Administrative Assistant Accounts Payable

DAWN M. HAWS

*** ***** ******, *********, ** ****0

Home: 609-***-****, Cell: 609-***-****

Email: **************@*****.***

SKILL HIGHLIGHTS

Microsoft OfficeSuite QuickBooks & accounting software Computer proficiency Paralegal experience

Administrative Operations Payroll and bookkeeping Medical transcription

EDUCATION

MERCER COUNTY COMMUNITY COLLEGE

Associate of Science,, Computer Operations

Certified Home Health Aide Program, License August 2018

PROFESSIONAL EXPERIENCE

Senior Administrative Assistant State of NJ, Trenton NJ (Temp Assignment) July 2019 – December 2019

Setting up meetings

General office duties

Tax Associate Cenlar Mortgage FSB, Pennington, NJ (Temp Assignment) April 2018 – December 2018

IEAD report, 20K report verifying if taxes are set up to be paid

Verifying that funds are being applied and reported correctly

Assessing penalties to see why taxes were paid late

Determine root cause of penalties & who to charge

Keep a log of all penalties and who was at fault on excel spreadsheet and CoreLogic Fail Log

OFFICE ADMINISTRATION

Accounts Payable – Receivable Billing Clerk/Cash Deposits

AST Warehouse, East Windsor, NJ August 2021 – May 2025

Office Administrated Assistant Central Tub Refinishing, Groveville, NJ December 2019 to March 2021

Administrative Assistant Strictly Restaurants, Hamilton, NJ May 2016 – April 2017

Administrative Assistant State of New Jersey Department of Health, Trenton, NJ October 2015 - February 2016

Administrative Assistant Advanced Flooring and Design, Hamilton, NJ October 2013 - November 2014

Office Manager T.P. Bryan Electric Company, Trenton, NJ June 2006 – January 2009

Administrative Assistant William J. Keephart, CPA, Lawrenceville, NJ August 2000 – June 2006

Accounts Payable & Receivable, made collection calls, reporting journal entries, billing, bank deposits, Bank reconciliation

Took sales orders, typed up estimates, entered sales orders into the computer and manually

General office duties including typing correspondences, logging mail, made travel arrangements, transcription

Processed and approved payroll, entered time sheets daily, processed union dues/labor reports

Created new files and assigned ID number for new installers and vendors; created new files and assigned client number, new directories and subdirectories

Prepared proposals, invoices, and permits; scheduled jobs and inspections

Interacted with clients

Prepared trial information sheet/mandatory arbitration statements

Prepared analysis letters M/S/A/I & AI

Dictation, IME Notices, typed up motions

Taking orders over the phone, scheduling jobs on the calendar, making tickets and answering phone

Processing and monitoring incoming payments

Securing revenue by verifying and posting receipts

Perform day to day financial transactions, including invoicing, verifying, classifying, computing, posting and recording accounts receivable data

Prepare bills, invoices and bank deposits

Reconcile the accounts receivable ledger to ensure that all payments are accounted for and properly posted

Verify discrepancies and resolve clients’ billing issues

Facilitate payment of invoices due by sending bill reminders and contacting clients

Generate financial statements and reports detailing accounts receivable status

ADDITIONAL WORK EXPERIENCE

Bookkeeper/Tax Preparer November 2010 - June 2013

Civale, Silvestri, Alfieri, Martin, Higgins, LLC Mercerville, NJ

Prepared bank reconciliations, posted journal entries, and updated Excel spreadsheets

Processed tax returns, financial statements, and property tax rebate application

Recorded and processed payroll returns, 1099s, and W-2s

Accounts payable/receivable, billed clients and approved and posted bills, wrote checks in QuickBooks

Journal reports

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