Office Manager Operations

Jodi Smithson 408-***-****

Canton, GA **********@*****.***

Current Certifications: Georgia Notary Public Certifications In-process: QuickBooks Pro Advisor Employment History

Gauss Labs, Inc. (Temp/Contract)

Palo Alto, Calif.

05/2024 – 09/2024

Office Manager (U.S. & Canada)

• Coordinated and executed events

• Coordinated facility maintenance and repairs

• Negotiated vendor rates for maximum savings

• Corp credit card management for all staff members

• Inventoried and ordered office supplies and new hire equipment

• Brought the office up to code

• Onboarded new hires

• Greeted and gave office tours to visitors and recruits

• Maintained kitchen inventory

• Assisted all departments with various projects

• Light bookkeeping, including paying all bills for the U.S. and CAN

• Reviewed all C.E.O. card expenditures and approved them

• Rewrote SOPs

• Developed Office Security and Safety protocols

• Bridged the gap between Canada, U.S., and South Korea offices North American Money Order Co.

Alpharetta, Georgia

10/2021 – 03/2024

Operations Manager

• Processed voids and issued credits

• Office contact for independent and multi-state audits

• Anti-Money Laundering team member, conducting daily audits, risk coding, and Suspicious Activity Report filings with the federal government

• Final refund/reissue processing

• Shipping and Receiving

• Customer service/agent relations

• Conducted regular inventory assessments of office supplies and ordered necessary items Law Office of Mei F. Chen, Inc. (Immigration Law)

San Jose, Calif. Canton, Georgia.

05/2014 – 07/2017 07/2017 – 10/2021

Legal Assistant/Office Manager/Full-charge Bookkeeper

• Accounts receivable and payable

• Bank reconciliations

• Payroll

• Human Resources

• Managed high-volume workload while maintaining strict attention to detail on every task such as drafting pleadings or summarizing depositions accurately

Jodi Smithson 408-***-****

Canton, GA **********@*****.***

• Prepared and filed court documents and legal pleadings with court clerks on behalf of attorneys.

• Handled office scheduling and made notes for deadlines, motions, and other important dates.

• Reduced errors by meticulously reviewing, editing, and proofreading court filings and other documents for proper grammar, spelling, and punctuation.

• Streamlined administrative processes for better efficiency in handling caseloads, reducing paperwork backlog, and ensuring timely completion of tasks.

• Prepared and filed individual and family immigration applications and waiver packages.

• Calendar management: paper and electronic

• Practice insurance and license maintenance

• Assisted with trial preparation, including the creation of exhibits, compilation of witness lists, and organization of evidence materials.

• Conducted regular inventory assessments of office supplies, ordering necessary items proactively to prevent stock shortages

ePC Computer Solutions, Inc. dba ePC I.T. Solutions Belmont, Calif.

7/2012 – 05/2014

Office Manager/Bookkeeper

• Accounts receivable and payable

• Bank reconciliations

• Payroll

• Scheduling clients

• Dispatching technicians

• Facilitated client training on QuickBooks

• Purchasing

• Coordinated client relocations

• Minor program support

Other Experience:

Body Dynamic Physical Therapy, Office Manager/Bookkeeper 11/2011 – 09/2014 GeoRestoration, Inc. Office Manager/Bookkeeper 4/2008 – 2/2010 Fallen Leaf Ventures Inc., d.b.a. Sootheze, Director of Operations 11/2004 - 11/2007 The Party Outlet, Event Coordinator/Manager and Decorator 6/1998 – 10/2006 Endless Events, Event Coordinator/Manager and Decorator 10/2006 – 8/2011 Golden Bay Construction, Inc., Office Manager/Bookkeeper 2/2001 – 2/2004 Programs & Technology: Cerenade eImmigration, EOIR Portal, ICE eServices Portal, Circuit/District/Appellate Courts PACER and ECF, The American Contractor, ConnectWise, QuickBooks, Word, Excel, Publisher, PowerPoint, Elation System (County of Alameda), DropBox, Moodle, BlueJeans, Zoom, Outlook, Internet, MAC and PC, Social Networking, Kentico, Basecamp, Google Docs, Cloud drives, Outlook, Gusto, BSA E-Filing, Xero, ADP, PayChex, Notion, Teams, ClickUp, Slack, Ramp, BuilderTrend, MAC, P.C., Multi-State Sales Tax, Calendaring Former Training: 14 hours of OSHA General Industry Occupational Safety & Health Standards - American Safety Training Time Management – Franklin Covey - Calendaring – ExecuTrain Workers Compensation Loss & Cost Reduction

– Engineering & Utility Contractors Association HAZMAT Modules I, II, III, IV & V – California Compliance School CPR

& First Aid – Environmental Safety Inc Boom & Scissor Lift Certified - Sunstate Equipment Lien Law – Peninsula Builders Exchange, (Cathleen Curl, Attorney) Small Claims Court - Peninsula Builders Exchange, (Cathleen Curl, Attorney) HIPAA Business Associate Certified, Adobe Sales, Edu & Nonprofit Certified, Microsoft Sales, Edu Certified, HIPAA Certified

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