Care Concentration (1985)
Skills
Total Quality Management, HIPAA Business Associate Compliance,
Adobe PageMaker, Microsoft: Word, Excel, PowerPoint, Visio, Outlook, SharePoint
MSProject, Concur, SAP/SRM/SMS, Coupa, Axxerion, HTML coding
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